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Manually creating items

Once you’ve configured all of the preparatory settings in plentymarkets, you’ll be ready to start entering items into plentymarkets. This page shows you how to manually create an item.

But it’s also possible to import item and variation data with assistants or to send product data back and forth between your own plentymarkets system and other, external systems. For example, item data records can be:

1. Creating Default items

The categories you created allow you to organise your products. When creating a new Default item, the first variation of this item is created automatically. This variation is the main variation. It is linked permanently to the Default item. The main variation can not be created or deleted without creating or deleting the default item. Now create a new default item.

Creating Default items:

  1. Go to Item » Edit item.

  2. Click on New.
    → The New item tab opens.

  3. Select the type Default.

  4. Enter a name.

  5. Enter the content.

  6. Select a category.

  7. Optional: Carry out the additional settings. Pay attention to the information given in Table 1.

  8. Save the settings.
    → The Default item and its main variation are created.
    → The main variation of the item opens in a new tab. Note: New items and changes to item data are not available in the online store and exports immediately.
    Tip: Open a preview of the item:

    1. Click on the preview icon in the save bar of the item.
      → The Client (store) window is displayed.

    2. From the drop-down list Plugin set, select the plugin set in which you want to preview the item or variation.

    3. From the drop-down list Client (Store), select the client in which you want to preview the item or variation.
      Tip: These settings are preselected next time you click on the preview icon.

    4. Click on Execute.
      → A preview of the item is shown.

Alternatively, create a new Default item by clicking on the arrow next to a category in the Item » Categories menu. In the context menu, click on Create new item.

Displaying new Default items in the item overview

The new Default item is still inactive. In order to display recently created items in the item overview in the Item » Edit item menu, select the ALL option for the Active filter in the search area and click on Search. Learn how to activate your items and variations for the online store in the Setting the availability chapter.

Table 1. Creating Default items
Setting Explanation

Item data

Type

Select the item type Default.
Default = Creates an item with main variation.
Multipack = Creates a Multipack item.
Set = Creates a Set item. Set items can not currently be rendered in the online store. As such, creating set items is not recommended at this point in time.

ID

The item ID is a unique, consecutive number that is used to identify each item in plentymarkets. If you leave this field empty, plentymarkets automatically assigns the next available ID.

Manufacturer

Select the manufacturer. Learn how to create and link manufacturers in the Managing manufacturers chapter.

Name

Enter the item name. The item name is a mandatory entry. Learn how to change the item name in the Entering item texts chapter.

Flag

Select a flag. Items can be filtered using flags. Learn how to edit and link flags in the chapters Setting up flags and Adding flags to items.

Stock type

Select Stocked item (default setting), Production item, Colli or Special order item.
Colli = Select if the item is to be shipped in several packages. For additional packages, individual items with the stock type Colli must be created in plentymarkets, but these items should not be activated for the online store.

Variation data

Variation name

Enter a name for the main variation.

Variation no.

The variation number is assigned automatically based on the pattern saved in the Setup » Item » Settings menu. Variation numbers can be changed subsequently in the settings tab of a variation.

External variation ID

Enter the external variation ID for the main variation of the item. The external variation number is optional. It facilitates importing items and variations from external systems to plentymarkets. External variation IDs can be changed subsequently in the Settings tab of a variation.

Content

By default, a quantity of 1 and the unit Pieces are preselected. Make changes to the settings as needed. The content is a mandatory entry. Learn how to create and edit units in the Managing units chapter.

Attributes

Select attributes for the main variation. If attributes are selected for the main variation, these selected attributes will be available for all additional variations of the item. If a Default item is created without selecting attributes for the main variation, then it will be possible to select all of the attributes that are available in the system when you create variations later. Once you have created a variation with attributes, it will only be possible to create additional variations of the item with these attributes or without any attributes.

Sales prices

Link sales prices and enter values for the linked prices.

2. Editing Default items

A default item consists of global settings and data of the main variation. Additional variations can be created. Find out more about editing items and managing data that applies to all variations of the item in this chapter.

2.1. Personalising item details shown in item tabs

By default, the item ID is shown as the tab title of items. Instead of showing the item ID in the tab, you can display the name or the number of the item’s main variation. Proceed as described below to select different item data to be displayed in the tab title.

Personalising item details shown in item tabs:

  1. Go to Item » Edit item.

  2. Open an item.
    → The Settings tab of the main variation opens.

  3. Point your cursor over the item tab.

  4. Right-click your mouse.
    → A drop-down list opens.

  5. Click on Rename.
    → The Select tab title window opens.

  6. Select the item data to show as the tab title of the item. You can select to show the Item ID, the Variation name of the main variation or the Variation number of the main variation.

  7. Click on Rename.
    → The selected item data is shown as tab titles for all items.
    → If you select the setting Variation name of the main variation or Variation number of the main variation and this information is not saved for an item, the Item ID is shown instead.
    Tipp: The tab title of the item that currently is open only changes after you reload the item.

2.2. Editing item data

In the Global tab, you edit the Default item’s data and change the item’s settings. Global settings apply to all variations of the Default item. Here, you select the Default item’s condition and the manufacturer. Furthermore, you activate shipping profiles and store specials for the Default item.

Changes not visible immediately

New items and changes to item data are not available in the online store and exports immediately. Find out how to check the status of item data on the Checking status of item data page of the manual.

Editing item data:

  1. Go to Item » Edit item.

  2. Click on Edit item in the line of an item.
    → The item’s Global tab opens.

  3. Carry out the settings as desired. Pay attention to the information given in Table 2.

  4. Save the settings.
    Note: New items and changes to item data are not available in the online store and exports immediately.
    Tip: Open a preview of the item:

    1. Click on the preview icon in the save bar of the item.
      → The Client (store) window is displayed.

    2. From the drop-down list Plugin set, select the plugin set in which you want to preview the item or variation.

    3. From the drop-down list Client (Store), select the client in which you want to preview the item or variation.
      Tip: These settings are preselected next time you click on the preview icon.

    4. Click on Execute.
      → A preview of the item is shown.

Table 2. Changing the global settings of an item
Setting Explanation

Basic settings

Condition;
Condition for API

Select the item’s condition. New is set by default. The Condition for API setting is used for the market Amazon.

Stock type

Select Stocked item (default setting), Production item, Colli or Special order item.
Colli = Select if a Default item is to be shipped in several packages. For additional packages, individual Default items with the stock type Colli must be created in plentymarkets, but these items should not be activated for the online store.

Manufacturer

Select the manufacturer. Learn how to create and edit manufacturers in the Managing manufacturers chapter.

Manufacturing country

Select the country in which the Default item was manufactured.

Customs tariff number

Enter the customs tariff number. For further information, for example refer to the website EZT-Online (in German).

Revenue account

Enter the revenue account. For further information about revenue accounts, refer to the Accounting page of the manual.

Max. order quantity

Enter a value to limit the total quantity of all variations of the item that customers can order in one order.
0 = For each variation, the Max. order quantity that was saved in the variation’s Settings tab is applied.
Value greater 0 = Customers can order no more that this quantity of all variations of the item in one order. Decimal values are possible to allow orders by weight or length. This value takes priority over the maximum order quantity of the individual variations of the item.

Age rating

Select the age rating for the Default item. Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Promotional coupons/POS discount

Permitted = Customers can redeem promotional codes when they buy a variation of this item. POS users can apply discounts to the item in plentymarkets POS. Customer class discounts are applied automatically.
Not permitted = Customers cannot redeem promotional codes when they buy a variation of this item. POS users cannot apply any discounts to the item in plentymarkets POS. Customer class discounts are not applied.
Purchasable with coupon only = Customers can only buy the variations of this item if they enter the code of a promotional coupon.
For further information about promotional coupons, refer to the Coupons page of the manual.

