
Directory of data fields
This page serves purely as a reference. It explains the various tabs and data fields within an item data record. Links direct you to further information and step-by-step instructions for using the individual data fields in a larger context.
Settings differ for each item type
Depending on which type of item you’re working with, you might see some of the settings described on this page and not others. Don’t worry! plentymarkets automatically displays the settings that are relevant to your item type and hides the rest. |
Why are there two rows of tabs?
An item is a complete data record that always includes one more more variations. An item is composed of general data that applies to all of the item variations (item data) as well as data that is managed separately for each variation (variation data).
In the item data record, you’ll find the item data displayed in the upper row of tabs and variation data displayed in the lower row of tabs.

1. Upper row of tabs
Item data is found in the upper row of tabs. In other words, the upper row of tabs includes general data that applies to all of the item’s variations.
1.1. Global
This tab includes a wide range of basic item options. Here you’ll also find a timestamp, which tells you when the item data record was created and when it was last modified.
Saving global item data:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Global tab in the upper row. This tab is divided into several areas.
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Carry out the settings.
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Save () the settings.
1.1.1. Basic settings
Setting | Explanation |
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Condition; |
Select the item’s condition. New is set by default. The Condition for API setting is used for the market Amazon. |
Type |
Choose Stocked item (default setting), Production item, Colli or Special order item. |
Manufacturer |
Who makes this item? Choose the appropriate manufacturer from the drop-down list. Note: This list only includes the manufacturer data records that you’ve already saved in plentymarkets. |
Manufacturing country |
Select the country where the item was manufactured. |
Revenue account |
Enter up to 11 digits for the revenue account. |
Max. order quantity |
Enter a value to limit how many copies of the item can be bought at once.
|
Age rating |
Select the age rating for the item. Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated. |
Promotional coupon/POS discount |
|
Subscription |
Specify whether a subscription is available for the item. Subscriptions are set up in the scheduler. The scheduler is an individual module in plentymarkets that allows an item to be shipped in regular intervals. The scheduler menu is only visible in plentymarkets if you’ve booked the module . |
Shipping package |
Do you want to use shipping packages for this item? Shipping packages have specific dimensions. If you enter dimensions for your variations, then the appropriate shipping package will automatically be assigned. |
Serial number |
Should it be possible to scan this item’s serial number during a process? |
1.1.2. Item image
Click on the image to access the Images tab.
1.1.3. Shipping profiles
Select () at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. No shipping profile is selected by default. If an order contains items without a shipping profile, then the items will be given the default shipping profile for the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.
1.1.4. Online store
Setting | Explanation |
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Store special |
Select a Callisto store special or select None. Items can be displayed as store specials in your webshop. |
Item feedback |
Enter a number between 1 and 5 or 1 and 10 for the initial item feedback. When using the item feedback function, the number entered here will be displayed as the item’s initial rating. Every time new feedback is submitted, an average value will be calculated automatically from these numbers. Go to Setup » Client » Settings » Feedback » Tab: Item if you want to change the Maximum rating. |
1.2. Variations
Open this tab to:
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Search for variations within the item data record.
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Apply the group function to several of the item’s variations.
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Create new variations for the item.
1.3. Set
This tab is only visible for items of the type Set. |
Open this tab to:
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Edit various settings for the set.
1.4. Multi-Channel
You’ll need to save settings in this tab if you’re preparing items to be sold on marketplaces like Amazon, eBay or Neckermann.at.
Saving settings for marketplaces:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Multi-Channel tab in the upper row. This tab is divided into several areas.
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Carry out the settings.
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Save () the settings.
1.4.1. Amazon
These settings are only relevant if you want to sell on Amazon.
Setting | Explanation |
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Product type |
Select the Amazon product type. |
FBA Fulfillment |
Select one of the Amazon marketplaces AMAZON_EU (Europe), AMAZON_FE (Far East), AMAZON_NA (North America). |
Amazon FBA |
Activate if the FBA function should be used and FBA stock and Multi-Channel stock should be imported. |
1.4.2. Listing default settings
These settings relate to listing templates. The basic idea is simple. Rather than individually configuring the settings for every single eBay, Hood or Ricardo offer, you create a template, which includes the typical offer settings.
Setting | Explanation |
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Listing template |
Choose a previously created listing template to link it with this item. |
Category 1; |
Enter the eBay category IDs for this item. |
Store category 1; |
Enter the eBay store category for this item. |
1.4.3. eBay title
Enter the eBay listing’s title here. This links the listing title to the item.
