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Flubit

Flubit  is an online market that is only available in the United Kingdom and that does not take a commission from sellers.

1. Registering with Flubit

First, register as a seller on WeFlubit , the central Flubit interface for sellers.

2. Setting up Flubit in plentymarkets

Set up Flubit in plentymarkets to offer items on Flubit. You need your access data. This includes your API key and security token. You will receive this data from Flubit.

Setting up Flubit in plentymarkets:

  1. Go to Setup » Markets » Flubit.

  2. Carry out the settings. Pay attention to the explanations given in Table 1.

  3. Save () the settings.

Table 1. Basic settings for the market Flubit
Setting Explanation

Activate the automatic data exchange

If the data exchange is activated, then items are exported daily (at night), stock is synchronised hourly, and orders are imported hourly.

API key

Enter the API key that you received from Flubit.

Security token

Enter the security token (secret) that you received from Flubit.

Environment

Select Live or Sandbox.
If Live is selected, the items are listed live. The option Sandbox is a test mode.

Item name

Select Name 1, Name 2 or Name 3. This item name is transferred to Flubit.

Item description

Select Standard description, Short description or Technical data.
This item description is transferred to Flubit. The item description has to be available in English. Otherwise the item will not be exported.

Warehouse selection

Select the stock quantity for the hourly synchronisation and the daily item export. Select one of the following options:
Stock quantity of sales warehouse with largest stock
Stock quantity of item’s main warehouse
Stock quantity of all sales warehouses

Connecting to this market allows for the following automatic processes to take place:

  • daily item export

  • hourly stock synchronisation

  • hourly order import

  • Automatically create a new customer data record during the order import. This is assuming no customer data record has already been saved in the database.

Language

Attributes have to be saved in English in order for items to be exported to Flubit.

3. Activating the order referrer

An order referrer tags an order with the sales channel on which the order was generated. You also need to activate the order referrer in order to link items, characteristics etc. with Flubit. Go to Setup » Orders » Order referrer to activate the order referrer.

Activating the order referrer for Flubit:

  1. Go to Setup » Orders » Order referrer.

  2. Activate the option Flubit.

  3. Save () the settings.

4. Preparing variations

Flubit specifies some mandatory information. That means that a variation only can be exported to the market if this mandatory information is saved for the variation. A variation must meet the following criteria before it can be exported to Flubit:

  • The variation price is higher than zero

  • The variation has positive stock

  • the item description is available in English

  • The attributes are saved in English

  • The variation is visible

  • the item has an image

  • the item number is transferred

  • If the Manufacturer’s Part Number (MPN) is transferred as the item number, then the brand name or manufacturer needs to be specified as well.

If these entries are missing, the item will not be exported.

5. Setting the variation availability

You need to activate the variations that you want to sell on Flubit. This is done in the Availability tab of a variation within the Item » Edit item » [Open item] » [Open variation] menu.

Making a variation available for Flubit:

  1. Go to Item » Edit item » [Open item] » [Open variation] » Tab: Settings.

  2. Open the variation that you want to sell on Flubit.
    Tip: To sell all variations of an item on Flubit, carry out the settings for the item’s main variation. This activates the availability of all variations of the item.

  3. In the Availability area, activate the option Active.

  4. Click on the Availability tab.

  5. In the Markets area, click in the selection field.
    → A list of all available markets is displayed.

  6. Activate the option Flubit.

  7. Activate the option Web API.

  8. Click on Add ().
    → The market is added.

  9. Save () the settings.
    → The variation is available for Flubit.

The variation group function allows you to edit several variations at once. You select the variations that you want to edit.

Making several variations available for Flubit using the variation group function:

  1. Go to Item » Edit item.

  2. Set the filter Table type to Variations.

  3. Choose additional filters on the left if needed and click on Search ().

  4. Select () the variations to be edited from the overview on the right.

  5. Click on Variation group function.
    → The Variation group function window opens.

  6. Navigate to the area Market availability.

  7. Activate the checkbox to the left of the option Flubit.

  8. Activate the checkbox to the right of the option Flubit.

  9. Activate the checkbox to the left of the option Web API.

  10. Activate the checkbox to the right of the option Web API.

  11. Navigate to the area Availability.

  12. Activate the checkbox to the left of the option Active.

  13. Activate the checkbox to the right of the option Active.

  14. Click on Execute to apply the settings.

Batch processing allows you to edit several variations at once. You use filters to limit which variations are edited.

