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Setting up Yatego

With plentymarkets you can offer your items on the Yatego.com sales platform. Yatego offers sellers extensive services with powerful, complete solutions as well as comprehensive technical support.

1. Registering with Yatego

Register with Yatego.com to receive your access data. You need this data for the settings in plentymarkets.

2. Setting up Yatego in plentymarkets

Once you have registered with Yatego, use the access data that is saved there to set up the market in plentymarkets. To do so, proceed as follows.

Setting up Yatego in plentymarkets:

  1. Go to Setup » Markets » Yatego » Settings.

  2. Expand the Settings section.

  3. Carry out the settings. Pay attention to the explanations given in table 1.

  4. Save () the settings.

Table 1. Basic settings for the market Yatego
Setting Explanation

User name (Yatego store name)

Enter the user name for logging in to Yatego.com.

Password

Enter the password for logging in to Yatego.com.

Item image size

Select Item image (standard), Medium-sized item image or Preview image.

Item name

Select Name 1, Name 2 or Name 3. The names are entered in the Texts tab of an item.

Shipping costs

Add up shipping charges for each item = For every item, plentymarkets transfers the shipping costs (domestic) that are valid for the online store. If a customer purchases two items on Yatego, then the shipping charges of the individual items are added up. In addition, the shipping costs that are saved in Yatego are added to the shipping costs that were transferred by plentymarkets.
Add up, but only once for multiple copies of the same item = plentymarkets also transfers the shipping costs (domestic) that are valid for the online store. The shipping charges are added when purchasing various items. When purchasing two or more of the same item, the shipping charge is only calculated once. Finally, this is also added to the extra shipping charges saved for Yatego.
Use Yatego table of shipping charges based on the item weight = plentymarkets does not transfer any shipping costs to Yatego. Based on the weight which is saved in plentymarkets and which is also transferred to Yatego, Yatego calculates the shipping costs itself.

Sorting of variations

Select Alphabetical, Surcharge or No sorting.

Transfer RRP

Yes = Transfer value for RRP, if an RRP for Yatego items is entered.
No = Do not transfer a value for RRP.

Automatic upload (daily)

Activate in order to automatically transfer item data to Yatego each day.

Sold out variations

Visible = Variations that are sold out are displayed on Yatego.
Invisible = Variations that are sold out are not displayed on Yatego.

Yatego properties

Do not export = Properties are not exported to Yatego.
Place in the upper part of the description = Place properties for Yatego items in the upper part of the description.
Place in the lower part of the description = Place properties for Yatego items in the lower part of the description.

Free text fields 1 to 20

Do not export = Free text fields are not exported to Yatego.
Place in the upper part of the description = Place the text for Yatego items in the upper part of the description.
Place in the lower part of the description = Place the text for Yatego items in the lower part of the description.
Export in a separate column = Export the property in a separate column of the CSV file during the item export.
Note: This function is still supported only for customers who already use the free text field functions in the Yatego settings. New customers are requested to use the following two options.

Yatego warehouse rights

Select Exactly or Simply if you manage stock with the values -1, 0, 1 or 2.

Item description

Select Standard description, Technical data or Both.

Short item description

Select whether the preview text or the technical data should be used as the short item description on Yatego.

Warehouse

Select own warehouse, Main item warehouse or Transfer stock quantity of distribution warehouse that currently has the largest stock.

Are you sure you want to delete all item images before importing from the Yatego shop?

Yes = All item images that are currently available on Yatego are deleted when importing new images for these items. This prevents errors when importing images. If you do not delete the old images, Yatego does not replace the old image with the new one if they have the same file name.
No = Do not delete item images before the import.

Status for all credit card orders

Select status 3 (waiting for payment) or status 5 (cleared for shipping).

Set all credit card orders in status 5 to booked

Select whether credit card orders in status 5 should be set to booked or not.

Status for all Sofortbanking orders

Select status 3 (waiting for payment) or status 5 (cleared for shipping).

Set all Sofortbanking orders in status 5 to booked

Select whether Sofortbanking orders in status 5 should be set to booked or not.

Status for all PayPal orders

Select status 3 (waiting for payment) or status 5 (cleared for shipping).

Set all PayPal orders in status 5 to booked

Select whether PayPal orders in status 5 should be set to booked or not.

Transfer item URL

Select whether the item URL should be transferred or not.

Use all of the images (max. 5) from the long description as the item images

Select whether all item images belonging to an item should be used or not. A maximum of 5 images can be used.

Transfer online store categories

Select All, Only the default category, or No.
The Default category is selected in the Categories tab of an item. If you select the option Only the default category for Yatego, then check which default category was saved for the item in its Categories tab. If you did not select a category there, then the default category is automatically selected. If you have multiple category links, then the first category link is treated as the default category.

Online store category levels

Select which category levels you wish to transfer. You can select any 3 consecutive levels. Note that all the levels must be set up and linked for all of the relevant Yatego items.