Background info: Listings are retrieved on an hourly basis. While being retrieved, the listing is assigned to an item. Listings and items are matched smoothly if the listing was created with plentymarkets or if the item has the same name as the listing title.
If the item name differs, you can enter the listing title. This improves the matching accuracy. This link also makes it possible to import listings that were set up with other tools into plentymarkets and have them automatically assigned to the correct item.
1.4.4. Category link
This setting is only relevant if you sell on Rakuten. Here you’ll link the item with a Rakuten category.
Either enter the category ID directly into the text field. Or choose a main category from the drop-down list and then use the pop-up window to figure out the category ID.
1.4.5. Neckermann.at Enterprise
These settings are only relevant if you want to sell on Neckermann.at.
1.5. Texts
In this tab, you’ll save item texts like a preview text, technical data and keywords. It’s possible to save the texts in multiple languages, e.g. if you want to sell your products abroad.
Saving item texts:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Texts tab in the upper row.
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Choose the appropriate language from the left drop-down list.
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Enter the item texts in this language.
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Save () the settings.
Setting | Explanation |
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Language |
Select the language under Open language to enter the item texts in the selected language. The same language is automatically selected under Save language. In order to use the texts of one language in another language, select a different language under Save language. |
Delete language texts |
Deletes the texts of whichever language was selected under Open language. All text fields are emptied. |
Name 1; |
Enter the item’s name.
|
Preview text |
Enter the preview text. The preview text is a short text which can be displayed in item lists. The preview text can be entered in HTML format or as plain text. |
Item text |
Enter the item text. The item text is a detailed description displayed in the item layout in the online store. |
Technical data |
Enter the item’s technical data. |
URL path |
The item’s URL path in the online store. By default, the URL path consists of the categories and the item name. plentymarkets automatically assigns the path when the item is created. The path is displayed as part of the URL when the item is viewed in the online store. |
Meta description |
Enter a description which is used when searching for the item with search engines (max. 350 characters). |
Meta keywords |
Enter keywords to improve search engine performance. |
Item template |
Select a template to alter the design of the detail view of an item. |
1.6. Fields
Add free text fields to the detailed view of an item. Customers can then enter values into the free text fields, such as an additional request or dimensions.
Once you’ve defined free text fields, you’ll activate them here for the appropriate items.
Activating free text fields:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Fields tab in the upper row.
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Enter the values into the required free text fields.
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Save () the settings.
1.7. Characteristics
Have you finished creating your characteristics and sorting them into groups? Then you’re ready to link your characteristics to items.
For example, if you created a characteristic called “Bluetooth”, then next you would specify which of your products are equipped with Bluetooth.
Linking a characteristic with an item:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Characteristics tab. The screen is divided into two areas:
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Characteristics that have already been linked to the item are displayed in the upper area called Characteristics,
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Characteristics that have not yet been linked are displayed in the lower area called Activate further characteristics. Here, the characteristics are sorted into their groups.
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Expand the characteristic group in the lower area if needed () and select the characteristic ().
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Save () the settings.
→ The characteristic is now linked to the item and displayed in the upper area.
Linking a characteristic with multiple items
Use the item group function if you want to link several items at once. |
Saving additional information
Depending on the scenario, it might be necessary to save additional information. For example, if the characteristic is something like a weight or a length, then it will be necessary to enter a numeric value.
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Carry out additional settings in the Characteristics tab. Note Table 2.
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Save () the settings.
Setting | Explanation | ||||||||||||||
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Name |
Here you’ll see the characteristic’s name and, if applicable, the group that it was sorted into. This is purely informative and cannot be changed here. |
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Type |
Here you’ll see the characteristic type. This is purely informative and cannot be changed here. Note: The characteristic type determines how you will interact with the Default language column and with the drop-down list of language abbreviations. |
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Default language |
How you interact with this column depends on the characteristic type.
|
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Cross-selling |
Select this option () to enable cross-selling between this item and other items that have the same characteristic and value. |
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Surcharge |
You might have already saved a surcharge while creating the characteristic. But what should you do if not every item should be given the same surcharge? Enter a different surcharge here. This will overwrite the surcharge that was saved for the characteristic as a whole. Note: The entry field only appears for order characteristics. |
Modifying the additional information for multiple items
Use the group function in the menu Setup » Item » Characteristics » Tab: Group function if you want to edit this information for several items at once.
|
1.8. Images
First, you’ll upload images of the item and its variations here. For example, you could upload images of a t-shirt in red, blue and green.
