Managing items

Tab: Basic settings

Name (internal)

Position

Select the attribute’s position for displaying it in the attribute overview.

Image link possible

Activate to assign appropriate item images to the variations of an item. Depending on the customer’s choice, the corresponding images will automatically be displayed in the online store. Although multiple attributes can be linked with one variation, the image link is only possible for one attribute per variation.

Attribute selection in the online store

Select Select with a drop-down menu, Select with an image or Select with a box.
Select with an image = Select attributes by clicking on the image. Attributes are displayed as image tiles in the online store. For further information about attribute images, refer to the Uploading attribute images chapter.
Select with a box = Select attributes by selecting a box. Attributes are displayed as boxes with attribute values in the online store. This setting is only possible when Client check was selected for the attribute’s availability. For further information, refer to the basic settings chapter of the manual.

Groupable in item lists
(old online store Callisto only)

You can use the ItemViewCategoriesList template of the old online store Callisto to display the available item variations. Specify the attribute which is used for displaying item variations, for example select the attribute Colour for shoes. In this way, all colour variations will be displayed first. After selecting the colour, the second attribute will be available in a drop-down list in the detailed view of an item, for example the size. The $ItemViewCategoriesList_GroupByVariation option is found in the settings of the Callisto template. Here you can select if you want to group by attributes or by variations.

Tab: Name

Name

Enter a name for the attribute in the required languages. This name is displayed in the online store. The name should be as short as possible since it will appear together with the item and next to a selection box in the online store.

Show language

Select the language that is used for the values in the Name column.

Save language

In order to save the changes for a language made in the Name column, the same language must be selected under Show language and Save language.

Image

Upload images for attribute values. Images for attribute values are used for variations. For further information about attribute images, refer to the Uploading attribute images chapter.

Position

Enter the position of the attribute value. Values are sorted in ascending order by position.

Name (internal)

Name

Enter a name to be displayed in the online store.

Note

Enter a note about the attribute value (optional).

Percentage

Enter the percentages for the automatic distribution of attribute values. When reordering an item, the quantities of attribute values will automatically be distributed among the total quantity.
Note: Automatic distribution only takes effect for items with exactly two attribute values.

Name

Enter a name for the characteristic group. The name will be displayed in the Characteristic groups tab in this menu and in the item’s Characteristics tab.

Language

Select a language.

Language: Name

Enter the name in the selected language. The name is displayed in the online store.

Language: Description

Enter a description in the selected language.

Surcharges

Select flat rate or in percent. This setting is used for calculating surcharges.

Grouping of characteristics (type: "none")

Select None, Single selection or Multiple selection.
None = Order characteristics are not grouped by default.
Single selection = One of the grouped order characteristics can be selected from the drop-down list.
Multiple selection = Multiple order characteristics can be selected.
This option can only be used for order characteristics of the type none.

OTTO characteristics group

If needed, link a characteristic group to OTTO. All of the characteristics in this group will be transferred to OTTO. All of the characteristics will be grouped into a SellingPoint.
None = No link to OTTO.
SellingPoint with group names = Link to OTTO. The name of the group will be transferred.
SellingPoint without group names = Link to OTTO. The name of the group will not be transferred.

Name (internal)

Enter an internal name for the characteristic. The internal name is displayed in the Characteristics tab of an item.

Online store: Language

Select the language in which the characteristic is displayed in the online store.

Online store: Name

Enter a name for the characteristic. The name is displayed in the detailed view of an item in the online store.

Online store: Description

Enter a description for the characteristic. The description will be displayed if you place the cursor on the characteristic.

Unit

Select a unit. For further information about creating and editing units, refer to the Managing units chapter.

Characteristic group

Select a characteristic group. For further information about creating and editing characteristic groups, refer to the Creating characteristic groups chapter.

Characteristic type

Surcharge

Enter a value if a surcharge is to be added for the characteristic. Surcharges will automatically be added to the item price in the detailed view of an item and in the order process. The value 0.00 is set by default, i.e. no surcharge will be calculated.
Display as additional costs = VAT will not be taken into account for the entered surcharge. One possible use for this option is to set up a bottle deposit which is added to the item price without calculating VAT. Characteristics that have this option selected will be displayed as separate items on invoices etc. These items will be displayed with the ID -2.

Position

Enter the position number. Characteristics can be sorted by their position numbers.

Searchable

Activate to search for items with this characteristic when entering the characteristic as the search term.

