Basic settings: Reorder |
Font |
Select one of the standard fonts Arial /Helvetica, Times New Roman or Courier.
Within the font group Extended alphabets you can choose between the options East Asian, Arabic and Cyrillic if you wish to set up document templates for languages such as Chinese or Russian. |
Character set |
Select whether the character set ISO-8859-1 or Unicode is to be used. Note that generating PDF documents takes longer if you select the Unicode option. |
Document template |
Select whether the document template is only displayed on the first page or on the subsequent pages of the document as well. |
Page break |
Select whether paragraphs should be continued on subsequent pages or whether there should be a page break. |
Structure of the delivery address |
Select the elements that are to be included in the delivery address and in which order these elements are to be positioned.
Activate the option Title if the title saved in the Addresses in the contact data are to be positioned in front of the contact name.
Activate the option Contact person if the information on the contact person saved in the contact data are to be included in the delivery address. |
Items’ language |
Select in which language the item information are to be displayed on the reorder document. Supplier’s language can only be selected when the item data is actually maintained in this language.
Attribute values: Select for the attribute values whether they are displayed in the language just chosen or whether the description given in the Name (internal) field is to be used for the reorder document. |
Margins |
Top |
Enter a value (in mm) for the top margin on the page. 44.0 mm are set by default. To avoid overlapping elements, make sure to leave enough space to display a header containing the logo of your company. |
Left |
Enter a value (in mm) for the left margin on the page. 20.0 mm are set by default. |
Bottom |
Enter a value (in mm) for the bottom margin on the page. 30.0 mm are set by default. |
Positioning the mandatory elements |
Address field |
Positions the field in which the supplier’s address is displayed. Additionally, determine the font size. |
Document name/number (e.g. Reorder) |
Enter a name for the document, such as Reorder or Reorder no., for example. Additionally, determine the position and size of the field’s content. |
Date |
Displays the current date on the document. Additionally, determine the position and size of the field’s content. |
Ordered on |
The date on which the reorder was initialised. Additionally, determine the position and size of the field’s content. |
Currency |
The currency of the corresponding reorder is displayed on the document. Additionally, determine the position and size of the field’s content. |
Delivery deadline |
The delivery deadline is taken from the corresponding reorder. Additionally, determine the position and size of the field’s content. |
internal customer number |
Your customer number for the reorder’s supplier is displayed on the document if you saved it in the contact data. Additionally, determine the position and size of the field’s content. |
Own VAT number |
Your VAT number is displayed on the document. Additionally, determine the position and size of the field’s content. |
Page number |
Displays the page number on each page of the document. Determine the position and size of the page number. |
Columns stock units |
Stock units |
Use the area Columns stock units to position the entries in the header of the table containing the order items. Enter a field name for each available column. The field name is a name that is displayed in the header. Field names are only displayed if a value is selected in the respective Pos drop-down list. If Pos is selected, the column is not displayed on the document. Use these settings to determine the order in which the field names are displayed in the header. |
Number of decimal places of an order item |
Select whether 2 or 4 decimal places are to be displayed. This setting is only for the documents and does not determine with how many decimal places prices are calculated. |
Position |
This columns displays the listing of the order items. Enter a name for the column and determine the table position as well as the size of the column.
This is a mandatory field.
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Quantity |
Displays the quantity of order items. Enter a name for the column and determine the table position as well as the size of the column.
This is a mandatory field. |
Item ID |
Optionally, you can use this column to display the item IDs on the document. The item IDs are taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Variation ID |
Optionally, you can use this column to display the variation IDs on the document. The variation IDs are taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Variation number |
Optionally, you can use this column to display the variation numbers on the document. The variation numbers are taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Weight |
Optionally, you can use this column to display the weight of the order items on the document. The weight is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Item name |
Optionally, you can use this column to display the item names on the document. The item name, which is assigned in the item data, is taken from the reorder. You can display more fields from the item data by using Additional information. The fields must be maintained in the item data in order to be displayed here. Additionally, you can decide which storage and other information you want to have displayed. Enter a name for the column and determine the table position as well as the size of the column.
Important: For internal reasons this field is marked as a mandatory field. But displaying it on the documents is optional. When you set the position to Pos, this field is not displayed on the document. |
Storage location |
Optionally, you can use this column to display the storage location of the order items on the document. The storage location is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Unit price |
Optionally, you can use this column to display the unit price of the order items on the document. The unit price is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Total price |
Displays the total amount of the order items on the document. Enter a name for the column and determine the table position as well as the size of the column.
This is a mandatory field. |
Unit |
Optionally, you can use this column to display the unit of the order items on the document. The unit is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Variation name |
Optionally, you can use this column to display the variation name on the document. The variation names are taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Supplier item number |
Optionally, you can use this column to display the supplier item number on the document. The supplier item number is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Supplier item name |
Optionally, you can use this column to display the supplier item name on the document. The supplier item name is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
GTIN |
Optionally, you can use this column to display the GTIN on the document. The GTIN is taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Attribute selection |
Optionally, you can use this column to display the attributes chosen for an item on the document. The attributes are taken from the reorder. Enter a name for the column and determine the table position as well as the size of the column. |
Pick number |
Optionally, you can use this column to display your pick number on the document. The number can only be displayed if it is added in the contact data record. Enter a name for the column and determine the table position as well as the size of the column. |
Customer ID (Commission) |
Optionally, you can use this column to display your customer ID on the document. The customer ID can only be displayed if it is added in the contact data record. Enter a name for the column and determine the table position as well as the size of the column. |
Customer name (Commission) |
Optionally, you can use this column to display your customer name on the document. The customer name can only be displayed if it is added in the contact data record. Enter a name for the column and determine the table position as well as the size of the column. |
Totals |
Column width |
Enter a value (in mm) to determine the width of the column for the amounts. |
Order total |
In this column, the net total of the order is displayed. Enter a name for the column and determine the font size. |
Subtotal (each page) |
If the reorder document is longer than one page, a subtotal is displayed on each page. Enter a name for the column and determine the font size. |
Optional elements |
Return address line (1) |
Optionally, you can have an address line with the return address displayed. To do so, select YES and then determine the position of the address line as well as the font size. Use the text field underneath to enter the address. What you enter here is then displayed on the document.
If you select NO, this field is not displayed on the document. |
Optional elements below stock unit table |
Font size |
If you select to display optional elements below the stock unit table, you can set the font size and column width for those here. |
Print messages for reorder |
Select YES if you want to have the messenger messages from the corresponding reorder displayed on the document. All of the messages are printed. Additionally, determine the font size.
Select NO if the messages are not to be printed on the document. |
Note |
Enter a note or short text in the text field, to have it printed on the document. You can also enter available place holders, if required. Additionally, determine the font size.
Leave the text field empty if you don’t want notes or text on the document. |