3. Activating an order referrer

In order to link items, properties etc. with Yatego, you have to activate the order referrer Yatego in the menu Setup » Orders » Order referrer.

Activating the order referrer to Yatego:

  1. Go to Setup » Orders » Order referrer.

  2. Place a check mark next to Yatego.

  3. Save () the settings.

4. Setting the item availability

Items have to be available for Yatego. This is done in the Availability tab of an item within the Item » Edit item » Open item » Tab: Variation ID menu.

Setting the item availability for Yatego:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Activate the main variation in the Availability section.

  3. Click on the Availability tab.

  4. Click in the selection field in the Markets section.
    → A list with all available markets is displayed.

  5. Place a check mark next to the option Yatego.

  6. Place a check mark next to the option Web API.

  7. Click on Add ().
    → The market is added.

  8. Save () the settings.
    → The item is available on Yatego.

The availability for variations can be edited in the Item » Edit item » Open item » Tab: Variations » Open variation » Tab: Variation ID » Tab: Availability menu.

5. Defining SKU manually

Add SKUs manually for specific referrers in the Item » Edit item » Open item » Tab: Variation ID » Tab: Availability menu if needed.

Adding SKU:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Click on the Availability tab.

  3. Click on Add () in the section SKU.
    → The window New SKU is displayed.

  4. Select the referrer Yatego.

  5. Enter the SKU.

  6. Click on Add ().
    → The SKU is saved and displayed.

6. Defining a sales price

Proceed as described below to define a sales price for the order referrer Yatego. This price is displayed on Yatego.

Defining a sales price for Yatego:

  1. Open the menu Setup » Item » Sales prices » Open sales price » Tab: Settings.

  2. Place a check mark next to the referrer Yatego.

  3. Save () the settings.

7. Linking categories

First, import the official Yatego categories.

Importing Yatego categories:

  1. Go to Setup » Markets » Yatego » Category link.

  2. Click on Update Yatego categories.
    → The Yatego categories appear in the Category link area.

Link your online store categories to the Yatego categories in order to display your items in these categories. Further items from the linked categories are assigned automatically.

Linking categories:

  1. Go to Setup » Markets » Yatego » Category link.

  2. Click on the gear-wheel icon under Yatego link.

  3. Select a category in the Official Yatego categories section.
    → Or: Enter the category ID under Yatego category ID link.

  4. Save () the settings.

Then export your online store categories in Yatego format.

Exporting online store categories in Yatego format:

  1. Go to Setup » Markets » Yatego » Category link.

  2. Click on Export online store categories.
    → A new window opens.

  3. Click on OK to save the CSV file.

  4. Import the CSV file at Yatego.
    → The online store categories are now available at Yatego.

8. Linking properties

Link your properties with the Yatego properties. To do so, proceed as follows.

Linking properties:

  1. Go to Setup » Item » Properties.

  2. Expand a property.

  3. Place a check mark next to the option Yatego.

  4. Save () the settings.

9. Automatically transmitting items

Go to Setup » Markets » Yatego » Settings to carry out the item exchange with Yatego. The functions in this menu are only available after having entered the access data, as described above. The preview function allows you to check the data before the transfer takes place. The Yatego import can take a long time. plentymarkets has no control over this.

In order to ensure a smooth item export, make sure that the access data for the Yatego shop are correct and valid.

Full Yatego import

With plentymarkets, you always need to transfer entire data sets to Yatego. This means that all items already existing in Yatego have to be deleted before a new import is carried out. If you already have items in your Yatego account, make sure that you create the same items in plentymarkets first before you allow for the items to be exported to Yatego.

Transmitting items to Yatego:

  1. Go to Setup » Markets » Yatego » Settings.

  2. Expand the sub-menu Item exchange yatego.com (FTP).

  3. Click on the corresponding preview icon to check the data that will be made available as a CSV file.

  4. After checking the data, click on Transmit data to transfer the data to Yatego.

10. Importing orders

Orders are transferred directly from Yatego if the plentymarkets system with an SSL certificate was booked. The transfer of orders from Yatego to plentymarkets takes place with an encoded connection only. An SSL certificate is necessary for this. If no SSL certificate was booked, this has to be done retrospectively.

Tip: Book SSL certificate

To book an SSL certificate in the Service centre, go to plentymarkets logo » Service centre in your plentymarkets system. You can book the SSL certificate in the Domain tab.

11. Activating the payment method

Activate the payment method Yatego invoice as described below.

Activating the payment method Yatego invoice:

  1. Go to Setup » Orders » Payment » Methods.

  2. Place a check mark next to the option Also show inactive.

  3. Click on the folder DE > Yatego invoice.
    → The settings for the Yatego payment method are displayed.

  4. Carry out the settings. Pay attention to the explanations given in table 2.

  5. Place a check mark next to the option Active.

  6. Save () the settings.

Table 2. Settings for the payment method
Setting Explanation

Language

The following options are saved for the language selected: Name, Info page, Info page (internal), Logo and Upload logo. This makes it possible to enter values for these options in various languages. The values for a language are activated as soon as a buyer selects the language in the online store.