Show

Activate options.
Show on the item’s page in the online store = The characteristic will be displayed on the product page.
Show in the item listing in the online store = The characteristic will be displayed in the item list.
Display in order process = The characteristic will be displayed in the order process.
Show in PDF documents = The characteristic will be displayed in PDF documents.

Order characteristic

Activate to make the characteristic available in the order process. Depending on the characteristic type, the customer can for example enter a text or value or select an option from a drop-down list.

Note

Enter a note, for example to display specific information about the characteristic.

Characteristic links for markets and price comparison portals

Select the marketplace characteristic from the drop-down list to link this characteristic with the characteristic of the marketplace. For further information about creating characteristics for markets and price comparison portals, refer to the markets' pages in the topic Multi-Channel of the manual.

Section

Select a section from the drop-down list where the property should be used.
Items = Property will be used for items.
Contact = Property will be used for contacts.
Storage location = Property will be used for storage locations.

Property type

Select the property type from the drop-down list.
None = No property type
Whole number = Allows to enter a whole number between -2,147,483,648 and 2,147,483,647.
Decimal number = Allows to enter a number with decimal places.
Selection = Allows to select multiple options. You can enter up to 65,535 character for each option and value.
Short text = Allows entering a text with up to 65,535 characters and no formatting.
Text = Allows entering and formatting a text with up to 65,535 characters.
Text = Allows to enter a date.
File = Allows to upload a file.

Name

Enter a name for the property. This name will for example be displayed in the order process.
Note: The name of the system language is displayed by default. After the property has been created, you can save the name in English. Further languages are planned.

Description

Enter a description of the property.
Note: The description of the system language is displayed by default. After the property has been created, you can save the description in English. Further languages are planned.

Group

Select a property group from the drop-down list to assign the property to this group. This is optional.
Tip: Click on Add property group to create a group.

Position

Enter the position number for the property. Properties are sorted by the position number in ascending order.
Tip: Count by tens when creating position numbers. This will allow you to easily add new properties in between.

View General

Position

Enter the new position to change the order of the properties.

Units

This setting is currently without function.

Order property

Activate this option to make sure that the property will be displayed in the order process.

Display as additional costs

Activate to show the surcharge as additional costs.

Name;
Description

For multilingualism, enter name and description for other languages.

View Visibility

Client (store)

Select one or more clients (stores) that the property should be activated for.

Visibility

Select one or more types that the property should be visible for.

Values

Only visible for property type Selection

Enter the values that should be displayed in the drop-down list.
Click on Add value to create a value.
Name = Enter a name for the property value.

Search

Click on Search without selecting any filter settings. This will display all properties.
Or: Limit the search results by using filters and click on Search.
→ The properties found are listed in the overview.

Reset

Resets the filter criteria that was entered.

ID

Each property automatically receives a consecutive and unique ID.

Name

Enter the name to search for the property with this name. It is also possible to search only for parts of the name.

Language

Select a language to only display properties for which a name has been saved in this language.

Group

Select the group to only display properties that are assigned to this group.
Select Not grouped to only display properties that are not assigned to a group.
Select Grouped to only display properties that are assigned to a group.

Section

Select a section to only display properties that are used in this section.

Property type

Select a property type to only display properties of this type.

Name

Enter the name for the property group.
Note: The name of the system language is displayed by default. After the property group has been created, you can save the name in English. Further languages are planned.

Description

Enter the description for the property group.
Note: The description of the system language is displayed by default. After the property group has been created, you can save the description in English. Further languages are planned.

Position

Enter the position number for the property group. Properties are sorted by the position number in ascending order.
Tip: Count by tens when creating position numbers. This will allow you to easily add new property groups in between.

Group type

Select the group type from the drop-down list. This option determines how properties of the type Empty are displayed in the order process.
None = Properties will not be grouped by default.
Select = One of the grouped properties can be selected from the drop-down list.
Multiselect = Multiple properties can be selected.
Note: This option only applies for properties of the type None for which the Order process option has been activated.

Surcharge type

Select the type of surcharge from the drop-down list.
Flat = The surcharge will be entered as flat amount.
Flat = The surcharge will be entered as percentage.

ID

Enter the manufacturer’s ID or leave the field empty. If you do not enter an ID, the next available ID will automatically be assigned to the manufacturer.

Position

Enter a position for the manufacturer. By default, manufacturers are assigned the position 0. Manufacturers with identical positions are sorted by name.

PIXmania ID;
Neckermann.at Enterprise ID;
Neckermann.at Cross-Docking ID;
Netto eStores ID;
Cdiscount.com ID

Enter the manufacturer’s ID of the market. You will receive the manufacturer’s IDs of a market when setting up the market.