Making several variations available for Flubit using batch processing:

  1. Go to Item » Batch processing.

  2. Click on the tab Variations in the upper left corner.

  3. Use the filters on the left to specify which variations should be processed.

  4. Navigate to the area Market availability.

  5. Activate the checkbox to the left of the option Flubit.

  6. Activate the checkbox to the right of the option Flubit.

  7. Activate the checkbox to the left of the option Web API.

  8. Activate the checkbox to the right of the option Web API.

  9. Navigate to the area Availability.

  10. Activate the checkbox to the left of the option Active.

  11. Activate the checkbox to the right of the option Active.

  12. Click on Apply to apply the settings to the variations.

6. Defining a sales price

Sales prices define the conditions under which a variation is sold at a specific price and on a specific sales channel. That means that to sell variations on Flubit, you need a sales price in which the order referrer Flubit is activated. The price that you save for this sales price is the price that will be shown on Flubit.

Defining a sales price for Flubit:

  1. Go to Setup » Item » Sales prices » [Open sales price].
    Tip: No sales prices? Then create a new sales price first.

  2. Open the Settings tab.

  3. Activate the referrer Flubit.

  4. Save () the settings.

7. Activating the payment method

As soon as an active account for Flubit exists, the payment method Flubit is automatically available in your plentymarkets system. No separate configurations are needed for this. You just need to permit the payment method in one or more customer classes.

Permitting the payment method in a customer class:

  1. Go to Setup » CRM » Classes.

  2. Open the customer class for which you want to permit the payment method.

  3. For the setting Permitted payment methods, activate the option Flubit.

  4. Save () the settings.

8. Automatically sending shipping confirmations

Set up an event procedure to automatically send shipping confirmations to Flubit when the outgoing items are booked.

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The Create new event procedure window opens.

  3. Enter a distinct name for the event procedure.

  4. Select the Event according to Table 2.

  5. Save () the settings.

  6. Carry out the further settings according to Table 2.

  7. Activate the option Active ().

  8. Save () the settings.

Table 2. Event procedure for automatically sending shipping confirmations to Flubit
Setting Option Selection

Event

Order change: Outgoing items booked

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send shipping confirmation to Flubit

9. Automatically sending cancellations

Set up an event procedure to automatically inform Flubit of cancellations. Whenever you are dealing with cancellations, you need to send Flubit a reason for the cancellation. Open the Setup » Orders » Status menu and create additional order statuses as needed. The following cancellation reasons can be transferred to Flubit:

  • Item not in stock

  • Item discontinued

  • Invalid delivery address

  • Customer cancellation

  • Legislation restriction

  • Other

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The Create new event procedure window opens.

  3. Enter a distinct name for the event procedure.

  4. Select the Event according to Table 3.

  5. Save () the settings.

  6. Carry out the further settings according to Table 3.

  7. Activate the option Active ().

  8. Save () the settings.

Table 3. Event procedure for automatically sending cancellations to Flubit
Setting Option Selection

Event

Status change: [8.1] Cancelled by customer

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send cancellation to Flubit

Customer cancellation

10. Automatically sending returns

Set up an event procedure to automatically inform Flubit about returns.

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The Create new event procedure window opens.

  3. Enter a distinct name for the event procedure.

  4. Select the Event according to Table 4.

  5. Save () the settings.

  6. Carry out the further settings according to Table 4.

  7. Activate the option Active ().

  8. Save () the settings.

Table 4. Event procedure for automatically sending returns to Flubit
Setting Option Selection

Event

Order generation: New return

Filter 1

Order > Order type

Return

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send return to Flubit

11. Viewing the API log

The Data » API log menu, tab Flubit contains a history of processes that run via the Flubit interface. The following formats are available for Flubit:

  • FlubitOrderImport (order import)

  • FlubitOrderCancel (cancellations)

  • FlubitOrderDispatch (shipping confirmation, refund)

  • FlubitProductsFeed (data export)

Viewing the API log:

  1. Go to Data » API log » Tab: API log.

  2. Select a format from the Process drop-down list.

  3. Select a date if you only want to see entries for a specific day.

  4. Click on Search () to carry out the search.
    → The processes are displayed.

  5. Click on the folder in the Process column.
    → The Flubit tab opens and error messages for this process are displayed.

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