Then you’ll assign the images to the appropriate variations. This causes customers e.g. to automatically see an image of the green t-shirt when selecting this variation in the online store.
Uploading images
Uploading an item image:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Images tab in the upper row.
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Drag-and-drop images into the appropriate area or click on Select files and upload the images.
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Carry out the additional settings. Note Table 3.
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Save () the settings.
Setting | Explanation |
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0 |
The first image automatically receives the position number 0. Additional images are then given the position numbers 1, 2, 3 etc. Enter different position numbers if you want to sort the images in your online store. Alternatively, click on the symbols Down or Up to change the order of the images. |
Availability |
Which sales channels should this image appear on? Select () the appropriate clients and/or markets. |
Market attribute link |
Select an attribute value to link the item image for marketplaces with this attribute value. The image will only be transferred to marketplaces where item variations have this attribute value. |
Alternative text; |
Optional: Enter an alternative text and name. Entries in both fields help search engines index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search. |
Size |
Displays the image size in pixels and kilo bytes. |
Use an FTP server to upload large quantities of images.
Technical specifications
File formats
The file formats supported for images are: PNG, JPG, GIF, SVG |
File names
Image file names may contain the following characters:
Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-). |
Image sizes
Every time an item image is uploaded, plentymarkets creates the following versions:
Since plentymarkets does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size. |
Linking images with variations
Once you’ve uploaded the images, you’ll match them with the appropriate variations. This causes customers e.g. to automatically see an image of a green t-shirt when selecting the green variation in the online store.
Linking images with variations:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Images tab in the upper row.
→ You’ll see a list of all the images saved for the item. -
Select the images () that you want to link.
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Click on Variation link.
→ A pop-up window will open. -
If needed, use the filters on the left to find specific variations.
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Choose which variations () should be linked to these images.
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Click on Link.
Removing the link again
Underneath an image, click on Variation link to see which variations were linked to the image. Select the variations () that should no longer be linked and click on Unlink. |
Alternative: upload images in the lower row of tabs
Search for and open a variation. Then click on Images in the lower row of tabs. Here you can upload an image for the currently opened variation. In other words, the image is simultaneously uploaded and linked to the variation. |
1.9. Stock
In this tab:
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you’ll see an overview of the item’s stock levels. In other words, you’ll see how many copies of each variation are in stock.
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you can reorder items that are running out of stock.
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you can redistribute stock, i.e. move stock to a different storage location.
1.10. Cross-selling
In the Cross-Selling tab, you can link items to any number of similar items from your assortment.
1.11. Media
Tab is outdated
This tab is no longer supported. Files that you upload in this tab can not be used for the Ceres webshop. Ceres users: Instead of uploading files in this tab, create a property of the type "File". |
This tab is only relevant for the outdated Callisto webshop. Here you can upload files such as product information or brochures. Your customers can then download these files from the product page or from the "my account" area. The files that you upload in this tab must meet the following requirements:
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The file must be intended for the old Callisto webshop
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Permitted file formats: PDF, EXCEL, X_EXCEL, DOC, DOCX, MSWORD, RTF, TEXT, RICHTEXT, ZIP, HTML, SWF
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Maximum file size: 10 MB per file
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Maximum number of files: 10 files per item (of which a maximum of 1 file in SWF format)
Uploading files
Proceed as described below to upload files in the Media tab. Then decide where the files should be available.
Uploading a file:
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Go to Item » Edit item.
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Search for and open the item.
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Click on the Media tab in the upper row.
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Drag-and-drop files into the appropriate area or click on Select files and upload the files.
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Carry out the additional settings. Note Table 4.
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Save () the settings.
Setting | Explanation |
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Title |
Edit the title, if needed. |
Size |
The file size is displayed here. |
This setting does not serve any function. |
|
My account |
Activate to make the file available for download in the My Account area. |
CMS |
Activate to make the file available in the old online store Callisto. |
Inserting a download link into the online store
Use the template function GetDocumentLinks() of the Callisto design to add download links to the files saved in the Media tab to the old online store Callisto. This template function can be used in all templates in the ItemView folder. The function returns a list of links that customers can use to download the saved documents.
Inserting the template function:
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Go to CMS » Web design.
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Open a template in the Layout » ItemView folder.
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Insert the code example into the template.
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Save () the settings.
→ A list of download links is displayed at the respective position in the online store.