Subscription

Select whether a subscription is available for the Default item. Subscriptions are set up in the scheduler. The scheduler is an individual module in plentymarkets that allows an item to be shipped in regular intervals. The scheduler menu will be visible in plentymarkets after booking the module. For further information about setting up subscriptions, refer to the Scheduled orders page of the manual.

Shipping package

Use a shipping package. Shipping packages have specific dimensions. If you enter the item’s dimensions in the Settings tab of a variation, the correct shipping package will be assigned automatically. For further information about setting up shipping packages, refer to the Shipping packages page of the manual.

Serial number

Use serial numbers to uniquely identify every single item sold. Serial numbers ensure traceability of items in case of errors or problems. Learn how to set up serial numbers in the Using serial numbers chapter.

Shipping profiles

Shipping profiles

Activate one, multiple or ALL shipping profiles. No shipping profile is selected by default. Activate at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. If an order contains items for which no shipping profile was activated, then the items will be given the default shipping profile of the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

Online store

Store special

Select a store special or select none. Items can be displayed as store specials in the online store. Learn how to set up store specials in the Displaying items as top items chapter of the manual.
Special offer = To display a list of special offers.
New item = To display a list of the latest items.
Top item = To display a list of the best selling items.

Item feedback

Enter a number between 1 and 5 or 1 and 10 for the initial item feedback. When using the item feedback function, the entered number will be displayed as the initial feedback of an item. Every time new feedback is submitted, an average value will be calculated automatically from these numbers. Go to Setup » Client » Settings » Feedback » Tab: Item to set the Maximum rating for feedbacks.

Item image

Item image

Click on the image to open the Images tab.

2.3. Linking manufacturers

Link manufacturers either when creating a Default item or in the existing Default item’s Global tab.

Linking manufacturers:

  1. Go to Item » Edit item.

  2. Click on Edit item in the line of a Default item.
    → The Default item’s Global tab opens.

  3. In the Basic settings area, select the manufacturer from the drop-down list.

  4. Save the settings.
    → The manufacturer is linked with the Default item.

2.4. Changing a Default item’s settings for markets

In the Multi-Channel tab, change the settings for the markets Amazon, eBay and Neckermann.at. Furthermore, link your categories to the categories of markets. The settings in this area are for the topic Multi-Channel and are described on the markets' pages.

Markets: Default items only

You can only offer Default items on markets. Set items can not be transferred to markets.

2.5. Entering item texts

Enter your item texts in the Texts tab. In addition to the preview text, you can also enter a description and additional text, for example technical data and keywords.

Entering item texts:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Click on the Texts tab.

  4. Select the language.

  5. Enter the item texts. Pay attention to the information given in Table 3.

  6. Save the settings.

Table 3. Entering item texts
Setting Explanation

Language

Select the language under Open language to enter the item texts in the selected language. The same language is automatically selected under Save language. In order to use the texts of one language in another language, select a different language under Save language.

Delete language texts

Delete the texts of the language selected under Open language. All text fields are emptied.

Name 1;
Name 2;
Name 3

Enter the item’s name.
Name 1 = Default name of the item displayed in the online store and, in case of Default items, used for markets.
Name 2; 3 = Alternative item name that can be used for example for markets.
The maximum length of the item name is 240 characters. The item name is also used for structuring the item URL.

Preview text

Enter the preview text. The preview text is a short text which can be displayed in item lists. The preview text can be entered in HTML format or as plain text.

Item text

Enter the item text. The item text is a detailed description displayed in the item layout in the online store.

Technical data

Enter the item’s technical data.

URL path

The item’s URL path in the online store. By default, the URL path consists of the categories and the item name. The path will be assigned automatically by plentymarkets when the item is created and will be displayed as part of the URL when the item is selected in the online store.

Meta description

Enter a description which is used when searching for the item with search engines (max. 350 characters).

Meta keywords

Enter keywords to improve search engine performance.

Item template

Select a template to alter the design of the detail view of an item. Learn how to create and link item templates in the Managing item templates chapter.

2.6. Searching and replacing item texts

In the Search & replace menu, you search for item texts in the database and replace the results with new texts.

Searching and replacing item texts:

  1. Go to Item » Search & replace.

  2. Select the database field.

  3. Enter the text into the search field. The field is case-sensitive.

  4. Enter the new text into Replace by field.

  5. Click on Search.
    → The number of relevant items is displayed.

  6. Click on Replace all.
    → All texts are replaced by the new texts.

2.7. Activate free text fields

Add free text fields to the detailed view of a Default item. Customers can then enter values into the free text fields, such as an additional request or dimensions. First, define the free text fields.

Defining free text fields:

  1. Go to Setup » Item » Free text fields.

  2. Enter a field name.

  3. Select the data type. Pay attention to the information given in Table 4.

  4. Enter the number of characters.

  5. Save the settings.

Table 4. Defining free text fields
Setting Explanation

Field name

Enter a name for free text field. The field name must not contain special characters. If the field name of a free text field is changed, its content will not be deleted automatically. The field’s content must be changed manually or with the help of a CSV file.

Data type

Select the data type.
Small number = For numerical values between 0 and ± 127.
Number = For numerical values between 0 and ± 2147483647.
Character string = For alphanumerical values with a maximum length of 142 characters.
Text = For text entries with a maximum length of 65535 characters.
Checkbox = GUI element for activating and deactivating functions.

Character length

Enter the maximum number of characters. The character length is especially important for character strings. With a greater character length, the search for values in this data field will be slower. You should not simply enter the maximum available character length, but rather a realistic length. This will help you save database resources.

After defining free text fields, activate them in the Fields tab of a Default item.

Activating free text fields:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Click on the Fields tab.

  4. Enter the values into the required free text fields.

  5. Save the settings.

2.8. Activating characteristics

Characteristics are features of an item that are activated in the Characteristics tab. Link any number of characteristics with a Default item. Customers can search for characteristics in the online store by using the linked characteristics.

Linking a characteristic to a Default item:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Click on the Characteristics tab.

  4. Activate properties in the Activate further characteristics area.

  5. Save the settings.
    → The characteristics are displayed in the Characteristics area.

  6. Optional: Carry out the additional settings. Pay attention to the information given in Table 5.

  7. Save the settings.

2.9. Uploading item images

Upload your item images in the item’s Images tab. The file formats PNG, JPG, GIF and SVG are supported for images.

Valid characters for file names

The following characters are supported for image file names:

  • Letters (a-z, A-Z) excluding umlauts

  • Numbers (0-9)

  • Underscores (_)

  • Hyphens (-)

Spaces and special characters are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-).

Drag and drop new images into the Insert a new image area or upload images as described below.

Uploading an item image:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Click on the Images tab.

  4. Click on Select files.

  5. Select the file that you would like to upload.

  6. Click on Open.
    → The file is uploaded and displayed in the overview.

  7. Carry out the optional settings as desired. Pay attention to the information given in Table 6.

  8. Save the settings.
    → The image is uploaded and can be linked with the item’s variations.

Table 6. Uploading an item image
Setting Explanation

Position

Enter the image’s position number. The position is used for sorting images in the online store.

Availability

Option can only be selected for Default items. Activate markets to enable the image export to and the visibility for markets.

Market attribute link

Select an attribute value to link the item image to the attribute value for markets. The image will only be transferred to markets for variations with this attribute value.
Note: Option is only shown if the image is linked with at least one variation.

Alternative text;
Name

Optional: The entries for alternative text and name are optional. Entries in both fields help search engines index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Size

Displays the image size in pixels and kilo bytes.