External name

Enter an external name for the manufacturer in order to save an alternative name for the export. The manufacturer name that you entered here will be used for the item export to external markets, for example in the System » System settings » Markets » Price analysis » Exports menu. If no external name was entered, the name will be used. The external name will also be transferred to FINDOLOGIC and will be indexed for the search.

Comment

Enter an internal comment about the manufacturer, if needed.

Client (store)

Select the client (store) that the commission should apply to.

Referrer

Select the order referrer that the commission should apply to.

Commission

Enter a value in percent for the commission.

GTIN 8;
GTIN 13;
GTIN 14;
GTIN 128

The Global Trade Item Number (formerly European Article Number, EAN) is a product barcode for items. The GTIN consists of 8, 13, 14 or a maximum of 128 characters and is centrally administered and issued for manufacturers upon request.

ISBN

The International Standard Book Number is a unique number of 10 or 13 characters to register books and other independent, discontinuous publications like multimedia products and software.

QR

Quick Response Code. The code contains data such as the version, the data format and other information.

CODE 128

Alphanumeric barcode. The Code128 consists of start character, encoded data, check character and stop character.

UPC

The Universal Product Code is a product barcode for items. The UPC is a 12-digit number. By adding a leading 0, this barcode can be used as a 13-digit GTIN.

Settings

Export item image position

Select the item image position for the image export, for example to a market.
The position is defined in the item’s Images tab.

Image import using FTP

Select whether imported images should be added (default setting) or whether the old images should be deleted before importing the new images.

Image names of the FTP import

Select whether the file names of images imported via the FTP server include the item ID or the variation No.. For further information, refer to the Uploading item images via FTP server chapter.

URL of placeholder image

Enter the URL of a placeholder image. This image will be shown if item images cannot be displayed. Upload a placeholder image in the CMS » Webspace menu.

URL of placeholder preview image

Enter the URL of a placeholder image for preview images. This image will be shown if preview images cannot be displayed. Upload a placeholder image in the CMS » Webspace menu.

Attribute images

Max. height in pixels

Enter the maximum height of attribute images in pixels. The value 40 is set by default.

Max. width in pixels

Enter the maximum width of attribute images in pixels. The value 40 is set by default.

Name

Original name;
Item ID;
Item No.;
Name 1 - Name 3;
Keywords;
Model;
Free text field 1 - Free text field 20;
Own prefix

Select parameters to be included in the image name and define positions for the order of parameters in the name. Parameters are hyphenated in the image name. You have to specify the item ID or the item number. The image name is limited to a maximum of 32 characters.

Prefix

Enter a prefix to be inserted in the image name.
Note: The prefix you enter is only inserted into image names if you selected a position in the Prefix drop-down list.

URL pattern

Example URL

https://cdn01.plentymarkets.com/
1abcd2e3fghi/item/images/118/full/118-chair-Rio.jpg

https://yoursubdomain.yourstore.co.uk/
item/images/118/full/118-chair-Rio.jpg

Area

Select the type of subdomain from the drop-down list. Currently, only the type CDN1 is available.

Subdomain

Enter a custom subdomain. Valid characters are letters (a-z, A-Z), numbers (0-9), underscore (_) and hyphen (-). The first character of the subdomain must be either a letter or a number.

Domain

Select the domain from the drop-down list. You can only select the main domain of the client.

Area

Select the type of subdomain from the drop-down list. Currently, only the type CDN1 is available.

Subdomain

Enter a custom subdomain. Valid characters are letters (a-z, A-Z), numbers (0-9), underscore (_) and hyphen (-). The first character of the subdomain must be either a letter or a number.

Domain

Select the domain from the drop-down list. You can only select the main domain of the client.

Name

Enter an internal name for this image size.

Folder name

The folder name for this image size. The folder name cannot be changed and is part of the item image’s URL.

Height in pixels

Enter the height in pixels for images of this size.

Width in pixels

Enter the width in pixels for images of this size.

Max. lifetime of cache in days

Enter the number of days that created images are saved in the CloudFront cache. The image’s lifetime begins once the image has been displayed on screen in this size, i.e. loaded into the cache.

Retain meta data (EXIF, XMP, IPTC) of the original image

Select if the meta data of the original image is to be retained.
Examples of meta data are description texts, geo data (GPS) or rotation information.
Activated = The original image’s meta data is retained for scaled images of this size.
Tip: To optimise load time and data volume, it may be advisable to not retain meta data particularly for preview images.

