Skip to main content

Barcodes and labels

Barcodes are used to uniquely identify items. They are often displayed e.g. on item labels or on documents like invoices and delivery notes. This pages helps you configure barcodes step by step in plentymarkets.

First, you’ll configure barcode types. In other words, you’ll specify whether you need GTIN, ISBN, UPC or QR barcodes and which sales platforms you need the barcodes for.

If you don’t get barcodes directly from your manufacturer, i.e. if you sell your own brand of products, then you’ll need to acquire the actual barcodes from an organisation like GS1. For example, you might buy a range of 1000 barcode numbers. You’ll tell plentymarkets which barcodes you’ve bought by saving information about the number range.

Then you’ll assign the barcodes to your items. In other words, you’ll link your barcodes to your item variations.

Finally, you’ll decide where you want the barcodes to be displayed. For example, if you want to display barcodes on item labels, then you’ll need to design the labels and print them out.

1. Configuring barcode types

Which types of barcodes do you need? Which sales platforms will you use each type of barcode on? First, save some basic information about your barcodes.

Configuring barcodes:

  1. Go to Setup » Item » Barcode.

  2. Click on New barcode.
    → The New barcode window opens.

  3. Enter the name.

  4. Select the type. Note Table 1.

  5. Save () the settings.
    → The barcode configuration is automatically given an ID and the settings open in a new tab.

  6. Select () one or more referrers.

  7. Save () the settings.

Table 1. Barcode types
Setting Explanation

GTIN 8;
GTIN 13;
GTIN 14;
GTIN 128

The Global Trade Item Number (formerly European Article Number, EAN) is a product barcode for items. The GTIN consists of 8, 13, 14 or a maximum of 128 characters and is centrally administered and issued for manufacturers upon request.

13-digit GTINs consist of the basic group, the item reference and the check digit. The basic group has 7 to 9 digits and contains the GS1 prefix with the country code, for example 500 to 509 for the UK, as well as the company number. The item reference of the manufacturer consists of 3 to 5 digits (depending on the basic group’s length). The check digit is the last digit.

ISBN

The International Standard Book Number is a unique number of 10 or 13 characters to register books and other independent, discontinuous publications like multimedia products and software.

QR

Quick Response Code. The code contains data such as the version, the data format and other information.

CODE 128

Alphanumeric barcode. The Code128 consists of start character, encoded data, check character and stop character.

UPC

The Universal Product Code is a product barcode for items. The UPC is a 12-digit number. By adding a leading 0, this barcode can be used as a 13-digit GTIN.

Example: FNSKU barcodes

Even though there’s not a specific barcode type for FNSKU, you can still configure FNSKU barcodes in plentymarkets. Enter a meaningful name and select the desired type, e.g. Code 128.

2. Acquiring barcodes and saving a number range

Many sellers do not have GTINs (barcodes) for their items because they directly import their items and the manufacturer does not assign GTINs. In this case, sellers can acquire GTINs from an organisation like GS1. For example, sellers can buy a range of 1000 barcode numbers.

But how do you get these barcodes into plentymarkets? You don’t need to import them! Simply tell plentymarkets how many GTINs you have and which number your range begins with. Then when you assign a barcode to an item, the next available barcode will automatically be used.

Saving a GTIN number range:

  1. Go to Setup » Item » GTIN.

  2. Enter the starting value.
    → For 13 digit GTINs this must be a 12 digit value. The check digit is entered automatically.

  3. Enter the number of GTINs.

  4. Save () the settings.

Why doesn’t the number range look consecutive?

At first glance, it might not look like the numbers always increase by 1. But don’t forget that the last digit is a check digit. The 12 places before it are consecutive. Leave out the check digit when you enter the starting value.

3. Assigning barcodes to items

How many products would you like to add barcodes to? If you only have a few products, then it will probably be quickest to manually link barcodes. However, if you have a lot of products, then it will probably be faster to import the barcodes.

But what if you purchased your own barcodes and saved a number range? In this case, plentymarkets can automatically assign the next available barcode to your products.

Barcodes are saved for individual variations

Technically speaking, a barcode is linked to an individual variation and not to the item as a whole. So if you sell a t-shirt in the colours red or blue, for example, then the red and blue t-shirts will each have their own barcode.