Item image size

Every time an item image is uploaded, plentymarkets creates the following versions:

  • High-resolution item image

  • Medium-sized item image

  • Item attribute image

  • Two preview images

Since plentymarkets does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size.

Use an FTP server to upload several images at the same time. For further information, refer to Uploading item images via FTP server.

2.10. Activating cross-selling

In the Cross-selling tab, create relations between a Default item and any number of similar items of your product range. Learn how to set up cross-selling in the Setting up cross-selling chapter.

2.11. Making files available to be downloaded

Files uploaded to the Media tab cannot be used in the Ceres online store.

In the Media tab, you can upload files for your items. Files, e.g. product information or data sheets, can be made available in the My account area or in the detailed view of an item in the online store. Files that are uploaded in the Media tab must meet the following requirements:

  • Old online store Callisto

  • Permitted file formats: PDF, EXCEL, X_EXCEL, DOC, DOCX, MSWORD, RTF, TEXT, RICHTEXT, ZIP, HTML, SWF

  • Maximum file size: 10 MB per file

  • Maximum number of files: 10 files per item (of which a maximum of 1 file in SWF format)

2.11.1. Uploading files

Proceed as described below to upload files in the Media tab. Then decide where the files should be available.

Uploading a file:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Click on the Media tab.

  4. Click on Select files.

  5. Select the file that you would like to upload.

  6. Click on Open.
    Or: Drag and drop new files into the Insert a new document area.
    → The file is uploaded and displayed in the overview.

  7. Carry out the settings. Pay attention to the explanations given in Table 7.

  8. Save the settings.

Table 7. Uploading a file
Setting Explanation

Title

Edit the title, if needed.

Size

The file size is displayed here.

Email

This setting does not serve any function.

My account

Activate to make the file available for download in the My Account area.

CMS

Activate to make the file available in the old online store Callisto.

2.11.2. Inserting a download link into the online store

Use the template function GetDocumentLinks() of the Callisto design to add download links to the files saved in the Media tab to the old online store Callisto. These links give customers access to the files that were saved in the Media tab. This template function can be used in all templates in the ItemView folder. The function returns a list of links that customers can use to download the saved documents.

Inserting the template function:

  1. Go to CMS » Web design.

  2. Open a template in the Layout » ItemView folder.

  3. Insert the code example into the template.

  4. Save the settings.
    → A list of download links is displayed at the respective position in the online store.

{%
    for ($_link in GetDocumentLinks())
    {
        print($_link."<br/>");
    }
%}
Tip: Limit the list of download links to specific data types

Limit the list of download links to specific data types by specifying a file ending. The template function GetDocumentLinks(".pdf"), for example, displays only the download links to saved PDF files.

2.12. Displaying item statistics

In the Statistics tab, you can create different statistics for the Default item. For example, statistics are available that let you analyse the Default item’s revenue according to various criteria. For further information, refer to the Managing statistics page of the manual.

2.13. Adding flags to Default items

Add up to two flags to a Default item. Learn how to rename flags in the Setting up flags chapter.

Adding a flag to a Default item:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Click on the greyed out button in the toolbar on the right.
    → A drop-down list opens.

  4. Select a flag from the drop-down list.

  5. Save the settings.

3. Editing multiple items

Edit multiple items with the Item group function or the Batch processing function in the Item menu. The group function edits previously selected items. The batch processing function edits previously filtered items.

Which method should you use?

It will be faster to use the group function or batch processing depending on the number and type of items you want to edit. Use batch processing with the Manufacturer filter if you only want to edit the items of a certain manufacturer. This way, you can edit all of the items for one manufacturer without having to select every single item. Use the group function if the items you wish to edit cannot be grouped with a certain filter.

Carrying out the item group function:

  1. Go to Item » Edit item.

  2. Select the items that you want to edit.

  3. Click on Item group function.
    → The Item group function window opens.

  4. Carry out the settings. Pay attention to the information given in Table 8.

  5. Click on Execute to carry out the item settings.

Table 8. Editing items with the Group function or Batch processing
Setting Explanation

Multi-Channel

Multi-Channel

The settings in this area are for the topic Multi-Channel and are described on the markets' pages.

Characteristics

Create link

Activate or deactivate the characteristic link. The characteristic link can also be activated for Cross-selling.

Procedures

Delete item

Activate to delete items with all their variations.

Delete item images

Activate to delete all item images of the selected items.

Delete second item image

Activate to delete the second item image of the selected items.

Create listing

Activate to create listings for the selected items.

Shipping

Delete old shipping profiles

Activate to delete old shipping profiles.

Customs tariff number

Activate and enter a number. This number will be saved in the selected items.

Manufacturing country

Activate and select the country in which the items were manufactured.

Shipping configuration

Activate one, multiple or ALL shipping profiles. Previously activated profiles can be deleted with the Delete old shipping profiles setting.

Condition

Activate and select the item’s condition.

Global

Serial number

Activate and select Yes to use serial numbers for uniquely identifying every item sold.

Item template

Activate and select the item template.

Manufacturer

Activate and select the manufacturer.

Flag 1;
Flag 2

Activate and select the flag.

Revenue account

Activate and enter the revenue account.

Free text fields

Free text field

Activate and enter a value. This value will be saved in the selected items.

Carrying out batch processing:

  1. Go to Item » Batch processing.

  2. Select the filters based on Table 9.

  3. Carry out the settings. Pay attention to the information given in Table 8.

  4. Click on Apply to apply the settings to the items.

Table 9. Filter options for batch processing
Setting Explanation

Item ID

Select the operator and enter one or more item IDs to search for items with this ID. Use commas to separate multiple item IDs.

Flag 1;
Flag 2

Select a flag to only edit items that have this flag.

Manufacturers

Select a manufacturer or ALL to only edit items of the selected manufacturer.

Condition

Select the condition to only edit items that have this condition.

Without category

Activate to only edit items that are not linked with a category. In previous plentymarkets versions, it was possible to create items without linking a category.

Categories

Select the category to only edit items with this category.

4. Creating variations

A main variation is always created when a new Default item is created. The main variation is linked permanently to the Default item. It cannot be deleted. Information saved for the main variation, such as sales prices and availability, is passed on to item variations. However, you can change the settings of every variation individually. First, learn how to create variations.

Creating variations:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Open the Variations tab.

  4. Click on New.
    → The Create new variations window opens.

  5. Enter the content.

  6. Select one or multiple attributes.
    → The number of combinations is displayed in the bottom right corner. This number of variations will be created.

  7. Click on Create variations.
    → The variations is created and displayed in the variation overview.
    Note: New variations and changes to variation data are not available in the online store and exports immediately.
    Tip: Open a preview of the variation:

    1. Click on the preview icon in the save bar of the variation.
      → The Client (store) window is displayed.

    2. From the drop-down list Plugin set, select the plugin set in which you want to preview the item or variation.

    3. From the drop-down list Client (Store), select the client in which you want to preview the item or variation.
      Tip: These settings are preselected next time you click on the preview icon.

    4. Click on Execute.
      → A preview of the variation is shown.

Selecting attributes for variations

If you select attributes for the main variation, the selected attributes will be available for all additional variations of the item. If you create an item without selecting attributes for the main variation, then it will be possible to select all of the attributes that are available in the system when you create variations later. Once you have created a variation with attributes, it will only be possible to create additional variations of the item with these attributes or without any attributes.

If you delete all variations of an item where the main variation has no attributes, then it will be possible to select all of the attributes that are available in the system when creating new variations. Therefore, you only have to delete the variations of an item without deleting the item itself, in order to make new attributes available for this item. Once you have created variations for an item, attributes can no longer be deleted or added. To delete or add attributes, all variations with attributes must be deleted from the item.