Do not enlarge

Select if original images are to be enlarged.
Not activated = Images are scaled to size if the original image is smaller than the dimensions defined for this size.

JPG

Quality in percent

Enter a compression for original JPG images in percent. Compression reduces load times and can help you achieve better page speed values.
Tip: Compressing images to 80 % results in no visible loss of quality.

Progressive

Select if images of this size are to be displayed instantly when the page is loaded.
Activated = The image is available at low resolution as soon as the page is loaded. The quality of the image increases gradually during page load.

PNG

Compression level (0-9)

Select a compression level for PNG files.
0 = Lowest compression
9 = Highest compression
PNG is a loss-free format. As such, PNG images are always decompressed and shown at the original quality. However, if you select a higher compression level, the browser needs more time to decompress the image.

Progressive

Select if images of this size are to be displayed instantly when the page is loaded.
Activated = The image is available at low resolution as soon as the page is loaded. The quality of the image increases gradually during page load.

Subscription int.

This option will be used in the default template Ceres in the future and is currently not in use.
Note: The subscription interval is currently ignored in scheduled subscription orders.

Position

Enter the position number. Sales prices are sorted in ascending order in the Sales prices area of item variations.

Internal name EN

Enter the internal name. The internal name is used in the plentymarkets back end only and is not visible for the customers.

External name EN

Enter the external name. The external name is displayed in your online store and is visible for the customers.

Minimum quantity

Enter a quantity value. Sales prices with different minimum quantities can be used to create a quantity based graduation of prices in plentymarkets.

Currency

Activate one, several or ALL currencies.

Currency: Live conversion

The standard price will be converted into the currency by means of live conversion and displayed in the store. If you select this option then the system will calculate the prices in the desired currencies. The conversion factors are based on the settings saved in the System » System settings » Orders » Payment » Currencies menu.

Price type

Activate a price type for the sales price (optional).
UVP = Activate if the sales price is a recommended retail price (RRP). If the RRP and another sales price are linked with a variation, the RRP will be displayed in the online store as red strike-through text next to the sales price.
Note: Prices of the type RRP only serve to visualise the price difference between the RRP and a sales price. Variations cannot be sold at this RRP price.
Special offer = Activate to mark the sales price as a special offer. Special offers are used for markets, for example Amazon and real.de.
Set price = Activate to mark the sales price as a price for set components.

Display

Activate to display the sales price automatically in the Sales prices area when creating a new item. If this setting is deactivated, the sales price can still be added manually when creating a new item.

Client

Activate one, multiple or ALL clients (shops). The sales price will be linked with the activated clients.

Class

Activate one, multiple or ALL classes. The sales price will be linked with the activated customer classes. The sales price is available for customers of this class only.

Country

Activate one, multiple or ALL countries of delivery. The sales price will be linked with the activated countries.

Referrer

Activate one, multiple or ALL order referrers. The sales price will be linked with the activated referrers.

Amazon accounts

Activate one, multiple or ALL Amazon accounts. The sales price will be linked with the activated accounts. Amazon accounts will be available after linking a Amazon platform under Referrer.

eBay accounts

Activate one, multiple or ALL eBay accounts. The sales price will be linked with the activated accounts. eBay accounts will be available after linking an eBay platform under Referrer.

Search fields

ID

Enter the ID to search for the sales price with this ID.

Name

Enter the name to search for the sales price with this name.

Minimum quantity

Enter a quantity value to search for the sales price with this quantity.

Filter

Client

Select a client (store) or ALL to search for sales prices for this client.

Class

Select a customer class or ALL to search for sales prices for this class.

Referrer

Select an order referrer or ALL to search for sales prices for this referrer.

Amazon accounts

Select an Amazon account or ALL to search for sales prices for this Amazon account.

eBay accounts

Select an eBay account or ALL to search for sales prices for this eBay account.

Currency

Select a currency or ALL to search for sales prices for this currency.

Language

Select a language or ALL to search for sales prices in this language. English is set by default.

Country

Select a country of delivery or ALL to search for sales prices for this country.

Settings

Position

Enter the position number of the unit.

Units of measure (ISO)

Select the unit of measure with the help of the ISO code or the designation.

Decimal numbers

Permit or do not permit decimal numbers.

Language

Unit name

Enter the unit name in the respective languages.

Formatting

Name

Enter a name for the label.

Language

Select the language for the label. The system language is set by default.

Character set

Select a character set.