{%
for ($_link in GetDocumentLinks())
{
print($_link."<br/>");
}
%}
Limiting the list of download links to specific data types
Limit the list of download links to specific data types by specifying a file ending. The template function GetDocumentLinks(".pdf"), for example, displays only the download links to saved PDF files. |
1.12. Statistics
In the tab Statistics, you can analyse statistical data about the item. For example, there are statistics that let you analyse the item’s revenue according to various criteria.
2. Lower row of tabs
Variation data is found in the lower row of tabs. In other words, the lower row of tabs contains data that applies to a specific variation. Namely, the variation whose ID is currently displayed in the upper tab row.
Keep in mind that the main variation can pass data onto its sub-variations, i.e. they can inherit its data. You can deactivate the inheritance function if you would prefer to modify the variations individually.
2.1. Settings
This tab includes a wide range of basic options for the variation. Here you’ll also find a timestamp, which tells you when the variation was created and when it was last modified.
Saving settings for the variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Settings tab in the lower row. This tab is divided into several areas.
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Carry out the settings.
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Save () the settings.
2.1.1. Basic settings
Setting | Explanation |
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Variation name |
Enter a name for the main variation. |
Variation No. |
Enter a number for the main variation. Recommendation: If you leave this field blank, then plentymarkets will automatically assign the next available variation number. The number will be assigned according to the pattern saved in the menu Setup » Item » Settings. |
External variation ID |
Enter an external variation ID for the main variation. Use case: The external variation number facilitates importing items and variations from an external system. |
Model |
Enter a model name for the main variation. |
Position |
Enter a position number for the variation. Variations can be sorted by their position number in the back end and the front end. Back end: Search for items in the menu Item » Edit item. Move your mouse cursor over the column header Position. Click on the small triangle () to display the items in ascending or descending order by their position number. Front end: Select the appropriate sorting option in the Ceres assistant. Outdated "Callisto" front end: Open the menu Setup » Client » Select client » Item layouts » Settings and specify that you want to sort by position in the drop-down list Sorting of item categories (level 1). If the option Automatically sort by monthly sales is set to Yes, then manually entered position numbers will be overwritten. |
2.1.2. Availability
Ask yourself a few questions. For example:
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Should plentymarkets monitor the stock of this product?
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If the product is out of stock, should customers still be able to see it or even buy it in the online store?
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And if so, should customers only be able to access the product via the direct URL?
Such questions relate to the item availability. In other words, when the variation is visible or purchasable.
Note that there is also the Tab: Availability, which you’ll use to specify where the variation is available.
Setting | Explanation |
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Active |
Variations only become visible in the online store or on marketplaces once they have been activated. In other words, you can work on inactive variations without your customers noticing. Activate the variation () when you’re ready for it to go live. Item search\: inactive variations are not found with the default search settings. Set the search filter Active to No if you want inactive items to be included in the search results. |
Availability |
|
Symbols 1-10 |
Select the appropriate availability level. Note: Which exact delivery time this symbol represents is configured in the preparatory settings. Note: The availability is a static setting. That means that the availability level selected does not change irrespective of actual stock levels. The setting is relevant only if stock availability is not set automatically. |
Show in online store:
|
Both functions complement each other and are only applied if the Limitation option is set to To net stock. |
Visibility |
|
Client:
|
Both functions complement each other and are only applied if the Limitation option is set to To net stock. Note: These options take priority over the Item list options further below. So if you combine the “Client” and “Item list” options and a variation is out of stock, then customers will not be able to access the variation via the direct URL. Therefore, we recommend that you either control the visibility with the online store visibility or with the item list visibility. We do not recommend combining these settings. |
Item list |
Note: The options Client: Visible automatically if net stock is positive and Client: Invisible automatically if net stock is 0 or negative take priority. If these options are activated and a variation is out of stock, then customers will not be able to access the variation via the direct URL. Therefore, we recommend that you either control the visibility with the online store visibility or with the item list visibility. We do not recommend combining these settings. |
Availability in supply |
Shows the expected delivery date for variations that were reordered. |
Limitation |
|
Max. order quantity |
Enter the maximum order quantity that is permitted per order. Decimal values are possible, e.g. allowing customers to order products by weight or length. The value 0 is set by default. With the value 0, the maximum order quantity is unlimited. You can use the maximum order quantity in combination with advance orders, for example to prevent other sellers from completely buying out the variation at a reduced price. |
Min. order quantity |
Enter the minimum order quantity. Decimal values are possible, e.g. allowing customers to order products by weight or length. |
Interval order quantity |
Enter which quantity intervals the variation can be ordered in. Decimal values are possible, e.g. allowing customers to order products by weight or length. |
Release date |
Date on which the variation becomes available. The variation can be visible in the online store before this date, e.g. for preorders. If entering the date manually, make sure you use the correct date format (DD.MM.YYYY). |
Available until |
Use the calendar to select the last date that the variation should be available. If entering the date manually, make sure you use the correct date format (DD.MM.YYYY). |
2.1.3. Sales prices
Here you can link existing sales prices to the variation and enter monetary prices. The monetary prices can be:
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manually entered for the variation.
