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Best Practices: eBay

Best Practices for the marketplace eBay can be found on this page.

1. Activating listings

In this best practice you will learn how to set up an item for the export to eBay.

First things first

Make sure that you activated the order referrers eBay (2) and eBay Germany (2.08) within System » Orders » Order referrer.

1.1. Setting up the sales price

  1. Go to System » Item » Sales prices.

  2. Create a new sales price.

  3. Set up the following options:

    • Currency

    • Client

    • Class

    • Country

    • Referrer

    • eBay accounts
      → The default client must be activated for the sales price.

No special offer or RRP

If you have saved only one sales price for eBay, this price must not be a RRP or a special offer. The price type RRP can only be selected if you have already saved another price for eBay which is not an RRP.

1.2. Setting up items

  1. Go to Item » Edit item.

  2. Open the item and open the Variation ID tab.

  3. Set up the following options in the tabs listed below:
    Settings: Place a check mark next to the option Active.
    Settings: Select a sales price.
    Availability: In the Markets section, save a referrer for eBay.

  4. If your item has variations, you can activate the inheritance by using the variation group function.

2. Use "out of stock" option

In this best practice, we will show you which settings you need to carry out in order to use the "Out of stock" option on eBay.
The "Out of stock" option indicates that an item or a variation is currently out of stock.

First things first
  • The listing’s stock dependence has to be set to limited (without reservation).

  • The duration of the market listing must be endless (GTC).

2.1. Enabling plentymarkets to end/hide offers automatically

  1. Go to System » Listings » Stock.

  2. Activate the option End/hide offers automatically.

  3. Save the settings.
    → The automatism is now active.

2.2. Activating the automatic stock update

  1. Go to System » Markets » eBay » Settings.

  2. Open the tab Initial settings.

  3. Select the value Yes for the option Activate automatic stock update.

  4. Save the settings.
    → The stock in plentymarkets can now be synchronised with the stock on eBay.

2.3. Activating the "Out of stock" option

  1. Within the same menu, open the tab Account settings.

  2. Select the account which you want to use the option for.

  3. Select the value Yes for the Use "out of stock" option.

  4. Save the settings.
    → The option is automatically activated on eBay as well.

Wait and see

You have now carried out all required settings in your plentymarkets system.
Items or variations without stock will be hidden on eBay within the next 20 minutes.
As soon as you add stock to your item, the item will again be displayed on eBay.

3. FAQ

This best practice provides some useful tips for eBay.

3.1. Why are orders not imported into my system?

In this case, it can be useful to check the log. If orders are not imported, the process AuctionControllerOrders is helpful.

  1. Has your eBay token expired? You can check if your eBay token has expired within the System » Markets » eBay » Accounts menu.

  2. Has the order been stored in the data exchange? This happens if a customer has not completed the checkout and has eBay calculate the shipping costs . You can view those orders within System » Markets » eBay » Data exchange.

3.2. Invalid selection of a variation in a market listing

Has the variation been released for export?

First check whether the variations have been released for the export.
For more information, refer to the corresponding best practice.

If the export settings of the variation are correct, the cause may be changes in the content of the variation.
Whenever you change the content of a variation after creating the listing, these changes also have to be applied to the listing.

  1. Open the corresponding listing’s LID.

  2. Adjust the content within the listing’s settings and save the settings.

3.3. Why is a listing not ended / restarted automatically?

  1. Is the option End/hide offers automatically activated? This option is activated in the System » Listings » Stock menu.

  2. Is the automatic stock update activated? The automatic stock update is activated in the System » Markets » eBay » Settings » Initial settings menu. The stock dependence has to be set to limited (without reservation).

  3. Is the option Use out of stock control activated? The Use out of stock control option is activated in the System » Markets » eBay » Settings » Account settings menu.

3.4. Which price is prioritised if there is more than one sales price?

More than one sales price

You can create as many prices as desired within System » Item » Sales prices.
Therefore, you can create individual prices for each eBay account and each eBay platform if the prices differ.

If there is more than one sales price with similar settings, the prices will be prioritised according to fixed criteria.
For more information on the priorities, refer to the following list.

  • Sales prices which are only released for one market are prioritised over sales prices which are released for several or all markets.