3.1. Manually assigning barcodes to items

Manually assigning barcodes to items:

  1. Go to Item » Edit item.

  2. Open the item.
    → The Settings tab of the main variation opens.

  3. In the Barcode area, select the previously saved barcode configuration from the drop-down list.

  4. Click on Add ().
    → The barcode type is added and displayed in the list.

  5. Enter the code into the Code field.

  6. Save () the settings.

3.2. Importing barcodes with ElasticSync

ElasticSync is a useful tool for importing several barcodes at once. The idea is simple. Rather than manually assigning barcodes to items, you’ll enter the same information into a CSV file and then import this file into your system.

Instead of selecting the barcode type in the item data record, you’ll use the barcode type as a matching field. And instead of manually entering the barcode in the item data record, you’ll enter the barcode in a mapping field.

3.3. Automatically assigning barcodes from the number range

If you bought a range of GTIN 13 barcodes, then plentymarkets can automatically assign the next available barcode to your item.

Automatically assigning barcodes from the number range:

  1. Go to Item » Edit item.

  2. Open the item.
    → The Settings tab of the main variation opens.

  3. In the Barcode area, select the previously saved GTIN 13 barcode configuration from the drop-down list.

  4. Click on Add ().
    → The barcode type is added and displayed in the list.

  5. Click on Generate GTIN () to automatically insert the next available barcode.

  6. Save () the settings.

Editing several variations at once

Use the variation group function or variation batch processing to assign GTINs to several variations at the same time.

3.4. Troubleshooting: Finding duplicate barcodes

It’s technically possible to save the same barcode for multiple variations. If you don’t want duplicate barcodes, then you can search for and correct any duplicate codes in the system. The search is designed to locate identical codes of the same barcode type that are saved for different variations.

Finding duplicate barcodes:

  1. Go to Setup » Item » Barcode.

  2. Click on Search ().
    → The Duplicate barcodes tab opens.

  3. In the filter options, click on Search () to list all of the duplicate barcodes.
    Tip: In the filter options, enter a Variation ID or a Barcode to limit the search results.
    → The duplicate codes are listed.

  4. Click on the variation you want to edit.
    → The variation opens.

  5. Edit the variation’s code.

  6. Save () the settings.

4. Labels

Item labels are attached to an item or to the item packaging. They include information like the price, content, barcode etc. First, you’ll design your labels with the help of templates. Then you’ll generate your labels and print them out.

4.1. Designing labels

You’ll design your labels with the help of templates. Each template includes information about the size of the label, which data should be displayed on the label and where each piece of data should be positioned on the label. You can create up to 10 label templates.

Creating a label template:

  1. Go to Setup » Item » Labels.

  2. Expand the New template area ().

  3. Carry out the settings. Note Table 2.
    Tip: The labels only show values for which X and Y coordinates have been saved.

  4. Save () the settings.
    → The label template is created.

Working with the X-Y coordinate system

Use X-Y coordinates to specify which information should be displayed on the label and where each piece of information should be positioned.

Which info: The labels only show values for which X and Y coordinates have been saved. In other words, enter coordinates for each piece of information that should appear on the label.

Position of the info: Enter coordinates to position the item data on the label. The values are based on a coordinate system with an x-axis and a y-axis. The X-axis runs from left to right and the Y-axis from top to bottom. The points of origin are in the upper left corner.

Controlling the appearance of the label

Do you want to display the item data in normal or bold font? Should the data be small or large? Use the drop-down lists to choose the font size and style.

Do you want to display the title of certain item parameters? Should the text wrap around to the next line if it exceeds the width of the label? Place check marks () next to the options Hide title and Allow line break.

Table 2. Creating a label template
Setting Explanation

Name

Enter a name for the label.

Language

Select the language for the label. The system language is set by default.

Character set

Select a character set.

Page

Enter the page width and height in millimetres. When using label printers, the paper size can be the same size as the label size.

Margin

Enter the margins left and top in millimetres.

Label

Enter the label width and height in millimetres. The label size must be consistent with the page size as well as the number of lines and columns.

Lines per page

Enter the number of lines per page.

Columns per page

Enter the number of columns per page.

Language

Enter coordinates to display the selected language on the label.

Item ID;
Variation ID;
Variation name;
External variation ID;
Model;
Main variation ID;
Item name

Enter coordinates to display the item data on the label.

Barcode;
GTIN barcode;
ISBN

Enter coordinates to display the barcode on the label. Place a check mark next to the option Display GTIN if you want the GTIN to appear underneath the barcode.

1. Price;
2. Price

Activate to show the price of the variation. Select if the price type Sales price or the price type RRP is to be displayed. Also select the sales price to be displayed.
Note: If the price type RRP is selected, the RRP of the variation is shown irrespective of the sales price selected.