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automatically calculated with the help of an existing price calculation.
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Settings tab in the lower row.
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In the Sales prices area, select the previously created sales price from the left drop-down list.
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Use the middle drop-down list to specify whether the price is gross or net.
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Click on Add ().
→ The sales price is added and displayed in the list. -
Enter the monetary price into the Price field.
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Save () the settings.
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Settings tab in the lower row.
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In the Sales prices area, select the previously created sales price from the left drop-down list.
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Use the middle drop-down list to specify whether the price is gross or net.
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Choose a previously created price calculation from the right drop-down list.
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Save () the settings.
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Right-click on the variation’s tab (ID) and choose Reload from the context menu.
→ The sales price and the automatically calculated monetary price will be displayed in the list.
Deleting the link again
Open the variation and click on Delete () in the line of a sales price. This deletes the link between the sales price and the variation. The sales price itself is not deleted. The sales price is simply removed from the variation. Afterwards, the sales price will be available in the left drop-down list again. |
Inheritance behaviour
If inheritance is active, then combinations of sales price and monetary price will be passed down from the main variation to the sub-variations. If you want to maintain individual prices for the sub-variations, deactivate the inheritance and then add the sales price. |
2.1.4. Barcode
Barcodes such as GTIN, ISBN, UPC and QR are used to identify items in plentymarkets. Link barcodes with your item variations.
Manually linking barcodes with variations:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Settings tab in the lower row.
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In the Barcode area, select the previously saved barcode configuration from the drop-down list.
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Click on Add ().
→ The barcode type is added and displayed in the list. -
Enter the code into the Code field.
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Save () the settings.
Automatically assigning barcodes from the number range
If you bought a range of GTIN 13 barcodes, then plentymarkets can automatically assign the next available barcode to your item. To do so, proceed as described above. Rather than manually entering the barcode into the Code field, click on Generate GTIN (). |
2.1.5. ASIN/ePID
An ASIN (Amazon Standard Identification Number) is a product identification that is provided by Amazon. An ePID (eBay Product ID) is a product identification that is provided by eBay. The ASIN contains 10 characters and/or numbers. For books, the ASIN matches the ISBN. The ASIN can be found on Amazon’s product page. The ePID is provided by eBay. Link ASIN and ePID with your variations.
Linking ASIN or ePID with the main variation:
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Go to Item » Edit item.
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Open the Default item.
→ The Settings tab of the main variation opens. -
Click on Add in the ASIN/ePID area.
→ A new entry is added and displayed in the list. -
Select the country platform from the drop-down list.
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Select ASIN or ePID from the drop-down list.
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Enter the ASIN or ePID into the field.
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Save the settings.
2.1.6. Bundle
This area is only visible for item bundles. |
Choose settings in this area to have the weight and purchase price automatically calculated for item bundles.
2.1.7. Item image
Click on the image to access the Images tab.
2.1.8. Tags
Here you can link the variation to any number of tags.
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Click in the text field.
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Select the tag from the drop-down list or enter the first few letters of the tag’s name and then use the auto-complete function.
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The tag will be link to the variation when you save your changes.
→ Use the tag filter to search for all of the variations that have this tag.
Note: Here you can only link the tags that were made available for the Variation area.
