Warehouse pick lists

In plentymarkets, you can generate warehouse pick lists as PDF files, for example if you want to print them or import them into another software. In contrast to the regular pick list, a warehouse pick list displays the relevant variations for a specific warehouse. If you use several warehouses, you can use the warehouse pick list to improve the efficiency of the picking process.

1. Displaying item data

Use the menu Setup » Orders » Documents » Warehouse pick list to determine which item data should be displayed on your warehouse pick lists, such as Item ID, Quantity, Storage location or Invoice number. In addition, you can determine at which positions and in which order those data are displayed on the warehouse pick list.

You can carry out individual settings for most of the fields described in Table 1 concerning the parameters width, font size and font weight that allow you to choose an individual layout for the warehouse pick list. Use the Preview () button to check the results of the settings while preparing the PDF template. To display the fields on the warehouse pick list in the order of your choice, assign the position numbers 1 to 14 from the respective dropd-down list to them. Select the option Pos for fields that should not be displayed on the warehouse pick list.

Mandatory setting

At least one of the fields Order ID or Invoice number must be activated. This is done by assigning a Position to those fields on the warehouse pick list. Make sure to select a position number that is not already being used.

EN Settings Orders Documents Warehouse Pick List 01

Figure 1. Options in the Warehouse pick list menu

Displaying item data:

Go to Setup » Orders » Documents » Warehouse pick list.
Carry out the settings according to Table 1.
Save () the settings.

Table 1. Options in the **Warehouse pick list** menu
Setting	Explanation
Top margin	Enter a value (in mm) for the top margin on the page. If you use a PDF template containing the company information and the logo at the top of the page and want to position this "header" above the pick list, adjust this value (see chapter 3).
Character set	Select a character set used for coding the warehouse pick list.
Storage location	Determine how the storage location is displayed on the warehouse pick list. For example, only the storage location name or a combination of warehouse information can be displayed, such as Dimension/storage location name.
Quantity	Determine how the item quantity is displayed on the warehouse pick list.
Item ID	Determine how the item ID is displayed on the warehouse pick list.
Variation No.	Determine how the variation number is displayed on the warehouse pick list.
GTIN	Determine how the GTIN of the item is displayed on the warehouse pick list.
Free text	Select one of the Free text fields 1-20 from the dropd-down list. Free text fields have to be defined beforehand in the menu Setup » Item » Free text fields. After defining the free text fields, link them to their corresponding items and enter values for the fields. Use the menu Item » Edit item » Default Item » Fields.
Item description	Determine which information should be included in the item description on the warehouse pick list. The item name is always displayed in this field. It is also possible to include further information, such as the item ID, external item ID, item number, and EAN. De-activate the check box if parameters should not be displayed on the warehouse pick list. The selection is also valid for variations.
Order ID	Determine how the order ID is displayed on the warehouse pick list.
Invoice number	Determine how the invoice number is displayed on the warehouse pick list.
Delivery note No.	Determine how the delivery note number is displayed on the warehouse pick list.
Manufacturers	Determine how the manufacturer is displayed on the warehouse pick list.
Item price	Determine how the item price is displayed on the warehouse pick list.
Best before date	Determine how the best before date is displayed on the warehouse pick list.
Batch	Determine how the batch number is displayed on the warehouse pick list.

A warehouse pick list based on the settings shown in image 1 looks as follows:

EN Settings Orders Documents Warehouse Pick List 02

Figure 2. Sample warehouse pick list

2. Uploading a PDF template

A template is needed for displaying your online shop’s letter paper, i.e. a page containing your company information, logo and layout elements according to your corporate design. This template needs to be in PDF format. In plentymarkets, it is possible to use a document template in PDF format to create the warehouse pick list. Proceed as described below to create a PDF template.

Uploading a PDF template:

Go to Setup » Orders » Documents » Warehouse pick list.
Click on PDF template.
Open the tab New template.
Click on Select file.
Select a PDF file as a template.
Save () the settings.
→ The PDF template appears in the Templates tab. In this tab, you can preview or delete the PDF template.

Tip

If you use a PDF template including a header that you would like to position above the warehouse pick list, you might have to change the value saved as top margin

For more detailed information on document templates, refer to the Documents manual page.

3. Changing a warehouse pick list

Use the menu Orders » Fulfilment » Warehouse pick list to generate a warehouse pick list and initiate automatic status changes. The warehouse pick list is generated as a PDF file. Before generating a warehouse pick list, check the settings of the document template in the settings menu of the warehouse pick list. The link Change warehouse pick list in the warehouse pick list menu takes you to the settings in the menu Setup » Orders » Documents » warehouse pick list, in which the document settings and the PDF template for the warehouse pick list are configured. The following is an example of a warehouse pick list indicating the order ID and the invoice number. We recommend activating the order ID in all cases, since information about the invoice is not always available, as becomes clear in the example.

4. Generating a warehouse pick list

After having carried out the settings according to Table 1 , you can determine which orders should be included in the warehouse pick list in the menu Orders » Fulfillment. In this menu, a Search filter allows you to select the orders and to determine how they are sorted on the warehouse pick list.

Proceed as explained below to generate a warehouse pick list.

Generating a warehouse pick list:

Go to Orders » Fulfilment » Warehouse pick list.
Carry out the settings according to the explanations in Table 2.
Note that the settings comprise Search filters as well as Procedures.
Click on the gear-wheel () to generate the warehouse pick list.

Table 2. Options in the **Warehouse pick list** submenu
Setting	Explanation
Order status	Select the status of the orders that should be included in the warehouse pick list.
Owner	Select the owner for the orders for which the documents should be generated. Select ALL if documents for all owners should be generated.
Client (store)	Standard = only standard shop ALL = shop and clients
Warehouse	Select a warehouse or ALL.
Order limit	Select how many orders should be handled at a time. Set a value between 5 and 300. The maximum number of orders that can be handled at a time equals the maximum of orders that can be selected. If the number of orders that should be handled exceeds the maximum of orders that can be selected, the process has to be repeated accordingly. The lower the chosen setting, the more efficient is system performance.
Attach invoices	Select the option Yes to sort existing invoices according to their order ID and attach them to the warehouse pick list.
Invoices per grouping	Select how many invoices are exported per grouping.
Change order status (Procedure)	Select a status that should be applied to the orders after generating the warehouse pick list. The status change is an important tool to make sure that the process is not carried out twice for orders that have already been handled.