Unit price

Activate to show the unit price of the variation. Select if the unit price for the price type Sales price or the unit price for the price type RRP is to be displayed. Also select the sales price to be displayed.
Note: If the price type RRP is selected, the RRP of the variation is shown irrespective of the sales price selected.
Note: If you want to display both Price and Unit price, make sure that the same price type and/or sales price is selected for both options.

Attributes

Place a check mark next to the option Hide attribute names if you only want the attribute value to be displayed. The attribute name will be hidden.

Storage location

Enter coordinates to display the variation’s suggested storage location on the label.
Go to Item » Edit item » Open item » Open variation » Tab: Warehouse and make sure you’ve specified a storage location in the field Suggested storage location. If no storage location was selected for a variation, then the default storage location will automatically be used as a placeholder instead.
Then click on the label symbol () further to the right to generate a label for the suggested storage location.

Stock;
Unit;
Currency;

Enter coordinates to display the item data on the label.

Item image

Enter the coordinates for positioning of the item image. Enter maximum values for the image height and width. If the image is larger than the entered values, the image will be resized. The proportions will remain the same so that the image is not distorted.
Select the position of the item image to use the image on labels. Position 0 is set by default. The item image positions are defined in the item’s Images tab. If no image is available for the position that was selected, then the first available image will be used, beginning with position 0.

Item free text field 1 to 4

Select a free text field to display its text on the label.

Free text fields 1 to 4

Set up additional free text fields. Enter the text into the field. The entered text will be displayed on the label.

Graphic

Enter coordinates for positioning the graphic on the label. Enter maximum values for the image height and width. If the graphic is larger than the entered values, the graphic will be resized. The proportions will remain the same so that the graphic is not distorted.
Upload graphics in the menu CMS » Webspace. Copy the graphic’s URL from the webspace and insert it into the URL field.

Order-related data

Order ID;
External order ID;
Country of delivery;
Number of items

Set up order-related parameters to display these parameters on the label.

Print test page

Depending on which printer you use, the printed labels may differ from the template settings even if all settings are correct. As such, print some test pages on normal paper. Adjust the positions until you have reached the desired result before using more expensive label paper.

4.2. Generating and printing labels

Do you want to generate the label for a specific variation or for all of the items that belong to a specific order? Do you want to generate the item label manually or automatically? There are many different ways to generate labels.

4.2.1. Generating a label for a specific storage location

Generating a label for a storage location:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the variation.

  4. Click on the Warehouse tab.

  5. Make sure you’ve selected a storage location in the field Suggested storage location.

  6. Click on the label symbol () further to the right.
    → The Generate labels window opens.

  7. Enter the number of labels to generate.

  8. Select a label template from the drop-down list.

  9. Click on Generate labels ().
    → A PDF file with the selected number of labels is generated.

Why do I only ever see the default storage location on my labels?

Have you saved a suggested storage location for the variation? Open the variation and click on the Warehouse tab. Make sure you’ve selected a storage location in the field Suggested storage location. If no storage location was selected for a variation, then the default storage location will automatically be used as a placeholder instead.

Did you click on the correct label symbol? Click on the label symbol () further to the right in the Warehouse tab. If you click on the label symbol in the item toolbar further up, then the default storage location will be displayed on your label. Remember that each variation can be stored in a different location. In other words, an item can have multiple storage locations. So if you generate a label for the entire item, then plentymarkets won’t know which storage location is intended. It will use the default storage location instead.

4.2.2. Generating a label for a specific variation

Generating a label for a variation:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the variation.

  4. Click on the label symbol () in the lower toolbar.
    → The Generate labels window opens.

  5. Enter the number of labels to generate.

  6. Select a label template from the drop-down list.

  7. Click on Generate labels ().
    → A PDF file with the selected number of labels is generated.

Generate labels for all variations of an item

Click on the label symbol () in the upper toolbar to generate labels for all of an item’s variations.

4.2.3. Generating labels for all the items in an order

Once you’ve finished creating a label template, a new option will appear. Use this option to generate labels for all of the items that belong to a specific order.

Generating labels for all the items in an order:

  1. Go to Setup » Item » Labels.

  2. Expand the template ().

  3. Enter the order ID.

  4. Click on Preview ().
    → A PDF file with the labels for the items of this order is generated.

4.2.4. Printing labels with the plentymarkets app

Do you use the plentymarkets app? Then you can use your mobile device to search for items and print labels.

4.2.5. Automatically printing labels while receiving goods

Do you want to automatically print labels while receiving goods? Then create a plentymarkets process and add the “item label” procedure to it.

To top