Name

Enter the name that should be displayed in the online store and on invoices etc.

Info page

Select a category page of the type content or enter the URL of a website to provide information about the payment method.

Info page (external)

If you have selected the option Info page (external) under Info page, then enter the URL of the info page here.

Countries of delivery

Do not select a country of delivery.
You cannot use the payment method in your online store. Therefore, this payment method is only activated in plentymarkets. It is not completely set up.

Logo

Select one of the following options for displaying the logo:
Show standard logo = The logo that is saved in plentymarkets for this payment method is displayed.
Do not show a logo = The logo that is saved in plentymarkets for this payment method is not displayed.
Show upload logo = The options Logo view and Upload logo are displayed.

Logo view

If Show upload logo has been selected from the Logo drop-down list, then the logo that has been uploaded is displayed here.

Upload logo

If Show upload logo has been selected from the Logo drop-down list, upload an external logo here.
Click on Upload files and select the logo that you want to upload for the payment method. Permitted data formats: GIF, PNG and JPG.

Priority

Select the priority for displaying the payment method in the online store.

Costs: Flat rate or percentage

If the payment method results in additional costs, enter the percentage value or flat rate value. The choice depends on the conditions of your contract. Important: Do not enter a value into both fields.
For further information, refer to the Managing statistics page of the manual.
Permitting the payment method in customer classes

Go to Setup » CRM » Classes to activate or deactivate Permitted payment methods.
For further information, refer to the Permitting the payment method in a customer class chapter.

For further information, refer to the Payment methods page of the manual.

12. Viewing the API log

The menu Data » API log » Tab: API log contains a history of processes that run via the Yatego interface. The following formats are available for Yatego:

  • Yatego(new) (item catalogue, variations, attributes)

  • OrdersYatego (order import)

  • Writer_OrdersYatego_Execution (export)

Viewing the API log:

  1. Go to Data » API log » Tab: API log.

  2. Select a format from the drop-down list Process.

  3. Select a date if you only want to see entries for a specific day.

  4. Click on Search to carry out the search.
    → The processes are displayed.

  5. Click on the folder in the Process column.
    → The Yatego tab opens and error messages for this process are displayed.

13. FAQ

How does plentymarkets transmit items that are not limited to stock to Yatego?

All items that are set to No limitation are transferred to Yatego. This setting is found by opening an item and clicking on the Tab: Stock » Tab: Settings. The setting is found in the Limitation line. plentymarkets will send a value of -1 for these items, so that Yatego knows that these items can be bought without limitation.

Can I manually import orders from Yatego to plentymarkets?

Yes. If a Yatego order is manually transferred to plentymarkets from Yatego, then Yatego does not send an item ID or variation ID (attribute_value_set_id). This will make it impossible for the item to be assigned and the item will be imported with the item ID "-2" (unknown item). Unassigned items are flagged by a green plus icon in the order. The item then has to be assigned manually.

How do I know that the purchaser has already paid the order?

Yatego neither sends a transaction ID for payments nor other information that indicates whether the order was paid for or not. Therefore, the Yatego settings include an option that allows you to set orders to be booked for some payment methods: Set all orders in status 5 to booked. Select this option if the payment method ensures that payment was already made when the order is booked.

The link for the item in the order does not work. What can I do?

Yatego sends a link for the orders, which directly connects to the item on the Yatego platform. Usually, this link doesn’t work, since Yatego adds "yatego.com" to the name of the online store. Delete "yatego.com" from the link and then it will work correctly.
Example: http://www.yatego.com/SHOPNAME.yatego.com/p,4fcaaf8c8292c,461e2919becf22_4
The correct format is: http://www.yatego.com/SHOPNAME/p,4fcaaf8c8292c,461e2919becf22_4

I set up Yatego in plentymarkets. Why are my orders not transferred?

The first time that an online store activates the Yatego order process for plentymarkets, it is common that the first two to three orders will not be automatically transferred to plentymarkets. These orders have to be manually triggered again from within the Yatego system.

I would like to offer an item with attributes. Why does Yatego not display the stock correctly?

Yatego is not able to process the warehouse data records that plentymarkets sends for items if there are more than 999 possible combinations of attributes. As such, all possible combinations of variations are activated for the item and set to endless stock (meaning that stock doesn’t exist for Yatego). If you need to use a large number of attributes, contact Yatego before exporting the corresponding items.

Why does Yatego not immediately edit the CSV files I transferred?

The CSV files that are transferred to Yatego each day are not imported and edited immediately, but rather have to wait in line to be processed. Therefore, the import and editing process can take several hours. You can go to Yatego and check where your file is in line.

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