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Zalando

Thanks to the Zalando partner programme, online sellers and manufacturers can use Zalando as an additional distribution channel for selling their high-quality products and take advantage of the well-known brand name Zalando.

1. Registering with Zalando

If you are interested in the partner programme, then contact Zalando directly.

Table 1. Contact person
Contact person Email address

Zalando partner programme team

partner-programme@zalando.co.uk

2. Setting up Zalando in plentymarkets

As soon as Zalando has accepted you into their partner programme, you will receive a user guide from Zalando which helps you setting up the interface. In plentymarkets, carry out the following basic settings.

Setting up Zalando in plentymarkets:

  1. Go to Setup » Markets » Zalando » Settings.
    → The Settings tab opens.

  2. Carry out the desired settings. Pay attention to the explanations given in Table 2.

  3. Save () the settings.

Table 2. Basic settings for the market Zalando
Setting Explanation

Basic configuration

User

Select the API user. The account for the API user is created during the initial setup.

Price column

Select a price column that is used for Zalando items.

Item name

Select Name 1, Name 2 or Name 3.

Assignment client (store)

Select a client (store).

Warehouse selection

Select a warehouse.
Transfer stock quantity of distribution warehouse that currently has largest stock = Select the distribution warehouse that currently has the largest stock of the item.
Use the item’s main warehouse = Select the main warehouse of the item.
Transfer sum of stock quantities from all distribution warehouses = Stock of all distribution warehouses is added and transferred as sum.

Advanced options

Stock buffer

Enter the stock buffer in units.

Quantity for items that are not limited to the stock

Enter the quantity for items that are not limited to stock.

Maximum for item upload

Enter a number to determine the limit value for the item upload in units per item.

Standard tax rate

Select 19% or 7%.

Reduced tax rate

Select 19% or 7%.

Connecting to this market allows for the following automatic functions to take place:

  • Daily item export

3. Activating the order referrer

In order to link items, properties etc. with Zalando, you have to activate the order referrer Zalando in the Setup » Orders » Order referrer menu.

Activating the order referrer for Zalando:

  1. Go to Setup » Orders » Order referrer.

  2. Place a check mark next to Zalando.

  3. Save () the settings.

4. Setting the item availability

Items have to be available for Zalando. This is done in the Availability tab of an item within the Item » Edit item » Open item » Tab: Variation ID menu.

Setting the item availability for Zalando:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Activate the main variation in the Availability section.

  3. Click on the Availability tab.

  4. Click in the selection field in the Markets section.
    → A list with all available markets is displayed.

  5. Place a check mark next to the option Zalando.

  6. Place a check mark next to the option Web API.

  7. Click on Add ().
    → The market is added.

  8. Save () the settings.
    → The item is available on Zalando.

The availability for variations can be edited in the Item » Edit item » Open item » Tab: Variations » Open variation » Tab: Variation ID » Tab: Availability menu.

5. Defining SKU manually

Add SKUs manually for specific referrers in the Item » Edit item » Open item » Tab: Variation ID » Tab: Availability menu if needed.

Adding SKU:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Click on the Availability tab.

  3. Click on Add () in the SKU section.
    → The New SKU window is displayed.

  4. Select the referrer Zalando.

  5. Enter the SKU.

  6. Click on Add ().
    → The SKU is saved and displayed.

6. Defining a sales price

Proceed as described below to define a sales price for the order referrer Zalando. This price is displayed on Zalando.

Defining a sales price for Zalando:

  1. Go to Setup » Item » Sales prices » Open sales price » Tab: Settings.

  2. Place a check mark next to the referrer Zalando.

  3. Save () the settings.

7. Linking categories

Link your online store categories to the Zalando categories in order to display your items in these categories. Further items from the linked category are assigned automatically.

Linking categories:

  1. Go to Setup » Markets » Zalando » Category link.

  2. Select a category under Zalando category.

  3. Save () the settings.

8. Converting silhouettes to properties

In the Setup » Markets » Zalando » Settings » Tab: Silhouettes menu, you convert Zalando silhouettes to item properties. Silhouettes are transferred when Zalando is first set up.

  1. Go to Setup » Markets » Zalando » Settings.

  2. Click on the Silhouettes tab.

  3. Select the Groups for the properties that you want to convert.

  4. Save () the settings.
    → The properties are created in your plentymarkets system.

9. Exporting Zalando item properties

You can export the silhouettes that you saved in the Groups section and use them for the dynamic data import.

Exporting Zalando item properties:

  1. Go to Setup » Markets » Zalando » Settings.

  2. Click on the Silhouettes tab.

  3. Click on Export Zalando item properties.
    → A file containing the property parameters is exported.

  4. Open the file.

  5. Carry out the settings. Pay attention to the explanations given in Table 3.

  6. Save () the settings.

Table 3. Values for Zalando properties
Column Explanation

Group name

Names of the property groups.

Silhouette

Values of all silhouettes.

* Characteristics ID*

Enter the ID of the online store property. The property ID can be found in the Setup » Item » Characteristics menu.

