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Flubit

Flubit  is an online market that is only available in the United Kingdom and that does not take a commission from sellers.

1. Registering with Flubit

First, register as a seller on WeFlubit , the central Flubit interface for sellers.

2. Setting up Flubit in plentymarkets

Set up Flubit in plentymarkets to offer items on Flubit. You need your access data. This includes your API key and security token. You will receive this data from Flubit.

Setting up Flubit in plentymarkets:

  1. Go to Setup » Markets » Flubit.

  2. Carry out the settings. Pay attention to the explanations given in Table 1.

  3. Save () the settings.

Table 1. Basic settings for the market Flubit
Setting Explanation

Activate the automatic data exchange

If the data exchange is activated, then items are exported daily (at night), stock is synchronised hourly, and orders are imported hourly.

API key

Enter the API key that you received from Flubit.

Security token

Enter the security token (secret) that you received from Flubit.

Environment

Select Live or Sandbox.
If Live is selected, the items are listed live. The option Sandbox is a test mode.

Item name

Select Name 1, Name 2 or Name 3. This item name is transferred to Flubit.

Item description

Select Standard description, Short description or Technical data.
This item description is transferred to Flubit. The item description has to be available in English. Otherwise the item will not be exported.

Warehouse selection

Select the stock quantity for the hourly synchronisation and the daily item export. Select one of the following options:
Stock quantity of sales warehouse with largest stock
Stock quantity of item’s main warehouse
Stock quantity of all sales warehouses

Connecting to this market allows for the following automatic processes to take place:

  • daily item export

  • hourly stock synchronisation

  • hourly order import

  • Automatically create a new customer data record during the order import. This is assuming no customer data record has already been saved in the database.

Language

Attributes have to be saved in English in order for items to be exported to Flubit.

3. Activating the order referrer

An order referrer tags an order with the sales channel on which the order was generated. You also need to activate the order referrer in order to link items, characteristics etc. with Flubit. Go to Setup » Orders » Order referrer to activate the order referrer.

Activating the order referrer for Flubit:

  1. Go to Setup » Orders » Order referrer.

  2. Activate the option Flubit.

  3. Save () the settings.

4. Preparing variations

Flubit specifies some mandatory information. That means that a variation only can be exported to the market if this mandatory information is saved for the variation. A variation must meet the following criteria before it can be exported to Flubit:

  • The variation price is higher than zero

  • The variation has positive stock

  • the item description is available in English

  • The attributes are saved in English

  • The variation is visible

  • the item has an image

  • the item number is transferred

  • If the Manufacturer’s Part Number (MPN) is transferred as the item number, then the brand name or manufacturer needs to be specified as well.

If these entries are missing, the item will not be exported.

5. Setting the variation availability

You need to activate all variations that you want to sell on Flubit. This is done in the Availability tab of a variation within the Item » Edit item » Open item » Tab: Variation ID menu.

Use group function or batch processing

You can edit the availability of several variations at once by using either the variation group function or batch processing.

Setting the variation availability for Flubit:

  1. Go to Item » Edit item » Open item » Tab: Variation ID » Tab: Settings.

  2. Open the variation that you want to sell on Flubit.
    Tip: To sell all variations of an item on Flubit, carry out the settings for the item’s main variation. This activates the availability of all variations of the item.

  3. In the Availability area, activate the option Active.

  4. Click on the Availability tab.

  5. In the Markets area, click in the selection field.
    → A list of all available markets is displayed.

  6. Activate the option Flubit.

  7. Activate the option Web API.

  8. Click on Add ().
    → The market is added.

  9. Save () the settings.
    → The variation is available for Flubit.

6. Defining a sales price

Proceed as described below to define a sales price for the order referrer Flubit. This price is displayed on Flubit.

Defining a sales price for Flubit:

  1. Go to Setup » Item » Sales prices » Open sales price » Tab: Settings.

  2. Activate the referrer Flubit.

  3. Save () the settings.

7. Activating the payment method

Activate the payment method Flubit as described below.

Activating the payment method Flubit:

  1. Go to Setup » Orders » Payment » Methods.

  2. Activate the option Also show inactive.

  3. Open the folder International.

  4. Click on Flubit.
    → The Settings tab opens.

  5. Carry out the settings. Pay attention to the information given in [table-payment-method].

  6. Place a check mark next to the option Active.

  7. Save () the settings.

Table 2. Settings for the payment method
Setting Explanation

Language

The following options are saved for the language selected: Name, Info page, Info page (internal), Logo, and Upload logo. This enables you to enter values for these options in various languages. The values for a language are activated as soon as a buyer selects the language in the online store.