Page

Enter the page width and height in millimetres. When using label printers, the paper size can be the same size as the label size.

Margin

Enter the margins left and top in millimetres.

Label

Enter the label width and height in millimetres. The label size must be consistent with the page size as well as the number of lines and columns.

Lines per page

Enter the number of lines per page.

Columns per page

Enter the number of columns per page.

Item data

Coordinates;
Font size;
Font style

Enter the coordinates for positioning the item data on the label. The values are based on a coordinate system with an x-axis and a y-axis. The X-axis runs from left to right and the Y-axis from top to bottom. The points of origin are in the upper left corner.
Specify the item data layout with the help of font size and style. Values may exist for some of these parameters. Adjust these values, if needed, and enter values for any additional parameters required.

Hide title

Activate to hide the parameter title. It is not necessary to delete the coordinate entries and other settings. By deactivating this setting, the parameter can be displayed again.

Allow line break

Activate to allow line breaks. This means that a title, for example an item name that is longer than the width of the label, will continue on the next line.

Main variation ID

Activate to show the variation number of the variation’s main variation.

Price

Activate to show the price of the variation. Select if the price type Sales price or the price type RRP is to be displayed. Also select the sales price to be displayed.
Note: If the price type RRP is selected, the RRP of the variation is shown irrespective of the sales price selected.

Unit price

Activate to show the unit price of the variation. Select if the unit price for the price type Sales price or the unit price for the price type RRP is to be displayed. Also select the sales price to be displayed.
Note: If the price type RRP is selected, the RRP of the variation is shown irrespective of the sales price selected.
Note: If you want to display both Price and Unit price, make sure that the same price type and/or sales price is selected for both options.

GTIN barcode: Display GTIN

Activate to display the GTIN below the barcode.

Attributes: Hide attribute names

Activate to display the attribute type only. The attribute name will be hidden.

Item image

Enter the coordinates for positioning of the item image. Enter maximum values for the image height and width. If the image is larger than the entered values, the image will be resized. The proportions will remain the same so that the image is not distorted.
Select the position of the item image to use the image on labels. Position 0 is set by default. The item image positions are defined in the item’s Images tab. If no image is available for the position that was selected, then the first available image will be used, beginning with position 0.

Item free text field 1 to 4

Select a free text field to display its text on the label. For further information about free text fields, refer to the Activating free text fields chapter.

Free text fields 1 to 4

Set up additional free text fields. Enter the text into the field. The entered text will be displayed on the label.

Graphic

Enter coordinates for positioning the graphic on the label. Enter maximum values for the image height and width. If the graphic is larger than the entered values, the graphic will be resized. The proportions will remain the same so that the graphic is not distorted.
Upload images in the CMS » Webspace menu. Copy the graphic’s relative URL from the webspace and insert it into the URL field.

Order-related data

Order ID;
External order ID;
Country of delivery;
Number of items

Set up order-related parameters to display these parameters on the label.

Basic settings

Condition;
Condition for API

Select the item’s condition. New is set by default. The Condition for API setting is used for the market Amazon.

Stock type

Select Stocked item (default setting), Production item, Colli or Special order item.
Colli = Select if a Default item is to be shipped in several packages. For additional packages, individual Default items with the stock type Colli must be created in plentymarkets, but these items should not be activated for the online store.

Manufacturer

Select the manufacturer. Learn how to create and edit manufacturers in the Managing manufacturers chapter.

Manufacturing country

Select the country in which the Default item was manufactured.

Customs tariff number

Enter the customs tariff number. For further information, for example refer to the website EZT-Online (in German).

Revenue account

Enter the revenue account. For further information about revenue accounts, refer to the Accounting page of the manual.

Max. order quantity

Enter a value to limit the total quantity of all variations of the item that customers can order in one order.
0 = For each variation, the Max. order quantity that was saved in the variation’s Settings tab is applied.
Value greater 0 = Customers can order no more that this quantity of all variations of the item in one order. Decimal values are possible to allow orders by weight or length. This value takes priority over the maximum order quantity of the individual variations of the item.

Age rating

Select the age rating for the Default item. Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Promotional coupons/POS discount

Permitted = Customers can redeem promotional codes when they buy a variation of this item. POS users can apply discounts to the item in plentymarkets POS. Customer class discounts are applied automatically.
Not permitted = Customers cannot redeem promotional codes when they buy a variation of this item. POS users cannot apply any discounts to the item in plentymarkets POS. Customer class discounts are not applied.
Purchasable with coupon only = Customers can only buy the variations of this item if they enter the code of a promotional coupon.
For further information about promotional coupons, refer to the Coupons page of the manual.