5. Editing variations

Find out how to save and edit variation data.

5.1. Personalising variation details shown in variation tabs

By default, the variation ID is shown as the tab title of variations. Alternatively, you can display the variation name or the variation number. Proceed as described below to select different variation data to be displayed in the tab title.

Personalising variation details shown in variation tabs:

  1. Go to Item » Edit item.

  2. Open an item.
    → The Settings tab of the main variation opens.

  3. Point your cursor over the variation tab.

  4. Right-click your mouse.
    → A drop-down list opens.
    Tip: If the drop-down list is not shown, switch to the tab of the main variation.

  5. Click on Rename.
    → The Select tab title window opens.

  6. Select the variation data to show as the tab title of variations. You can select to show the Variation ID, the Variation name or the Variation number.

  7. Click on Rename.
    → The selected variation data is shown as tab titles for all variations.
    → If you select the setting Variation name or Variation number and this information is not saved for a variation, the Variation ID is shown instead.
    Tip: The tab title of the variation that currently is open only changes after you reload the item.

5.2. Carrying out basic settings for the main variation

Edit variation data in the main variation and pass the modified information on to every variation. By deactivating the inheritance, you can edit every variation individually.

Changes not visible immediately

New variations and changes to variation data are not available in the online store and exports immediately. Find out how to check the status of variation data on the Checking status of item data page of the manual.

Carrying out basic settings for the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Carry out the settings in the Basic settings area. Pay attention to the information given in Table 10.

  4. Save the settings.
    Note: New variations and changes to variation data are not available in the online store and exports immediately.
    Tip: Open a preview of the variation:

    1. Click on the preview icon in the save bar of the variation.
      → The Client (store) window is displayed.

    2. From the drop-down list Plugin set, select the plugin set in which you want to preview the item or variation.

    3. From the drop-down list Client (Store), select the client in which you want to preview the item or variation.
      Tip: These settings are preselected next time you click on the preview icon.

    4. Click on Execute.
      → A preview of the variation is shown.

Table 10. Carrying out basic settings for the main variation
Setting Explanation

Variation name

Enter a name for the main variation.

Variation number

The variation number is assigned automatically based on the pattern saved in the Setup » Item » Settings menu. Variation numbers can be changed subsequently in the settings tab of a variation.

External variation ID

Enter the external variation ID. The external variation number is optional. It facilitates importing items and variations from external systems to plentymarkets.

Model

Enter the model of the main variation. The model is passed on to every variation.

Position

Enter the position number for the variation. Variations are sorted in ascending order by position.
Note: If No is selected for the setting Automatically sort by monthly sales in the Setup » Client » Select client » Item layouts » Settings menu, manually entered position numbers will be overwritten automatically.

5.3. Setting the availability

You are legally required to provide information in your online store about how long it takes to deliver all items that you offer. There are ten availability options in plentymarkets.

5.3.1. Setting the availability options

Set the availability in the tab of a variation. Enter the texts for availability options in the plentymarkets back end. You can also replace the default availability icons with your own icons.

Setting the availability options:

  1. Go to Setup » Item » Availability.

  2. Carry out the settings. Pay attention to the information given in Table 11.

  3. Save the settings.

Table 11. Setting the availability options
Setting Explanation

Back end icon

The default availability icons of the system are displayed here. These icons are set by default and can be replaced with individual icons.

Name

Enter a name or description for the delivery period.

Language

Select the language from the drop-down list. The system language that was set when the system was first created is selected by default.

Average delivery period

Enter the average delivery time in days. These values are analysed by search engines. Enter realistic values for the average delivery period. Customers will interpret this information as a guarantee. In addition, it can be relevant to competition law.

Upload store icon

Upload an individual availability icon. The icon is displayed in the online store instead of the back end icon.
Available file formats: PNG, JPG and GIF. Ideal image size: 16 x 16 pixels.

Delete store icon

Delete the individual availability icon. After deleting this icon, the back end icon is displayed in the online store.

5.3.2. Old online store: Displaying the availability in Callisto

By default, the availability in the design Callisto is displayed in the online store using the ItemViewSingleItem template. Use the template variables $AvailabilityString and $AvailabilityIcon to display the availability text and icon in the online store. By default, these template variables are included in the template ItemViewSingleItem of the plentymarkets default design.

Availability is not displayed correctly in the online store

If you use your own store icons for the availability, upload files for all availability options. Otherwise, an empty frame will be displayed in the design when the icon is missing.
If the availability is not displayed correctly in the online store after changes were made, then delete the browser cache and reload the page.

5.3.3. Deactivating availability options in the online store

By default, all availability options are activated and visible in the online store. Only products with an active availability option can be ordered in the online store. If you want to exclude products with a specific availability from your online store, deactivate this availability option. Products with a deactivated availability option are still available for markets. Proceed as described below to activate the availability options for your default online store. Activate the availability options for other clients (stores) in the same way.

Activating availability options for the online store:

  1. Go to Setup » Client » Select client » Item layouts » Availability.

  2. Press and hold Ctrl or Cmd and select the availability options.

  3. Save the settings.
    → The selected availability options are activated for the online store of this client (store).

If a variation’s availability was not activated as described, then the variation can not be ordered in the online store. The visibility of the variation in the online store depends on the type of verification selected for the attribute availability in the Setup » Client » Select client » Item layouts » Settings.

  • If the option Attribute availability is set to Server check, the variation is visible and can be selected. The availability will not be checked until the last attribute has been selected in the order process.

  • If you select the setting Client check, the variation either is not shown in the online store or it is greyed out.

5.3.4. Setting a variation’s availability

Set the availability and store visibility of a variation in the Settings tab of the variation.

Setting the main variation’s availability:

  1. Go to Item » Edit item.

  2. Open the item.
    → The Settings tab of the main variation opens.

  3. Pay attention to the information given in Table 12 and carry out the settings in the Availability area.

  4. Save the settings.

Table 12. Setting the main variation’s availability
Setting Explanation

Active

Activate the variation to offer the variation in the online store or, in the case of Default items, on markets. Variations will only be displayed in the online store when the variations are active. When searching for items using the default settings, inactive variations will not be shown. Select No in the Active filter to search for inactive variations.

Availability

Select the availability. 10 availability levels are available.
Note: The availability is a static setting. That means that the availability level selected does not change irrespective of actual stock levels. The setting is relevant only if stock availability is not set automatically.

Show in online store:
Available if net stock is positive;
Not available if net stock is 0 or negative

Activate to make the variation available if the net stock is positive and unavailable if the net stock is 0 or negative. Both functions complement each other and work in combination with the To net stock option under Limitation. plentymarkets automatically controls the item’s availability in the online store. Variations do not have to be made invisible if no net stock is available.

Client:
Automatically visible if net stock is positive;
Automatically invisible if net stock is 0 or negative

Activate to automatically make the variation visible in the online store if the net stock is positive and invisible if the net stock is 0 or negative. Both functions complement each other and are only applied if the Limitation option is set to To net stock. When the options are activated and no net stock is available for the variation, the variation is not visible in the online store. Even the direct URL to the variation does not work.