  • Sales prices which are only released for one country are prioritised over sales prices which are released for several or all countries.

  • Sales prices which are only released for one eBay account are prioritised over sales prices which are released for several or all eBay accounts.

  • Sales prices which are only released for one currency are prioritised over sales prices which are released for several or all currencies.

  • Sales prices which have a higher minimum quantity are prioritised over sales prices which have a minimum quantity of 1.

  • Sales prices which are only released for one customer class are prioritised over sales prices which are released for several or all customer classes.

Important:

Only sales prices which meet the respective search criteria will be checked. The referrer and the eBay accounts are relevant for eBay.

3.5. Why is the order marked as eBay plus on eBay but not in my plentymarkets system?

Please note that the flag for eBay Plus is only transferred to us after the customer has completed the checkout on eBay.

If the shipping costs are calculated by eBay, orders with unfinished checkout will be stored within System » Markets » eBay » Data exchange.
The option Automatically combine open eBay orders is activated within System » Listings » Checkout.
If a duration of e.g. one hour is defined in this menu, orders will be imported into plentymarkets after one hour, regardless of whether the checkout has been completed or not.

The eBay Plus flag will not be requested afterwards.

3.6. Which data can be changed at active listings and when?

For information about which data you can change in an active listing and when you can apply changes to an active listing, refer to this eBay page.

Important:

If you have already sold your offer, you can only change your listing to a certain extent. For further information, refer to the link above.

3.7. What do the error messages mean?

Many errors which occur when setting up listings are issued by eBay and then displayed in your plentymarkets system. For an overview of error messages, refer to the following list of eBay error messages.

3.7.1. Variation specifics cannot be changed. Variation specifics cannot be changed in restricted revise.

Refer to the chapter Which data can be changed at active listings and when?
If this error message occurs, the variations in plentymarkets do not match the variations on eBay any longer.
Therefore, the variations, including attribute name and values, have to be changed so that they correspond with the listing.

Solution:
Compare the eBay attributes and attribute names to the attributes and attribute names in plentymarkets. Also bear in mind the attribute link in the System » Item » Attributes menu if you use an attribute link for this category.

3.7.2. Variation Specifics Mismatch. Variation Specifics provided does not match with the variation specifics of the variations on the item.

This error message is either issued during the automatic relisting process or if you select the option End and restart.

In these cases it is possible to keep the old listing’s ranking and to transfer the ranking to the new listing.
eBay expects that the variations which have already been sold are not changed.
If this happens, the aforementioned error message will be issued and restarting the listing will fail.

Solution:
A. Restore the variations to their state in the old listing. This means that if you removed variations, you have to add them again. If you changed the variations' names, you have to undo the change or create an attribute link for the corresponding attribute within System » Item » Attributes.

B. End the listing with the option End and delete and restart it with the group function. However, the ranking of your listing will be lost during this process.

3.8. How does eBay Picture Services work and how is it used?

With eBay Picture Services, listing images are uploaded to eBay and retrieved by the eBay servers. Without eBay Picture Services, the image is retrieved by the plentymarkets servers.

If and how you should use eBay Picture Services is described below:

3.8.1. Listing a single item

One image:
The setting within System » Markets » eBay » Settings » Initial settings is applied.

Activated: The image is uploaded to eBay.

Deactivated: The listing’s image is provided by our servers.

More than one image:
eBay Picture Services is used automatically. In this case, the initial settings are ignored.

3.8.2. Listing a variation

One image:
The setting within System » Markets » eBay » Settings » Initial settings is applied.

Active: The image is uploaded to eBay.

Deactivated: The listing’s image is provided by our servers. In this case, you can link every variation to a different image.
For example, if you have 10 variations, you can upload 11 different images without using eBay Picture Services: 1 gallery image and 10 variation images.

More than one image:
eBay Picture Services is used automatically. In this case, the initial settings are ignored.

3.9. Why is the telephone number not transferred during the order import?

In the field for the telephone number, eBay transfers “Invalid Request” to plentymarkets by default.

Solution:
Log into eBay. Go to Account Settings » Site Preferences » Shipping preferences and activate the option Require phone number for shipping.

3.10. Cross border trade agreement

The cross border trade agreement must be accepted once you want to list an item on an international platform. You can accept the agreement on eBay.

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