Subscription

Select whether a subscription is available for the Default item. Subscriptions are set up in the scheduler. The scheduler is an individual module in plentymarkets that allows an item to be shipped in regular intervals. The scheduler menu will be visible in plentymarkets after booking the module. For further information about setting up subscriptions, refer to the Scheduled orders page of the manual.

Shipping package

Use a shipping package. Shipping packages have specific dimensions. If you enter the item’s dimensions in the Settings tab of a variation, the correct shipping package will be assigned automatically. For further information about setting up shipping packages, refer to the Shipping packages page of the manual.

Serial number

Use serial numbers to uniquely identify every single item sold. Serial numbers ensure traceability of items in case of errors or problems. Learn how to set up serial numbers in the Using serial numbers chapter.

Shipping profiles

Shipping profiles

Activate one, multiple or ALL shipping profiles. No shipping profile is selected by default. Activate at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. If an order contains items for which no shipping profile was activated, then the items will be given the default shipping profile of the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

Online store

Store special

Select a store special or select none. Items can be displayed as store specials in the online store. Learn how to set up store specials in the Displaying items as top items chapter of the manual.
Special offer = To display a list of special offers.
New item = To display a list of the latest items.
Top item = To display a list of the best selling items.

Item feedback

Enter a number between 1 and 5 or 1 and 10 for the initial item feedback. When using the item feedback function, the entered number will be displayed as the initial feedback of an item. Every time new feedback is submitted, an average value will be calculated automatically from these numbers. Go to System » System settings » Client » Settings » Feedback » Tab: Item to set the Maximum rating for feedbacks.

Item image

Item image

Click on the image to open the Images tab.

Language

Select the language under Open language to enter the item texts in the selected language. The same language is automatically selected under Save language. In order to use the texts of one language in another language, select a different language under Save language.

Delete language texts

Delete the texts of the language selected under Open language. All text fields are emptied.

Name 1;
Name 2;
Name 3

Enter the item’s name.
Name 1 = Default name of the item displayed in the online store and, in case of Default items, used for markets.
Name 2; 3 = Alternative item name that can be used for example for markets.
The maximum length of the item name is 240 characters. The item name is also used for structuring the item URL.

Preview text

Enter the preview text. The preview text is a short text which can be displayed in item lists. The preview text can be entered in HTML format or as plain text.

Item text

Enter the item text. The item text is a detailed description displayed in the item layout in the online store.

Technical data

Enter the item’s technical data.

URL path

The item’s URL path in the online store. By default, the URL path consists of the categories and the item name. The path will be assigned automatically by plentymarkets when the item is created and will be displayed as part of the URL when the item is selected in the online store.

Meta description

Enter a description which is used when searching for the item with search engines (max. 350 characters).

Meta keywords

Enter keywords to improve search engine performance.

Item template

Select a template to alter the design of the detail view of an item. Learn how to create and link item templates in the Managing item templates chapter.

Field name

Enter a name for free text field. The field name must not contain special characters. If the field name of a free text field is changed, its content will not be deleted automatically. The field’s content must be changed manually or with the help of a CSV file.

Data type

Select the data type.
Small number = For numerical values between 0 and ± 127.
Number = For numerical values between 0 and ± 2147483647.
Character string = For alphanumerical values with a maximum length of 142 characters.
Text = For text entries with a maximum length of 65535 characters.
Checkbox = GUI element for activating and deactivating functions.

Character length

Enter the maximum number of characters. The character length is especially important for character strings. With a greater character length, the search for values in this data field will be slower. You should not simply enter the maximum available character length, but rather a realistic length. This will help you save database resources.

Name

The characteristic group and the name of the characteristic are displayed here. If a characteristic is not assigned to a characteristic group, then only the name of the characteristic will be displayed.

Type

Type of the characteristic.

Default language

Enter a value which is assigned to the characteristic. The characteristic value is either set by default or must be entered here. Characteristic values are displayed in the detailed view of an item in the online store.

Language selection

Select a language to enter a translation for the value. You can only enter details for characteristics of the type Text. The default language is displayed for editing by default.

Cross-selling

Activate to enable cross-selling between this default item and other default items with the same characteristic and characteristic value.

Surcharge

If a surcharge was entered for the characteristic or characteristic value, this surcharge is displayed here.

Position

Enter the image’s position number. The position is used for sorting images in the online store.