Item list
(automation currently only works for Calisto, implementation in Ceres to follow)

Always invisible (previously Invisible: in item list) = Activate to make the variations invisible in the item list of the online store. When the option is activated, the variation can only be opened using the direct URL to the variation. The variation is not shown in the categories, search results or item lists, i.e. store specials, cross-selling and last seen items.
Automatically visible if net stock is positive;
Invisible automatically if net stock is 0 or negative = Activate to automatically make the variation visible in the item list if the net stock is positive and invisible if the net stock is 0 or negative. Both functions complement each other and are only applied if the Limitation option is set to To net stock. When the options are activated and no net stock is available for the variation, the variation can only be opened using the direct URL to the variation. The variation is not shown in the categories, search results or item lists, i.e. store specials, cross-selling and last seen items.
Note: The options Client: Automatically visible if net stock is positive and Client: Invisible automatically if net stock is 0 or negative takes priority. When those options are activated and no net stock is available for the variation, the variation is also not visible in the online store. Even the direct URL to the variation does not work. As such, we recommend that you do not combine these settings and manage the visibility using either the store visibility or the item list visibility.

In supply

Displays the estimated delivery date of ordered variations. For further information about reorders refer to Managing reorders.

Limitation

Select None, To net stock or Do not administer stock for this variation.
None = No limitation to the stock is set. The variation’s availability is not checked automatically.
To net stock = Stock is limited to the net stock. The variation’s availability is checked automatically.
Do not administer stock for this variation = If this setting is selected, then the tabs Correction, Stock, Supply and Item movement will be hidden in the Stock tab of a variation.

Max. order quantity

Enter the maximum order quantity that is permitted per order. Decimal values are possible to allow orders by weight or length. The value 0 is set by default. With the value 0, the maximum order quantity is unlimited. You can use the maximum order quantity in combination with advance orders, for example to prevent other sellers from completely buying out the variation at a reduced price.

Min. order quantity

Enter the minimum order quantity. Decimal values are possible to allow orders by weight or length.

Interval order qty.

Enter which quantity intervals the variation can be ordered in. Decimal values are possible to allow orders by weight or length.

Release date

Date on which the variation becomes available. The variation can be visible in the online store before this date, e.g. for preorders. Respect the date format (DD.MM.YYYY) when entering the date manually.
For further information about advance orders, refer to the Advance orders page of the manual.

Available until

Use the calendar to select the last date that the variation should be available. Respect the date format (DD.MM.YYYY) when entering the date manually.

5.3.5. Setting the availability for clients

In the variation’s Availability tab, you select the clients (stores) in which you want to offer the variation for sale.

Making main variation available for a client:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the main variation.

  4. Click on the Availability tab.

  5. Select the clients in the Client (store) section.

  6. Save the settings.
    → The variation is available in the selected clients.

Availability/visibility for variations without net stock

Whether or not a variation without positive net stock is visible/available for the selected clients depends on the settings for net stock dependency in the Availability section of the Settings tab.
If the option Not available if net stock is 0 or negative or Not visible if net stock is 0 or negative is activated and no net stock is available for the variation, the client selection is greyed out. Click on the lock icon to activate the client selection even if net stock is negative. If you activate the selection and select a client, the settings for availability and/or visibility for negative net stock will be overwritten and the variation will be available in the selected clients. This settings remains valid until new stock is booked for the variation. Once net stock for the variation becomes positive, the availability and visibility settings if net stock is 0 or negative take effect again.

5.3.6. Setting the availability for markets

In the Availability tab, you activate markets and make changes to the SKU settings.

5.4. Linking sales prices

Link sales prices with the main variation of a Default item to save prices. You can enter prices or calculate them based on a price calculation. If inheritance is active, the combinations of sales price and price of the main variation are passed from the main variation to the variations of the item.

Linking a sales price with the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Select a sales price from the drop-down list.

  4. Select whether the price is net or gross.

  5. Click on Add.
    → The sales price is added and displayed in the list.

  6. Enter a value into the Price field.

  7. Save the settings.

Linking a sales price with price calculation with the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Select a sales price from the drop-down list.

  4. Select whether the price is net or gross.

  5. Select a price calculation from the drop-down list.

  6. Save the variation.
    → The sales price is linked and a price is calculated.
    Tip: Reload the tab of the variation to update the price shown.

If you want to maintain individual prices for your variations, deactivate the inheritance in the variation’s tab and add a sales price. Click on Delete in the line of a sales price of the main variation or variation to delete the price.

5.5. Linking barcodes

Barcodes such as GTIN, ISBN, UPC and QR are used to identify items in plentymarkets. Link Barcodes with your item variations.

Linking a barcode with the main variation:

  1. Go to Item » Edit item.

  2. Open the item.
    → The Settings tab of the main variation opens.

  3. In the Barcodes area, select a barcode from the drop-down list.

  4. Click on Add.
    → The barcode is added and displayed in the list.

  5. Enter the code into the Code field.
    Or: Click on Generate GTIN to insert a code from the number range.

  6. Save the settings.

5.6. Linking ASIN and ePID

ASIN (Amazon Standard Identification Number) is product identification that is provided by Amazon. An ePID (eBay Product ID) is a product identification that is provided by eBay. The ASIN contains 10 characters and/or numbers. For books, the ASIN matches the ISBN. The ASIN can be found on Amazon’s product page. The ePID is provided by eBay. Link ASIN and ePID with your variations.

Linking ASIN or ePID with the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Click on Add in the ASIN/ePID area.
    → A new entry is added and displayed in the list.

  4. Select the country platform from the drop-down list.

  5. Select ASIN or ePID from the drop-down list.

  6. Enter the ASIN or ePID into the field.

  7. Save the settings.

5.7. Specifying item dimensions

In the Dimensions area, you specify the length, width and height of a Default item. You also define content and weight values.

Specifying the dimensions of the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Pay attention to the information given in Table 13 and carry out the settings in the Dimensions area.

  4. Save the settings.

Table 13. Specifying the dimensions of the main variation
Setting Explanation

Content

Enter the content and select the unit from the drop-down list.

L x W x H

Enter the variation’s dimensions in millimetres.

Gross weight

Enter the variation’s gross weight in grams or kilograms. This weight includes the packaging for variations that are packaged separately. The value entered here is used for calculating shipping packages and weight-based shipping costs.
The gross weight can automatically be calculated for item bundles based on the bundle components.

Net weight

Enter the variation’s weight without packaging in grams or kilograms.
The net weight can automatically be calculated for item bundles based on the bundle components.

Units contained

Units contained describes several sales units combined in one package. Default setting: 1.
Note: This value is currently not considered for calculations.
Calculation of the unit prices, for example per kilogram, is carried out on the basis of the entry for weight in the section content as well as the selected option for unit in connection with the price. The value you enter for the Units contained option will have no impact on the calculation of the unit price.

Show unit price

Select if the variation’s unit price is to be shown in the online store.
Activated = The variation’s unit price is shown in the online store if the necessary logic is implemented in the design.
Not activated = The variation’s unit price is not shown in the online store.
Tipp: The unit price is the price based on a standard amount, for example per kg or litre. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area.

5.8. Specifying costs

In the Costs area, you specify the VAT rate and the variation’s purchase price. You also enter additional costs such as costs for transportation and storage. These entries are used for calculating your sales prices.

Specifying the costs of the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Pay attention to the information given in Table 14 and carry out the settings in the Costs area.

  4. Save the settings.

Table 14. Specifying the costs of the main variation
Setting Explanation

Acquisition price

Display the gross or net acquisition price. The acquisition price results from the procurement calculation. It is calculated based on the price requested by the supplier minus discounts and bonuses Plus procurement costs for transportation, insurance and packaging.

VAT

Select the VAT rate for the main variation.

Net purchase price

The net purchase price. The purchase price is calculated or managed manually depending on the settings saved in the Setup » Stock » Stock » Incoming items menu.
The net purchase price is used e.g. in price calculations.
The net purchase price can automatically be calculated for item bundles based on the bundle components.