inheritance behaviour
Tags that you link to the main variation are passed on to the item’s other variations. To save other tags for a variation, deactivate inheritance and save different tags. If you remove all tags from a variation, inheritance is not activated. This behaviour differs from other inheritance settings in the system. Instead, the variation is saved without any tags. |
2.1.9. Dimensions
Setting | Explanation |
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Content |
Enter the content and select a unit from the drop-down list. |
Length/Width/Height |
Enter the variation’s dimensions in millimetres. |
Gross weight |
Enter the variation’s gross weight in grams or kilograms. This weight includes the packaging for variations that are packaged separately. The value entered here is used to calculate shipping packages and weight-based shipping costs. Item bundles\: the gross weight can automatically be calculated based on the bundle components. |
Net weight |
Enter the variation’s weight without packaging in grams or kilograms. Item bundles\: the net weight can automatically be calculated based on the bundle components. |
Units contained |
Units contained describes several sales units combined in one package. Default setting: 1. Note: This value does not influence how the unit price is calculated. |
Show unit price |
Select this option () if you want the unit price to be displayed in the online store. Background info: The unit price tells you how much the item costs per pound, litre or other unit of measure. It’s calculated based on the item’s unit, content and price. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area. |
2.1.10. Costs
This data is used to calculate your sales prices. |
Setting | Explanation |
---|---|
Acquisition price |
Click on this button to see the acquisition price in gross and net. The acquisition price results from the procurement calculation. It is calculated based on the price requested by the supplier minus discounts and bonuses. Plus procurement costs for transportation, insurance and packaging. |
VAT |
Select the VAT rate for the variation. |
Net purchase price |
The net purchase price. The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items. Item bundles\: the net purchase price can automatically be calculated based on the bundle components. |
Moving average purchase price (net) |
The net moving average purchase price. It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Note: Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated. Item bundles\: the moving average purchase price can automatically be calculated based on the bundle components. |
Net transportation costs |
Enter the net transportation costs for the variation. This value is used for price calculations and for calculating the acquisition price. |
Net storage costs |
Enter the net storage costs for the variation. |
Customs |
Enter a value in percent for customs. |
Customs tariff number |
Enter the customs tariff number. In plentymarkets, it’s possible to save a different customs tariff number for each variation. Example: In some countries, children’s clothing is taxed differently depending on the size. In this case, it makes sense to save the customs tariff number separately for each variation. Inheritance: The customs tariff number is automatically passed down from the main variation to the sub-variations. This means:
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Operating costs |
Enter a value in percent for operating costs. |
2.1.11. Shipping
Setting | Explanation |
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Order picking |
Specify the type of picking.
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Main warehouse |
Select the variation’s main warehouse. |
Pallet type |
Select the pallet type. |
Packing units |
Select the number of packing units and the type of packaging if the item consists of multiple packages. |
Extra shipping charge 1; |
Enter a fee that should be charged in addition to the normal shipping costs. Such extra shipping charges are useful for large or bulky items that are particularly expensive to ship.
Additional settings: In each of your shipping profiles, specify whether these extra charges should be added to the basic shipping costs. The manual also includes several example calculations for extra shipping charges. |
2.2. Categories
In the Categories tab, you can link additional categories with your variations. The variations will be displayed in all selected categories in the online store. You can also choose a default category for the variation in the Default categories area. The default category path will be displayed in the breadcrumb bar in the webshop. If a variation is displayed in multiple categories, the category path of the default category will always appear in the breadcrumb bar.
Linking additional categories:
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Go to Item » Edit item.
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Open the item.
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Open the variation.
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Click on the Categories tab.
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Click on Link category.
→ The Link category window opens. -
Select a category or subcategory.
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Click on Link category.
→ The category is linked and displayed in the Linked categories area.
Category links of the main variation are passed on to variations. You can change the category links for each variation individually. Deactivate the inheritance function in the variation’s Categories tab and then link categories as described above.
Setting the default category:
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Go to Item » Edit item.
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Open the item.
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Open the variation.
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Click on the Categories tab.
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Use the drop-down list to select the appropriate default category for the client.
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Save the settings.
→ The default category is set.
2.3. Properties
In this tab, you can link previously created properties with the variation.
Why don’t I see the property?
Depending on their type, properties are either linked in the tab Properties or in the tab Texts. |
Property type | Where is the property linked? |
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Short text |
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None |
Linking properties to a variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the tab Properties or Texts in the lower row. Which tab depends on the property type.
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Click in the entry field Properties.
→ A drop-down list with available properties is displayed. -
Select the appropriate properties ().
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Click on Add ().
→ The properties are added. -
If necessary, enter additional information about the property.
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Save () the settings.
Inheritance
By default, the main variation’s properties and values are passed down to the sub-variations. If you want to save different properties for sub-variations, first deactivate the inheritance function and then link the property. The properties and values are inherited together. In other words, you can either have all or none of the values be inherited. |
Saving additional information
In some cases, it might be necessary to save additional information. For example:
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If the property is a weight or length, then you’ll need to enter the numerical value.
Setting | Explanation | ||||||||||||||||
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Name |
Here you’ll see the name of the property. This is purely informative and cannot be changed here. |
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Type |
Here you’ll see the property type. This is purely informative and cannot be changed here.