Availability

Option can only be selected for Default items. Activate markets to enable the image export to and the visibility for markets.

Market attribute link

Select an attribute value to link the item image to the attribute value for markets. The image will only be transferred to markets for variations with this attribute value.
Note: Option is only shown if the image is linked with at least one variation.

Alternative text;
Name

Optional: The entries for alternative text and name are optional. Entries in both fields help search engines index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Size

Displays the image size in pixels and kilo bytes.

Variation name

Enter a name for the main variation.

Variation number

The variation number is assigned automatically based on the pattern saved in the System » System settings » Item » Settings menu. Variation numbers can be changed subsequently in the settings tab of a variation.

External variation ID

Enter the external variation ID. The external variation number is optional. It facilitates importing items and variations from external systems to plentymarkets.

Model

Enter the model of the main variation. The model is passed on to every variation.

Position

Enter the position number for the variation. Variations are sorted in ascending order by position.
Note: If No is selected for the setting Automatically sort by monthly sales in the System » System settings » Client » Select client » Item layouts » Settings menu, manually entered position numbers will be overwritten automatically.

Content

Enter the content and select the unit from the drop-down list. Learn how to create and edit units in the Managing units chapter.

L x W x H

Enter the variation’s dimensions in millimetres.

Gross weight

Enter the variation’s gross weight in grams or kilograms. This weight includes the packaging for variations that are packaged separately. The value entered here is used for calculating shipping packages and weight-based shipping costs.

Net weight

Enter the variation’s weight without packaging in grams or kilograms.

Units contained

Units contained describes several sales units combined in one package. Default setting: 1.
Note: This value is currently not considered for calculations.
Calculation of the unit prices, for example per kilogram, is carried out on the basis of the entry for weight in the section content as well as the selected option for unit in connection with the price. The value you enter for the Units contained option will have no impact on the calculation of the unit price.

Show unit price

Select if the variation’s unit price is to be shown in the online store.
Activated = The variation’s unit price is shown in the online store if the necessary logic is implemented in the design.
Not activated = The variation’s unit price is not shown in the online store.
Tipp: The unit price is the price based on a standard amount, for example per kg or litre. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area.

Acquisition price

Display the gross or net acquisition price. The acquisition price results from the procurement calculation. It is calculated based on the price requested by the supplier minus discounts and bonuses Plus procurement costs for transportation, insurance and packaging.

VAT

Select the VAT rate for the main variation. For further information about VAT rates, refer to the Accounting page of the manual.

Net purchase price

The net purchase price. The purchase price is calculated or managed manually depending on the settings saved in the System » System settings » Stock » Stock » Incoming items menu.
The net purchase price e.g. is used in price calculations.

Mov. av. purchase price (net)

The net moving average purchase price. The net moving average purchase price is recalculated every time stock is booked in. The calculation takes into account the purchase prices of all stock of a variation currently in stock.
Note: During calculation, only items incoming to those warehouses activated for the moving average purchase price are taken into account. Go to System » System settings » Stock » Stock » Incoming items to activate the warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Net transport

Enter the net transportation costs for the variation. This value is used for price calculations and for calculating the acquisition price.

Net storage costs

Enter the net storage costs for the variation.

Customs

Enter a value in percent for customs.

Operating costs

Enter a value in percent for operating costs.

Order picking

Select Single order picking possible, Single order picking not possible or Exclude from pick list to define the order picking type. If you do not want to define the order picking type, select the empty option.

Main warehouse

Select the variation’s main warehouse.

Pallet type

Select the pallet type.

Packing units

Select the number of packing units and the type of packaging if the item consists of multiple packages.
Select 0 if an item is always to be sent as one package. This setting also applies to various items. This setting also applies to various items. This means that all items of an order that have the value 0 will be packed into one package.

Extra charge 1;
Extra charge 2

Enter a value for calculating an extra shipping charge for the 1. and 2. item. For further information, refer to Creating a shipping profile.

Supplier item No.

Enter the supplier’s item number in order to explicitly identify the variation.

Purchase price

Enter the price at which you purchased the item from your supplier.

Minimum purchase

Enter the minimum quantity of the variation that have to be ordered from the supplier. Value is also used as a quantity suggestion when creating a reorder.

Delivery time in days

Enter the delivery time in days.

Last price query

Enter the date that you made the last price query to your supplier. This helps to plan price negotiations.

Discount

Enter the discount in percent if the supplier offers a discount on the variation.

Discountable

Activate the entered supplier’s discount.