Mov. av. purchase price (net)

The net moving average purchase price. The net moving average purchase price is recalculated every time stock is booked in. The calculation takes into account the purchase prices of all stock of a variation currently in stock.
Note: During calculation, only items incoming to those warehouses activated for the moving average purchase price are taken into account. Go to Setup » Stock » Stock » Incoming items to activate the warehouses. If no warehouse is active, then no moving average purchase price is calculated.
The net moving average purchase price can automatically be calculated for item bundles based on the bundle components.

Net transport

Enter the net transportation costs for the variation. This value is used for price calculations and for calculating the acquisition price.

Net storage costs

Enter the net storage costs for the variation.

Customs

Enter a value in percent for customs.

Operating costs

Enter a value in percent for operating costs.

5.9. Specifying shipping data

In addition to global shipping information which you activate in the Global tab, you specify further data, such as warehouses and surcharges, in the Shipping area of the variation.

Specifying the shipping data of the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Pay attention to the information given in Table 15 and carry out the settings in the Shipping area.

  4. Save the settings.

Table 15. Entering the shipping data of the main variation
Setting Explanation

Order picking

Select Single order picking possible, Single order picking not possible or Exclude from pick list to define the order picking type. If you do not want to define the order picking type, select the empty option.

Main warehouse

Select the variation’s main warehouse.

Pallet type

Select the pallet type.

Packing units

Select the number of packing units and the type of packaging if the item consists of multiple packages.
Select 0 if an item is always to be sent as one package. This setting also applies to various items. This setting also applies to various items. This means that all items of an order that have the value 0 will be packed into one package.

Extra charge 1;
Extra charge 2

Enter a value for calculating an extra shipping charge for the 1. and 2. item. For further information, refer to Creating a shipping profile.

5.10. Linking additional categories

In the Categories tab, you can link additional categories with your variations. The variations will be displayed in all selected categories in the online store. Furthermore, activate the default category of the variation in the area Default categories. With the default category, you set the category path in the breadcrumb bar in the online store. If a variation is displayed in multiple categories, the category path of the default category will always appear in the breadcrumb bar.

Linking additional categories:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the variation.

  4. Click on the Categories tab.

  5. Click on Link category.
    → The Link category window opens.

  6. Select a category or subcategory.

  7. Click on Link category.
    → The category link is created and displayed in the Linked categories area.

Category links of the main variation are passed on to variations. You can change the category links for each variation individually. Click on Deactivate Inheritance in the Categories tab of a variation and change the settings.

Setting the default category:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Open the variation.

  4. Click on the Categories tab.

  5. Use the drop-down list to select the appropriate default category for the client.

  6. Save the settings.
    → The default category is set.

5.11. Linking properties and texts

Properties are centrally managed in the Setup » Settings » Properties » Configuration menu and can be linked to variations of Default items. Properties of the Item area are linked to variations in two different tabs of a variation:

  • Variation properties of the types Integer, Float, Selection, Date and File are activated in the Properties tab of a variation.

  • Variation properties of the types Short text and Text are linked in the Texts tab of the variation.

Inheritance of links and values

By default, inheritance of variation properties and variation texts is active. All combinations of properties and values that are saved for the main variation in the Properties and Texts tabs are inherited to those variations of the item for which inheritance is not deactivated. If you want to save individual properties for the variations of an item, deactivate the inheritance in the variation’s tab and link properties.

5.11.1. Linking a variation property and saving a value

Proceed as described below to link a property of the types Integer, Float, Selection, Date or File to a main variation and save a value for that property.

Linking a variation property with a main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Open the Properties tab.
    → Any variation properties already linked to the variation are shown.

  4. Click on the Properties field.
    → A drop-down list of available variation properties opens.

  5. Activate the variation property.
    Tip: You can link several or all variation properties to the variation at once.

  6. Click on Add.
    → The variation properties are displayed in the Properties area.

  7. Enter a value for the property. Pay attention to the information given in Table 5.

  8. Save the settings.

5.11.2. Linking a text and saving a value

Proceed as described below to link a property of the types Short text or Text to a main variation and save a value for that property.

Linking text with a main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Click on the Texts tab.
    → Any texts already linked to the variation are shown.

  4. Click on the Properties field.
    → A drop-down list of available variation properties opens.

  5. Activate the variation property.
    Tip: You can link several or all variation properties to the variation at once.

  6. Click on Add.
    → The variation properties are displayed in the Texts area.
    → The default language is displayed for editing by default.

  7. Enter a value. Pay attention to the information given in Table 17.

  8. Save the settings.

  9. Enter the text in additional languages (optional).
    Tip: Click on Multilingualism to open a bilingual editing window.

  10. Save the settings.

5.11.3. Deleting link and value

To delete a property link, go to the Properties or Texts tab of the variation and click on Delete in the row of the property. The following inheritance logic applies when you delete a property link:

  • If you delete the property link of a main variation, the link and value are deleted for all variations of the item that inherit the properties of the main variation.

  • If you delete the property link of a variation for which inheritance is active, inheritance is deactivated and the remaining properties are saved for this variation.
    Note: The properties and values of Properties tab and the Texts tab are inherited together. You can inherit either all or none of the values.

5.12. Adding suppliers to a variation

In the Supplier tab of a variation, you select suppliers for the product and enter supplier information, i.e. delivery time and minimum purchase. For further information, refer to the Stock management page of the manual.

Adding a supplier to the main variation:

  1. Go to Item » Edit item.

  2. Open the Default item.
    → The Settings tab of the main variation opens.

  3. Open the Supplier tab of the variation.

  4. Select a supplier from the drop-down list.

  5. Click on Add.
    → The supplier is added and displayed in the list.

  6. Enter the supplier information. Pay attention to the information given in Table 18.

  7. Save the settings.

Table 18. Specifying the shipping data of the main variation
Setting Explanation

Supplier item No.

Enter the supplier’s item number in order to explicitly identify the variation.

Purchase price

Enter the price at which you purchased the item from your supplier.

Minimum purchase

Enter the minimum quantity of the variation that have to be ordered from the supplier. Value is also used as a quantity suggestion when creating a reorder.

Delivery time in days

Enter the delivery time in days.

Last price query

Enter the date that you made the last price query to your supplier. This helps to plan price negotiations.

Discount

Enter the discount in percent if the supplier offers a discount on the variation.

Discountable

Activate the entered supplier’s discount.

Packaging unit

Enter the packaging unit of the supplier if it differs from the packaging unit settings in plentymarkets.

5.13. Adding warehouses for the variation

In the Warehouse tab of a variation, you select warehouses for the product and enter warehouse information, i.e. reorder level and maximum stock. For further information, refer to the Stock management page of the manual.

5.14. Managing the variation’s stock

In the Stock tab, you manage your stock, book incoming items, make stock corrections and view supplies as well as item movements. For further information, refer to the Stock management page of the manual.

5.15. Using item bundles

Item bundles consist of several Default items. The bundle price may be lower than the sum of the individual prices. Learn how to set up item bundles in the Setting up item bundles chapter.

5.16. Linking item images with variations

Image settings are managed in the item’s Images tab. You can assign the images displayed in this tab to its variations by linking them with the item’s variations. You can link images with variations in two different ways:

  • In the Images tab of the item, you link images with more than one variation of the item.

  • In the Images tab of the variation, you link images with the variation you are currently viewing.

Both procedures are described below.

5.16.1. Linking images with more than one variation

In the Images tab of the item, you link images with one or more variations of the item. To do so, proceed as described below.

Linking item images with more than one variation:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the Images tab.
    → A preview of all images saved for the item is displayed.