Note: How you interact with the Value column depends on the property type. |
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Value |
How you interact with this column depends on the property type.
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Procedures |
Click on Delete () to delete the property link. The property itself will not be deleted. It will simply be removed from the variation. Inheritance logic: The following logic applies when deleting a property link:
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2.4. Texts
In this tab, you can link previously created properties with the variation.
Why don’t I see the property?
Depending on their type, properties are either linked in the tab Properties or in the tab Texts. |
Property type | Where is the property linked? |
---|---|
Short text |
|
None |
Linking properties to a variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the tab Properties or Texts in the lower row. Which tab depends on the property type.
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Click in the entry field Properties.
→ A drop-down list with available properties is displayed. -
Select the appropriate properties ().
-
Click on Add ().
→ The properties are added. -
If necessary, enter additional information about the property.
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Save () the settings.
Inheritance
By default, the main variation’s properties and values are passed down to the sub-variations. If you want to save different properties for sub-variations, first deactivate the inheritance function and then link the property. The properties and values are inherited together. In other words, you can either have all or none of the values be inherited. |
Saving additional information
In some cases, it might be necessary to save additional information. For example:
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If you want to create a product description for a specific variation, then you will still need to enter the text.
Setting | Explanation |
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Short text |
Enter up to 65,535 characters of plain text. Note: Your plentymarkets system’s default language is automatically selected. If you want to save the text in a different language, then select the language from the drop-down list up top. |
Text |
Enter up to 65,535 characters of text. Format the text as needed. Choose your preferred editor from the drop-down list in the top right corner. Note: Your plentymarkets system’s default language is automatically selected. If you want to save the text in a different language, then select the language from the drop-down list up top. |
Procedures |
Click on Delete () to delete the property link. The property itself will not be deleted. It will simply be removed from the variation. Inheritance logic: The following logic applies when deleting a property link:
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2.5. Supplier
Who supplies you with this item? Assign one or more suppliers to your items. By saving this data in plentymarkets, you will be able to keep track of the goods you receive later. You will also be able to reorder items directly from the supplier when you start to run out of stock.
Have you saved the contact data?
In plentymarkets, suppliers are nothing more than contact details. So before you can link a supplier to an item, you’ll need to create the contact data record in plentymarkets. The procedure is the same as when creating a normal contact data record. However, you’ll need to choose “supplier” as the type. |
Adding a supplier to a variation:
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Go to Item » Edit item.
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Open the Default item.
→ The Settings tab of the main variation opens. -
Open the Supplier tab of the variation.
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Select a supplier from the drop-down list.
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Click on Add ().
→ The supplier is added and displayed in the list. -
Enter the supplier data. Note Table 5.
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Save () the settings.
Setting | Explanation |
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Supplier |
This column automatically displays the supplier’s company name as it was saved in the contact data record. |
Supplier name |
This column automatically displays the supplier’s first and last name as they were saved in the contact data record. |
Supplier item No. |
Enter the item number under which your supplier manages the variation. You can use this number to search for incoming items in the menu Stock » New incoming items. |
Supplier item name |
Enter the item name under which your supplier manages the variation. |
Purchase price system currency |
Enter the purchase price in your own currency. Depending on how you configured the settings in the menu Setup » Stock » Stock » Incoming items, this price may be overwritten when goods are received. |
Purchase price from account |
Is your supplier located in a different country and uses a different currency? Enter the purchase price in your supplier’s currency. Which currency is displayed here depends on which currency was saved in the contact data record. This currency will be used for reorders if it’s available. |
Minimum purchase |
The minimum quantity that you have to order from the supplier. This value also serves as the minimum suggested reorder quantity. |
Delivery time in days |
Enter the number of days that your supplier usually needs to deliver reordered variations. The delivery time can affect the suggested reorder quantity and the delivery date for the reorder. |
Last price query |
Select the date from the calendar when you lasted requested the current price from your supplier. This date helps you plan price negotiations. |
Discount |
Enter the discount in percent if the supplier offers a discount on the variation. When reordering items, the discount will only be taken into consideration if you selected the option Discountable (). |
Discountable |
Select this option () to activate the discount that was entered into the Discount column. The discount entered will not be used in reorders if this check mark is not saved. |
Packaging unit |
Do you and your supplier use different packaging units? Enter the supplier’s packaging unit if it differs from the number of “units contained” in the item settings. |
2.6. Warehouse
In the Warehouse tab of a variation, you select warehouses for the product and enter warehouse information, i.e. reorder level and maximum stock.
