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Flubit

Flubit is an online market that is only available in the United Kingdom and that does not take a commission from sellers.

1. Registering with Flubit

First, register as a seller on WeFlubit, the central Flubit interface for sellers.

2. Setting up Flubit in plentymarkets

Set up Flubit in plentymarkets to offer items on Flubit. You need your access data. This includes your API key and security token. You will receive this data from Flubit.

Setting up Flubit in plentymarkets:

  1. Go to System » Markets » Flubit.

  2. Carry out the settings. Pay attention to the information given in table 1.

  3. Save the settings.

Table 1. Basic settings for the market Flubit
Setting Explanation

Activate automatic data exchange

If the data exchange is activated, then there is a daily item export (at night), an hourly stock synchronisation and an hourly order import.

API key

Enter the API key (Key) that you received from Flubit.

Security token

Enter the Security token (Secret) that you received from Flubit.

Environment

Select Live or Sandbox.
If Live is selected, the items are listed live. The option Sandbox is a test mode.

Item name

Select Name 1, Name 2 or Name 3. This item name is transferred to Flubit.

Item description

Choose between Standard description, Short description or Technical data.
This item description is transferred to Flubit. The item description has to be available in English. Otherwise the item will not be exported.

Warehouse selection

Select the stock quantity for the hourly synchronisation and the daily item export. Select one of the following options:
Stock quantity of sales warehouse with largest stock
Stock quantity of item’s main warehouse
Stock quantity of all sales warehouses

Connecting to this market allows for the following automatic processes to take place:

  • daily item export

  • hourly stock synchronisation

  • hourly order import

  • Automatically create a new customer data record during the order import. This assumes no customer data record was already saved in the database.

Language

Attributes have to be saved in English in order for items to be exported to Flubit.

3. Activating an order referrer

In order to link items, properties etc. with Flubit, you have to activate the order referrer Flubit in the menu System » Orders » Order referrer.

Activating the order referrer for Flubit:

  1. Go to System » Orders » Order referrer.

  2. Place a check mark next to the option Flubit.

  3. Save the settings.

4. Setting the item availability

Items have to be available for Flubit. This is done in the Availability tab of an item within the Item » Edit item » Open item » Tab: Variation ID menu.

Setting the item availability for Flubit:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Activate the main variation in the Availability section.

  3. Click on the Availability tab.

  4. Click in the selection field in the Markets section.
    → A list with all available markets is displayed.

  5. Place a check mark next to the option Flubit.

  6. Place a check mark next to the option Web API.

  7. Click on Add.
    → The market is added.

  8. Save the settings.
    → The item is available on Flubit.

The availability for variations can be individually edited in the Item » Edit item » Open item » Tab: Variations » Open variation » Tab: Variation ID » Tab: Availability menu.

Mandatory entries for the item export

Items must meet the following criteria before they can be exported to Flubit:

  • The item price is higher than zero

  • The item has positive stock

  • The item description is available in English.

  • The item is visible

  • The item has an image

  • The item number is transferred
    → If the MPN is transferred as the item number, then the brand name or manufacturer needs to be specified as well.

Items will not be exported if these entries are missing.

5. Defining a sales price

Proceed as described below to define a sales price for the order referrer Flubit. This price is displayed on Flubit.

Defining a sales price for Flubit:

  1. Open the menu System » Item » Sales prices » Open sales price » Tab: Settings.

  2. Place a check mark next to the referrer Flubit.

  3. Save the settings.

6. Activating the payment method

Activate the payment method Flubit as described below.

Activating the Flubit payment method:

  1. Go to System » Orders » Payment » Methods.

  2. Activate the option Also show inactive.

  3. Click on the folder International > Flubit.
    → The settings for the Flubit payment method are displayed.

  4. Carry out the settings. Pay attention to the information given in table 2.

  5. Place a check mark next to the option Active.

  6. Save the settings.

Table 2. Settings for the payment method
Setting Explanation

Language

The following options are saved for the language selected: Name, Info page, Info page (internal), Logo and Upload logo. This makes it possible to enter values for these options in various languages. The values for a language are activated as soon as a buyer selects the language in the online store.

Name

Enter the name that should be displayed in the online store and on invoices etc.

Info page

Select a category page of the type content or enter the URL of a website to provide information about the payment method.

Info page (external)

If you have selected the option Info page (external) under Info page, then enter the URL of the info page here.