  4. Place a check mark on the left for those images that you want to link.

  5. Click on Variation link.
    → The Link variations window is displayed.

  6. Optional: Filter the variations using the filter to the left.

  7. Select the variations that you want to link with the selected images.

  8. Click on Link.
    → The images are linked with the selected variations.

Proceed as described below to unlink images from more than one variation.

Unlinking images from more than one variation:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the Images tab.
    → A preview of all images saved for the item is displayed.

  4. Below the image for which you want to unlink variations, klick on the plus sign next to Variation link.
    → A list of the variations linked with this image is displayed.

  5. Select the variations for which you want to remove the link to this image.

  6. Click on Unlink.
    → The links to the variations are removed.

5.16.2. Linking item images with the variation you are currently viewing

In the Images tab of the variation, you link images saved for the item with the variation you are currently viewing. To do so, proceed as described below.

Linking item images with the variation you are currently viewing:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the variation.

  4. Open the Images tab.
    → A preview of all images saved for the item is displayed. Images that are linked with the variation are shown with a green border. Images that are not linked with the variation are greyed out.

  5. Point your cursor over the image you want to link.

  6. Click on Link.
    → The image is linked with this variation.

Proceed as described below to unlink images from the variation you are currently viewing.

Unlinking images from the variation you are currently viewing:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the variation.

  4. Open the Images tab.
    → A preview of all images saved for the item is displayed. Images that are linked with the variation are shown with a green border. Images that are not linked with the variation are greyed out.

  5. Point your cursor over the image you want to unlink.

  6. Click on Unlink.
    → The link with the variation is removed.

5.17. Linking a tag to a variation

If you made your tags available for the Item menu, you can link an unlimited number of tags to variations. Tags that you link to the main variation are passed on to the variations of the item. To save other tags for a variation, deactivate inheritance and save different tags.

Inheriting tags

If you remove all tags from a variation, inheritance is not activated. This behaviour differs from other inheritance settings in the system. Instead, the variation is saved without any tags.

Adding a tag:

  1. Go to Item » Edit item.

  2. Open the variation.
    → The Settings tab of the variation opens.

  3. Optional: If inheritance is activated, click Deactivate inheritance.

  4. Click on the text field in the tags area to the right.

  5. Enter the tag name.
    Tip: Enter the first letter of the tag and then use the auto completion feature.
    Or: Select the tag from the list.

  6. Save the variation.
    → The tag is linked to the variation.
    → The variation can be found in the item overview by applying the tag filter.

5.18. Saving variation notes

In the Notes tab, you can save notes about a variation. Notes are only visible in your plentymarkets back end. As such, notes will not be displayed in the online store.

Saving a note:

  1. Go to Item » Edit item.

  2. Search for the item or variation by using the filter settings.

  3. Open the variation.

  4. Click on the Notes tab.

  5. Enter a note.

  6. Optional: Use the functions in the toolbar to format the note.

  7. Save the note.
    → The variation note is saved.
    → Variations with notes are shown with a notes icon in the Procedures column of the item overview. Variations without notes are shown with a notes icon with a green plus symbol.

Notes in the item overview

The Procedures column of the item overview shows if a note has been saved for the variation. Variations without notes are shown with a notes icon with a green plus symbol. If you select the table type Item to filter the item overview, only notes saved for the main variation of the item will be shown. When you create a new note in the table view Item, this note is saved for the item’s main variation.

If you no longer need the information that you saved in the note, delete the note by clicking on Delete.

6. Editing multiple variations

Edit multiple variations with the Variation group function or the Batch processing function in the Item menu. The group function edits those variations that were selected in the item overview. The batch processing function edits previously filtered variations.

Carrying out the variation group function:

  1. Go to Item » Edit item.

  2. In the search, select Variations in the Table type drop-down list.

  3. Select the variations that you want to edit.

  4. Click on Variation group function.
    → The Variation group function window opens.

  5. Activate the check box to the left of the option you want to modify. Pay attention to the information given in Table 19.

  6. Select if the option is to be activated or deactivated for the selected variations.
    → To activate the option for the variation, activate the check box to the right of the option.
    → To deactivate the option for the variation, leave the check box to the right of the option empty.
    Note: You can only apply one inheritance setting at a time. As such, all other settings are disabled when you select an inheritance setting.

  7. Click on Execute to apply the settings to the variations.
    Tip: When you change inheritance settings, any main variations you selected in the item overview will be ignored when the group function is run.

Table 19. Editing variations with the Group function or Batch processing
Setting Explanation

Market availability

Activate markets

The settings in this area are for the topic Multi-Channel and are described on the markets' pages.

Procedures

Delete variations

Activate to delete the selected variations.
Note: Even if main variations are selected, main variations are never deleted.

Tags

Add tags

Activate to link tags with the selected variations. Click into the field and select the tags to be added to the variation.

Remove tags

Activate to unlink tags from the selected variations. Click into the field and select the tags to be removed from the variation.

Remove all tags

Activate to unlink all tags from the selected variations.

Assign client (store)

Create link

Activate and select one or multiple clients (stores) to make the selected variations available for these online stores.

Prices

Price calculation

Activate and select price calculation.

Price change

Activate and select settings to change the price of the selected variations. To apply the operators to the price only, select the same sales price for both source and target price.
Absolute = Select an operator and an absolute value.
= The value entered is saved as the new price.
+ The current price is increased by the amount entered.
- The current price is decreased by the amount entered.
/ The current price is divided by the value entered.
* The current price is multiplied by the value entered.
In percent = Select an operator and enter a percentage.
+ The current price is increased by the percentage entered.
- The current price is decreased by the percentage entered.
Source price = Select a sales price from the drop-down list. The price saved for this sales price will be applied to the selected target price.
Target price = Select a sales price from the drop-down list. The price saved for this sales price will be changed.
→ If the sales price selected as target price is not linked to the variation, the target sales price is linked to the variation and the new price is saved.
→ If any of the selected variations currently inherit prices from the main variation, inheritance of all prices is deactivated and the prices are saved on the variation level.

Shipping

Extra charge 1;
Extra charge 2

Activate and enter a value. This value will be saved in the selected variations.

Other

Generate GTIN

Activate and select the GTIN type to generate GTINs of this type from the number range for the selected variations.

Gross weight,
Net weight

Activate and enter a value. This weight value will be saved in the selected variations.

Availability

Active

Activate the variations to offer them in the online store or on markets. Variations will only be displayed in the online store when the variations are active.

Availability symbols

Activate and select the availability for the selected variations.

Invisible: in item list

Activate to make the variations invisible in the item list of the online store. The variations will neither be displayed in a category nor will they be displayed with the search function. The variations can only be opened if the URL is known.

Item list: visible if net stock is positive; Item list: invisible if net stock is 0 or negative

Activate to automatically make the variations visible in the item list if the net stock is positive and invisible if the net stock is 0 or negative.
When the options are activated and no net stock is available for the variations, the variations can only be accessed using the direct URL. The variation is not shown in the categories, search results or item lists (store specials, cross-selling, last seen items).

Stock

Limitation

Activate and select a stock limitation option.

Main warehouse

Activate and select the main warehouse for the variations.

Reorder level

Activate, select a warehouse and enter a value. If the stock reaches or falls below this value, a reorder is created for the variations.

Maximum stock

Activate, select a warehouse and enter a value to limit the stock of the selected variations.

Stock turnover (in days)

Activate, select a warehouse and enter a value in days. This represents the period in days that the stock of the selected variations will suffice.

Storage location type

Activate, select a warehouse and the storage location type according to the size of the selected variations.

Zone

Activate, select a warehouse and a zone for the selected variations if you have divided your warehouse into zones.