2.7. Stock
In this tab:
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you’ll see an overview of the variation’s stock levels. In other words, you’ll see how many copies of this variation are in stock.
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you can reorder the variation.
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you can redistribute stock, i.e. move stock to a different storage location.
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you can book new incoming items.
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you can correct the stock.
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you can see an overview of the supply and item movements.
2.8. Bundle
An item bundle consists of multiple products. The bundle price may be lower than the sum of the individual prices.
2.9. Images
Here you’ll upload images for a specific variation. For example, imagine you sell a t-shirt in red, green and blue. You would open each variation and save variation-specific images. This causes customers e.g. to automatically see an image of the green t-shirt when selecting this variation in the online store.
Uploading an image for a specific variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Images tab in the lower row.
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Drag-and-drop images into the appropriate area or click on Upload files and upload the images.
→ The green frame indicates that the images is linked to the variation. Images that are not linked with the variation are greyed out.
Move your mouse cursor over an image to see additional editing options.
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Edit () = Opens the upper Images tab. Here you can edit the image further.
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Delete () = Deletes the image.
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Link () = Links the image to whichever variation is currently open. This symbol only appears for images that are not framed in green.
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Unlink () = Deletes the link between the image and the variation that is currently open. This symbol only appears for images that are framed in green.
Technical specifications
File formats
The file formats supported for images are: PNG, JPG, GIF, SVG |
File names
Image file names may contain the following characters:
Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-). |
Image sizes
Every time an item image is uploaded, plentymarkets creates the following versions:
Since plentymarkets does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size. |
2.10. Availability
Where do you want to sell this variation? Answer the question by selecting the corresponding marketplaces and webshops.
Choosing sales channels for the variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Availability tab in the lower row. This tab is divided into several areas.
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Carry out the settings.
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Save () the settings.
Additional availability settings
Note that there is also the Tab: Settings » Area: Availability, which you’ll use to specify when the variation should be visible or purchasable. |
2.10.1. Markets
Which marketplaces do you want to sell the variation on?
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Click in the text field and select () the appropriate marketplaces from the drop-down list.
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Click on Add ().
Your market isn’t in the list?
The drop-down list only includes active referrers. So if you can’t find a specific market in the list, then open the menu Setup » Orders » Order referrer and make sure the market was activated (). |
2.10.2. Client (store)
With plentymarkets, you can manage several online stores, i.e. several clients, with only one software. Consequently, it is possible to manage several different areas of business with one plentymarkets system. That’s a great advantage. But it also means that you’ll always need to tell plentymarkets which online store a variation should appear in.
Linking a client to the variation:
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Go to Item » Edit item.
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Search for and open the variation.
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Click on the Availability tab.
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Choose whichever store () the variation should appear in.
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Save () the settings.
Setting is greyed out? Check the stock level!
plentymarkets can automatically remove items from the online store if they are no longer in stock. This automatic process is controlled by the settings in Tab: Settings » Area: Availability. More specifically, it’s controlled by the settings Show in online store: Not available automatically if net stock is 0 or negativ and Client: Invisible automatically if net stock is 0 or negative. If one of these options is activated and the variation is no longer in stock, then the client setting here will be greyed out. Reorder the variation to get it back in stock. Alternatively, click on the lock symbol if you want to manually make the variation visible in the online store despite the fact that it’s not in stock. This setting remains valid until new stock is booked for the variation. Once net stock for the variation becomes positive, the availability and visibility settings if net stock is 0 or negative take effect again. |
2.10.3. SKU
Here you’ll add market-specific SKUs as needed.
-
Click on Add ().
→ The New SKU window opens. -
Select the referrer and the account if needed.
Note: Not every marketplace has an account. In this case, the setting is greyed out. -
Enter the SKU.
-
Click on Add.
2.11. Notes
In the Notes tab, you can save notes about a variation. Notes are only visible in your plentymarkets back end. As such, notes will not be displayed in the online store.
Saving a note:
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Go to Item » Edit item.
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Search for and open the variation.
-
Click on the Notes tab in the lower row.
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Enter the note and format the text.
-
Save () the note.
Notes can be deleted
If you no longer need a note, then you can remove it by clicking on the delete icon (). |
Notes are visible in the item overview
The symbols in the item overview help you quickly see whether a note was saved for the variation. The symbols are found in the Procedures column:
Depending on how you configured the Table type filter, this symbol either refers to the main variation or to a specific sub-variation. In other words:
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