Packaging unit

Enter the packaging unit of the supplier if it differs from the packaging unit settings in plentymarkets.

Table type

Select the table type.
Item = Display main variations in the overview only.
Variations = Display all main variations and variations in the overview.
Extended = Display an extended view of all items together with their variations.

Search fields

Item ID

Enter the ID to search for the item with this ID.

Variation ID

Enter the ID to search for the variation with this ID.

Variation number

Enter the variation number to search for the variation with this number.

Barcode

Enter the barcode to search for the variation with this barcode.

Item data

Enter the item data to search for the item with this data. Specify the data fields to be searched in the Search index.

Serial number

Enter the serial number to search for the item with this serial number.

Supplier item number

Enter the item number of the supplier to search for the item with this supplier item number.

SKU

Select a SKU or ALL to search for items with this SKU.

Tags

Enter a tag name to search for variations that were linked to these tags. Go to System » System settings » Settings » Tags to create tags.
Tip: Enter the first letter of the tag and then use the auto completion feature.

Note text

Enter text to search for items with this text in the variation’s note.

Type

Select ALL or an item type to search for items of this type.
Default = Search for Default items.
Set = Search for Set items. Set items are a new plentymarkets feature. Set items can not currently be rendered in the online store. As such, creating set items is not recommended at this point in time.

Browse description

Activate to search for the item name or a keyword that is included in the item description.

Item list

Select ALL or an option to limit the search results.
Visible = Search for variations that are visible in the item list.
Invisible = Search for variations that are invisible in the item list.

Image

Select ALL or an option to limit the search results.
Yes = Search for items without images.
No = Search for items with images.

Filter

Flag 1;
Flag 2

Select a flag or ALL to search for items that have this flag.

Manufacturers

Select a manufacturer or ALL to search for items that have this manufacturer.
Select None to search for items without a manufacturer. The filter for a manufacturer will only be available in the item search if the manufacturer is linked to at least one item.

Attributes

Select an attribute in the left drop-down list or select ALL. Select an attribute value in the drop-down list to the right or select ALL to search for items and variations with this attribute value.

Active

Select Yes, ALL or No.
Yes = Default setting. Search for all active items. Active items are available in the online store.
ALL = Search for all items. Active and inactive items are displayed.
No = Search for inactive items. Inactive items are not available in the online store.

Client (store)

Select a client (store) or ALL to search for items and variations of this client.

Available

Select the availability or ALL to search for items and variations with this availability.

Sales price

Select a sales price or ALL to search for items and variations with this sales price.

Shipping

Select a shipping profile or ALL to search for items with this shipping profile.

Warehouse

Select a warehouse or ALL to search for items and variations with this warehouse.

Stock limit

Select ALL, No limitation, Limited to net stock or Do not administer the stock.
No limitation = Search for items without stock limitation.
Limited to net stock = Search for items that are limited to net stock.
Do not administer the stock = Search for items for which no stock is administered.

Stock

Select the stock or ALL to search for items and variations with this stock.

Stock type

Select the stock type or ALL to search for stock of this type.
Select No colli to exclude all items of the stock type Colli from the search.

Bundle

Select ALL, Yes, No or Component.
Yes = Search for items and variations which are main items of an item bundle.
No = Search for items and variations which are neither a main item nor a component of an item bundle.
Component = Search for items and variations which are components of an item bundle.

Listing

Select ALL, Yes, No or the listing type.

Store special

Select ALL, None or one of the store specials.

Age rating

Select ALL, None or an age rating.

Updated from;
Updated to

Select a date in the calendar to search for all items changed in this period of time.

Amazon product type

Select ALL, Unknown or an Amazon product type.

Order referrers

Select ALL, Visible or Invisible for one or multiple order referrers.

Search fields

ID

Enter the ID to search for the variation with this ID.

Variation number

Enter the variation number to search for the variation with this number.

External variation ID

Enter the ID to search for the variation with this external variation ID.

Barcode

Enter the barcode to search for the variation with this barcode.

Filter

Attributes

Select an attribute value or ALL to search for variations with this attribute value. Attributes are loaded dynamically. As such, only attributes linked with variations are displayed.

Add to selection

Adds the opened item as a cross-selling item to all selected items. The cross-selling link will be added and is also visible in the Cross-selling tab of the selected items.

Similar

The selected items are similar to the opened item.

Accessory

The selected items are accessories of the opened item.

Replacement part

The selected items are replacement parts for the opened item.

Item bundle

The selected items are suitable to be sold as a bundle together with the opened item.