Characteristics type

Enter the property type. The following entries are possible:
empty = Enter this value if the property is not used. If the property is used, empty must be replaced by 1.
text = Enter the value in text form, e.g. "Red” for colour.
int = Enter a number, e.g. the heel height.
selection = Enter the option’s selection ID from the drop-down list. You find the selection ID for the properties of the type Selection in the Setup » Item » Properties menu under Selection ID.

Mandatory entry

If a cell contains the value 1, the property must be transferred. Properties may also contain the value 1 because links to other selected properties exist. Observe the documentation provided by Zalando.

Language

Enter de in the lines that you use. Currently, only German is available.

You can link the exported Zalando properties to the items in your plentymarkets system. To do so, use the data format with the dynamic import.

10. Linking attributes

If you have created attributes in your plentymarkets system, link these attributes with Zalando. The following example describes how you can link the attribute “colour” with Zalando. Link further attributes in the same way.

Linking the attribute “colour”:

  1. Go to Setup » Item » Attributes.
    → An overview of all existing attributes opens.

  2. Open the attribute colour.

  3. Click on the Market variation tab.

  4. Select the option Zalando from the Market drop-down list.
    → The Zalando drop-down list is displayed.

  5. Select the attribute colour from the Zalando drop-down list.

  6. Save () the settings.

11. Activating the payment method

Activate the payment method Zalando Payment as described below.

Activating the Zalando payment method:

  1. Go to Setup » Orders » Payment » Methods.

  2. Place a check mark next to the setting Also show inactive.

  3. Open the folder International.

  4. Click on Zalando payment.
    → The Settings tab opens.

  5. Carry out the settings. Pay attention to the explanations given in Table 4.

  6. Place a check mark next to the option Active.

  7. Save () the settings.

Table 4. Settings for the payment method
Setting Explanation

Language

The following options are saved for the language selected: Name, Info page, Info page (internal), Logo, and Upload logo. This enables you to enter values for these options in various languages. The values for a language are activated as soon as a buyer selects the language in the online store.

Name

Enter the name that should be displayed in the online store and on invoices etc.

Info page

Select a category page of the type content or enter the URL of a website to provide information about the payment method.

Info page (external)

If you selected the Info page (external) option under Info page, then enter the URL of the info page here.

Countries of delivery

Do not select a country of delivery.
You cannot use the payment method in your online store. Therefore, this payment method is only activated in plentymarkets. It is not completely set up.

Logo

Select one of the following options for displaying the logo:
Show standard logo = The logo that is saved in plentymarkets for this payment method is displayed.
Do not show a logo = The logo that is saved in plentymarkets for this payment method is not displayed.
Show upload logo = The options Logo view and Upload logo are displayed.

Logo view

If Show upload logo was selected from the Logo drop-down list, then the logo that was uploaded is displayed here.

Upload logo

If Show upload logo was selected from the Logo drop-down list, then upload an external logo here.
Click on Upload files and select the logo that you want to upload for the payment method. Permitted data formats: GIF, PNG, and JPG.

Priority

Select the priority for displaying the payment method in the online store.

Costs: Flat rate or percentage

If the payment method results in additional costs, enter the percentage value or flat rate value. The choice depends on the conditions of your contract. Important: Do not enter a value into both fields.
For further information, refer to the Managing statistics page. For an example of flat rate and percentage costs, refer to the Managing payment methods page.
Permitting the payment method in customer classes

Go to Setup » CRM » Classes to activate or deactivate permitted payment methods.
For further information, refer to the Permitting the payment method in a customer class chapter.

For further information, refer to the Managing payment methods page.

12. Order status changes

When an order status changes, this information is not transferred to Zalando with event procedures, but retrieved automatically via an interface. The following statuses are transferred to Zalando: shipping confirmation, cancellation, and return.

The order statuses shipping confirmation, cancellation, and return are sent to Zalando if the following criteria are fulfilled:

  • Shipping confirmation: The outgoing items have been booked. In addition, a return label was created and package numbers were added.

  • Cancellation: The order moved to status [8.X] or the quantity of an order item is 0.

  • Return: A return was created in plentymarkets.

13. Retrieving processing reports

In the Setup » Markets » Zalando » Settings » Tab: processing reports menu, you can retrieve processing reports as well as the export log for Zalando.

Retrieving processing reports:

  1. Go to Setup » Markets » Zalando » Settings.

  2. Click on the Processing reports tab.

  3. Click on Download file under Procedures in the line of a processing report.
    → A CSV file is downloaded.

Download the export log in the Export log section.

14. Viewing the API log

The Data » API log menu contains a history of processes that run via the Zalando interface. The ZalandoController format is available for Zalando.

Viewing the API log:

  1. Go to Data » API log » Tab: API log.

  2. Select the ZalandoController format from the Process drop-down list.

  3. Select a date if you only want to see entries for a specific day.

  4. Select the number of results per page.

  5. Click on Search () to display the results.

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