Name

Enter the name that should be displayed in the online store and on invoices etc.

Info page

Select a category page of the type content or enter the URL of a website to provide information about the payment method.

Info page (external)

If you selected the Info page (external) option under Info page, then enter the URL of the info page here.

Countries of delivery

Do not select a country of delivery.
You cannot use the payment method in your online store. Therefore, this payment method is only activated in plentymarkets. It is not completely set up.

Logo

Select one of the following options for displaying the logo:

  • Show standard logo = The logo that is saved in plentymarkets for this payment method is displayed.

  • Do not show a logo = The logo that is saved in plentymarkets for this payment method is not displayed.

  • Show upload logo = The options Logo view and Upload logo are displayed.

Logo view

If Show upload logo was selected from the Logo drop-down list, then the logo that was uploaded is displayed here.

Upload logo

If Show upload logo was selected from the Logo drop-down list, then upload an external logo here.
Click on Upload files and select the logo that you want to upload for the payment method. Permitted data formats: GIF, PNG, and JPG.

Priority

Select the priority for displaying the payment method in the online store.

Costs: Flat rate or percentage

If the payment method results in additional costs, enter the percentage value or flat rate value. The selection depends on the conditions of your contract.
Important: Do not enter a value into both fields.
For further information, refer to the Statistics page of the manual.
For an example of flat rate and percentage costs, refer to the Managing payment methods page.

Permitting the payment method in customer classes

Go to Setup » CRM » Classes to activate or deactivate permitted payment methods.
For further information, refer to the Permitting the payment method in a customer class chapter.

For further information, refer to the Managing payment methods page.

8. Automatically sending shipping confirmations

Set up an event procedure to automatically send shipping confirmations to Flubit when the outgoing items are booked.

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The window Create new event procedure opens.

  3. Enter a distinct name for the event procedure.

  4. Select the event according to Table 3.

  5. Save () the settings.

  6. Carry out the settings according to Table 3 vor.

  7. Place a check mark next to the option Active ().

  8. Save () the settings.

Table 3. Event procedure for automatically sending shipping confirmations to Flubit
Setting Option Selection

Event

Order change: Outgoing items booked

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send shipping confirmation to Flubit

9. Automatically sending cancellations

Set up an event procedure to automatically inform Flubit of cancellations. Whenever you are dealing with cancellations, you need to send Flubit a reason for the cancellation. Open the Setup » Orders » Status menu and create additional order statuses as needed. The following cancellation reasons can be transferred to Flubit:

  • Item not in stock

  • Item discontinued

  • Invalid delivery address

  • Customer cancellation

  • Legislation restriction

  • Other

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The window Create new event procedure opens.

  3. Enter a distinct name for the event procedure.

  4. Select the event according to Table 4.

  5. Save () the settings.

  6. Carry out the settings according to Table 4 vor.

  7. Place a check mark next to the option Active ().

  8. Save () the settings.

Table 4. Event procedure for automatically sending cancellations to Flubit
Setting Option Selection

Event

Status change: [8.1] Cancelled by customer

Filter 1

Order > Order type

Order

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send cancellation to Flubit

Customer cancellation

10. Automatically sending returns

Set up an event procedure to automatically inform Flubit about returns.

Setting up an event procedure
  1. Go to Setup » Orders » Events.

  2. Click on Add event procedure ().
    → The window Create new event procedure opens.

  3. Enter a distinct name for the event procedure.

  4. Select the event according to Table 5.

  5. Save () the settings.

  6. Carry out the settings according to Table 5 vor.

  7. Place a check mark next to the option Active ().

  8. Save () the settings.

Table 5. Event procedure for automatically sending returns to Flubit
Setting Option Selection

Event

Order generation: New return

Filter 1

Order > Order type

Return

Filter 2

Order > Referrer

Flubit

Procedure

Order > Send return to Flubit

11. Viewing the API log

The Data » API log menu, tab Flubit contains a history of processes that run via the Flubit interface. The following formats are available for Flubit:

  • FlubitOrderImport (order import)

  • FlubitOrderCancel (cancellations)

  • FlubitOrderDispatch (shipping confirmation, refund)

  • FlubitProductsFeed (data export)

Viewing the API log:

  1. Go to Data » API log » Tab: API log.

  2. Select a format from the Process drop-down list.

  3. Select a date if you only want to see entries for a specific day.

  4. Click on Search () to carry out the search.
    → The processes are displayed.

  5. Click on the folder in the Process column.
    → The Flubit tab opens and error messages for this process are displayed.

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