Countries of delivery

Do not select a country of delivery.
You cannot use the payment method in your online store. Therefore, this payment method is only activated in plentymarkets. It is not completely configured.

Logo

Select one of the following options for displaying the logo:
Show standard logo = The logo that is saved in plentymarkets for this payment method is displayed.
Do not show a logo = The logo that is saved in plentymarkets for this payment method is not displayed.
Show upload logo = The options Logo view and Upload logo are displayed.

Logo view

If Show upload logo has been selected from the Logo drop-down list, then the logo that has been uploaded is displayed here.

Upload logo

If Show upload logo has been selected from the Logo drop-down list, upload an external logo here.
Click on Upload files and select the logo that you want to upload for the payment method. Permitted data formats: GIF, PNG and JPG.

Priority

Select the priority for displaying the payment method in the online store.

Costs: Flat rate or percentage

If the payment method results in additional costs, enter the percentage value or flat rate value. The choice depends on the conditions of your contract. Important: Do not enter a value into both fields.
For further information, refer to the Statistics page of the manual. For an example of flat rate and percentage costs, refer to the Managing payment methods page of the manual.

Permitting the payment method in customer classes

Go to System » CRM » Classes to activate or deactivate Permitted payment methods.
For further information, refer to the Permitting the payment method in a customer class chapter of the manual.

For further information, refer to the Payment methods page of the manual.

7. Automatically sending shipping confirmations

Set up an event procedure to automatically send shipping confirmations to Flubit when the outgoing items are booked.

Setting up an event procedure
  1. Go to System » Orders » Events.

  2. Click on Add event procedure.
    → The Create new event procedure window opens.

  3. Enter a name.

  4. Select the event listed in table 3.

  5. Save the settings.

  6. Carry out the settings. Pay attention to the explanations given in table 3.

  7. Place a check mark next to the option Active.

  8. Save the settings.

Table 3. Event procedure for automatically sending shipping confirmations to Flubit
Setting Option Selection

Event

Order change: Outgoing items booked

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send shipping confirmation to Flubit

8. Automatically sending cancellations

Set up an event procedure to automatically inform Flubit of cancellations. Whenever you are dealing with cancellations, you need to send Flubit a reason for the cancellation. Go to System » Orders » Status and create additional order statuses as needed. The following cancellation reasons can be transferred to Flubit:

  • Item not in stock

  • Item discontinued

  • Invalid delivery address

  • Customer cancellation

  • Legislation restriction

  • Other

Setting up an event procedure
  1. Go to System » Orders » Events.

  2. Click on Add event procedure.
    → The Create new event procedure window opens.

  3. Enter a name.

  4. Select the event listed in table 4.

  5. Save the settings.

  6. Carry out the settings. Pay attention to the explanations given in table 4.

  7. Place a check mark next to the option Active.

  8. Save the settings.

Table 4. Event procedure for sending automatic cancellations to Flubit
Setting Option Selection

Event

Status change: [8.1] Cancelled by customer

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send cancellation to Flubit

Customer cancellation

9. Automatically sending returns

Set up an event procedure to automatically inform Flubit about returns.

Setting up an event procedure
  1. Go to System » Orders » Events.

  2. Click on Add event procedure.
    → The Create new event procedure window opens.

  3. Enter a name.

  4. Select the event listed in table 5.

  5. Save the settings.

  6. Carry out the settings. Pay attention to the explanations given in table 5.

  7. Place a check mark next to the option Active.

  8. Save the settings.

Table 5. Event procedure for automatically sending returns to Flubit
Setting Option Selection

Event

Order generation: New return

Filter 1

Order > Order type

Return

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send return to Flubit

10. Viewing the API log

The menu Data » API log, tab Flubit contains a history of processes that run via the Flubit interface. The following formats are available for Flubit:

  • FlubitOrderImport (order import)

  • FlubitOrderCancel (cancellations)

  • FlubitOrderDispatch (shipping confirmation, refund)

  • FlubitProductsFeed (data export)

Viewing the API log:

  1. Go to Data » API log » Tab: API log.

  2. Select a format from the drop-down list Process.

  3. Select a date if you only want to see entries for a specific day.

  4. Click on Search to carry out the search.
    → The processes are displayed.

  5. Click on the folder in the Process column.
    → The Flubit tab opens and error messages for this process are displayed.

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