Available if net stock is positive;
Not available if net stock is 0 or negative

Activate to make the selected variations available if the net stock is positive and unavailable if the net stock is 0 or negative. Both functions complement each other and work in combination with the To net stock option under Limitation.

Store: visible if net stock is positive;
Store: invisible if net stock is 0 or negative

Activate to make the selected items visible in the online store if the net stock is positive and invisible if the net stock is 0 or negative. Both functions complement each other and work in combination with the To net stock option under Limitation.

Category

Category

Activate and select the category. The selected variations will be linked with the category. Existing category links remain unchanged.

Delete old category link

Activate to delete existing category links of the selected variations.

Inheritance (Variation group function only)

Prices

Activate to change the inheritance settings for those variations selected in the item overview.
Check box to the right of Prices selected = Activates inheritance of the main variation’s prices to those variations selected in the item overview. Prices saved for the variation are overwritten.
Check box to the right of Prices not selected = Deactivates inheritance of the main variation’s prices to those variations selected in the item overview. The main variation’s prices are saved for the variation.
Note: This group function controls inheritance of all prices saved for the main variation. In other words, a variation cannot inherit just one of the main variation’s prices.

Availability

Activate to change the availability level settings for those variations selected in the item overview.
Check box to the right of Availability selected = Activates inheritance of the main variation’s availability levels to those variations selected in the item overview. The availability level settings saved for the variation are overwritten.
Check box to the right of Availability not selected = Deactivates inheritance of the main variation’s availability levels to those variations selected in the item overview. The main variation’s availability level is saved for the variation.

Markets

Activate to change the market availability settings for those variations selected in the item overview.
Check box to the right of Markets selected = Activates inheritance of the main variation’s markets to those variations selected in the item overview. The market availability settings saved for the variation are overwritten.
Check box to the right of Markets not selected = Deactivates inheritance of the main variation’s markets to those variations selected in the item overview. The main variation’s active markets are saved for the variation.
Note: This group function controls inheritance of all market availability settings saved for the main variation. In other words, a variation cannot inherit only one of the main variation’s prices.

Clients (stores)

Activate to change the client availability settings for those variations selected in the item overview.
Check box to the right of Clients (stores) selected = Activates inheritance of the main variation’s client (store) availability settings to those variations selected in the item overview. The client (store) availability settings saved for the variation are overwritten.
Check box to the right of Clients (stores) not selected = Deactivates inheritance of the main variation’s client (store) availability settings to those variations selected in the item overview. The main variation’s active clients (stores) are saved for the variation.
Note: This group function controls inheritance of all clients (stores) saved for the main variation. In other words, a variation cannot inherit only one of the main variation’s clients (stores).

Suppliers

Activate to change the suppliers for those variations selected in the item overview.
Check box to the right of Suppliers selected = Activates inheritance of the main variation’s suppliers to those variations selected in the item overview. The supplier settings saved for the variation are overwritten.
Check box to the right of Suppliers not selected = Deactivates inheritance of the main variation’s suppliers to those variations selected in the item overview. The main variation’s suppliers are saved for the variation.
Note: This group function controls inheritance of all suppliers saved for the main variation. In other words, a variation cannot inherit just one of the main variation’s suppliers.

Categories

Activate to change the categories linked to those variations selected in the item overview.
Check box to the right of Categories selected = Activates inheritance of the main variation’s categories to those variations selected in the item overview. The active categories saved for the variation are overwritten.
Check box to the right of Categories not selected = Deactivates inheritance of the main variation’s categories to those variations selected in the item overview. The main variation’s active categories are saved for the variation.
Note: This group function controls inheritance of all categories saved for the main variation. In other words, a variation cannot inherit just one of the main variation’s categories.

Warehouses

Activate to change the warehouses for those variations selected in the item overview.
Check box to the right of Warehouses selected = Activates inheritance of the main variation’s warehouses to those variations selected in the item overview. The warehouse settings saved for the variation are overwritten.
Check box to the right of Warehouses not selected = Deactivates inheritance of the main variation’s warehouses to those variations selected in the item overview. The main variation’s active warehouses are saved for the variation.
Note: This group function controls inheritance of all warehouses saved for the main variation. In other words, a variation cannot inherit just one of the main variation’s warehouses.

Properties

Activate to change the property inheritance settings for those variations selected in the item overview.
Check box to the right of Properties selected = Activates inheritance of the main variation’s properties to those variations selected in the item overview. The active properties saved for the variation are overwritten.
Check box to the right of Properties not selected = Deactivates inheritance of the main variation’s properties to those variations selected in the item overview. The main variation’s active properties are saved for the variation.
Note: This group function controls inheritance of all properties of the Properties and Texts of the main variation. In other words, a variation cannot inherit just one of the main variation’s properties.

Tags

Activate to change the tag inheritance settings for those variations selected in the item overview.
Check box to the right of Tags selected = Activates inheritance of the main variation’s tags to those variations selected in the item overview. The tags linked to the variation are replaced.
Check box to the right of Tags not selected = Deactivates inheritance of the main variation’s tags to those variations selected in the item overview. The linked tags are removed. The variation is saved without any tags.
Note: This group function controls inheritance of all categories saved for the main variation. In other words, a variation cannot inherit just one of the main variation’s tags.

Carrying out batch processing:

  1. Go to Item » Batch processing.

  2. Open the Variations tab.

  3. Select the filters based on Table 20.

  4. Carry out the settings. Pay attention to the information given in Table 19.

  5. Click on Apply to apply the settings to the variations.

Table 20. Filter options for batch processing of variations
Setting Explanation

Variation ID

Select the operator and enter one or more variation IDs to search for variations with this ID. Use commas to separate multiple variation IDs.

Item ID

Select the operator and enter one or more item IDs to search for items with this ID. Use commas to separate multiple item IDs. Allows you to edit all variations of an item.

Flag 1;
Flag 2

Select a flag to only edit variations that have this flag.

Manufacturers

Select a manufacturer or ALL to edit variations of the selected manufacturer only.

Condition

Select the condition to edit variations that have this condition only.

Main variations

Activate to edit main variations only.

Without category

Activate to edit variations which are not linked with a category only.

Categories

Select the category to edit variations that have this category only.

Tags

Activate to edit variations which are linked with these tags.

7. Copying items and variations

In this chapter, you will learn how to copy items and variations. When copying an item, a copy of the item and all its variations is created. The following information is copied:

  • Item data which is entered in the Global tab

  • Item texts

  • Free text fields

  • Characteristics (old properties)

  • Images

  • Cross-selling settings

  • Sales prices including saved values

  • Barcodes including saved values

  • Item bundles

  • Properties

The following information is not copied:

  • Listings

  • Media files

  • Availability of the main variation

  • Dimensions

  • Costs

New variation numbers for the main variation and all additional variations of the copied item will be assigned. Change the variation numbers in the Settings tab of a variation. After copying, the copied item can be edited. Proceed as follows to copy an item.

Copying an item:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Click on Copy in the item’s toolbar.
    → The Copy window opens.

  4. Click on Copy.
    → The item is copied.
    → The copy opens in a new tab.

Copy an item variation to offer this variation with different contents. All variation data will be copied. Main variations cannot be copied.

Copying a variation:

  1. Go to Item » Edit item.

  2. Open the Default item.

  3. Open the variation.

  4. Click on Copy in the variation’s toolbar.
    → The Copy window opens.

  5. Enter the content.

  6. Optional: Select a unit.

  7. Click on Copy.
    → A copy of the variation is created.
    → The copy opens in a new tab.

Check sales prices and barcodes

Check the sales prices and barcodes after copying and change these values if needed.

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