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Navigation and example items

Before you start entering your item data into the system, you should get acquainted with the item overview. This page helps you find your way around the menu. It teaches you where you can find the example items that are automatically saved in new systems.

1. Searching for items and variations

The menu Item » Edit item provides you with an overview of your items and variations. Use the filter options in the left column to search for specific items and variations. The search results will be displayed in an overview on the right.

Searching for items:

  1. Go to Item » Edit item.

  2. Choose filters in the left column. Note Table 1.

  3. Click on Search ().
    → The filtered items are displayed in the overview.

Why aren’t my items found?

Do you see the Active filter in the left column? Use this filter to specify whether you only want to search for items and variations that are currently activated for an online store. This filter is set to Yes by default. Once you have many items and variations, this filter will help you edit your items quicker. However, it can also cause some confusion in the beginning because inactive items will not be found. Set the filter to No or ALL and search again.

Table 1. Filter settings for items and variations
Filter Explanation

Table type

Select the table type.
Item = Only the main variations will be displayed in the overview.
Variations = All of the main variations and sub-variations will be displayed in the overview.
Extended = An extended view of all the items and their variations will be displayed in the overview.

Item ID

Enter the ID to search for the item with this ID.

Variation ID

Enter the ID to search for the variation with this ID.

Variation number

Enter the variation number to search for the variation with this number.

Barcode

Enter the barcode to search for the variation with this barcode.

Item data

Enter item data, e.g. the item’s name, model, or an appropriate keyword. Items that match this data will be displayed in the overview. You can decide which item data the search function should take into consideration.

Serial number

Enter the serial number to search for the item with this serial number.

SKU

Select a SKU or ALL to search for items with this SKU.

Tags

Enter tag names to search for variations that were linked to these tags. Go to Setup » Settings » Tags to create tags.
Choose the appropriate search mode in the tag filter. The AND mode filters variations that have all of the selected tags. The OR mode filters variations that have at least one of the selected tags.
Tip: Enter the first letter of the tag and then use the auto completion feature.

Note text

Enter text to search for items with this text in the variation’s note.

Supplier item number

Enter the item number of the supplier to search for the item with this supplier item number.

Type

Select ALL or an item type to search for items of this type.
Default = Search for Default items.
Set = Search for Set items. Set items are a new plentymarkets feature. Set items can not currently be rendered in the online store. As such, creating set items is not recommended at this point in time.

Browse description

Activate to search for the item name or a keyword that is included in the item description.

Item list

Select ALL or an option to limit the search results.
Visible = Search for variations that are visible in the item list.
Invisible = Search for variations that are invisible in the item list.

Image

Select ALL or an option to limit the search results.
Yes = Search for items with images.
No = Search for items without images.

Flag 1;
Flag 2

Select a flag or ALL to search for items that have this flag.

Manufacturer

Select a manufacturer or ALL to search for items that have this manufacturer.
Select None to search for items without a manufacturer. The filter for a manufacturer will only be available in the item search if the manufacturer is linked to at least one item.

Attributes

Select an attribute in the left drop-down list or select ALL. Select an attribute value in the drop-down list to the right or select ALL to search for items and variations with this attribute value.

Active

Select Yes, ALL or No.
Yes = Default setting. Search for all active items. Active items are available in the online store.
ALL = Search for all items. Active and inactive items are displayed.
No = Search for inactive items. Inactive items are not available in the online store.

Client (store)

Select a client (store) or ALL to search for items and variations of this client.

Available

Select the availability or ALL to search for items and variations with this availability.

Sales price

Select a sales price or ALL to search for items and variations with this sales price.

Shipping

Select a shipping profile or ALL to search for items with this shipping profile.

Warehouse

Select a warehouse or ALL to search for items and variations with this warehouse.

Stock limit

Select ALL, No limitation, Limited to net stock or Do not administer the stock.
No limitation = Search for items without stock limitation.
Limited to net stock = Search for items that are limited to net stock.
Do not administer the stock = Search for items for which no stock is administered.

Stock

Select the stock or ALL to search for items and variations with this stock.

Stock type

Select the stock type or ALL to search for stock of this type.
Select No colli to exclude all items of the stock type Colli from the search.

Bundle

Select ALL, Yes, No or Component.
Yes = Search for items and variations which are main items of an item bundle.
No = Search for items and variations which are neither a main item nor a component of an item bundle.
Component = Search for items and variations which are components of an item bundle.

Listing

Select ALL, Yes, No or a listing type.

Store special

Select

ALL*, None or a store special.

Age rating

Select ALL, None or an age rating.

Updated from;
Updated to

Select a date in the calendar to search for all items changed in this period of time.

Product type

Select ALL, Unknown or an Amazon product type.

Markets

Select ALL, Visible or Invisible for one or more markets.

1.1. Searching for items that belong to a category

Do you want to search for the items that belong to a specific category? Proceed as described below to see the items saved for a particular category.

Searching for items that belong to a category:

  1. Go to Item » Edit item.

  2. Click on the Category tab in the left column.

  3. Click on a category or a subcategory.
    → The items in this category or subcategory are displayed in the item overview.

Where do I find the subcategories?

Click on a category’s folder icon () on the far right. This displays the subcategories within.

Combining categories with filters

Use the category search along with the filter settings listed in Table 1. This will limit your search results even further.

Searching for items in any category again

Click on the Filter tab and remove the check mark next to With categories. The next search finds items in all of the categories.

1.2. Searching for items that belong to a client

Are you responsible for the item data in multiple stores? Proceed as described below to search for the items that belong to a specific store.

Searching for items that belong to a client:

  1. Go to Item » Edit item.

  2. Click on the Client tab in the left column.

  3. Click on a client.
    → This client’s items are displayed in the item overview.

Combining a client with a category and filters

Click on a client’s folder icon () on the far right. Then click on one of the categories within the folder. The search results will be limited to items within a specific category and that belong to a specific client. Use the client search along with the filter settings listed in Table 1. This will limit your search results even further.

Searching for the items that are not available for a client

Place a check mark next to the words Not available and click on a client. The items that are not available for the client will be displayed in the item overview.

1.3. Searching for variations within an item data record

Items always include one or more variations. When you open an item, the first variation, i.e. the main variation, will automatically open as well. But how do you access an item’s additional sub-variations? Proceed as described below to search for an item’s variations.

Searching for variations within items:

  1. Go to Item » Edit item.

  2. Open the item.

  3. Open the Variations tab.

  4. Select the Filters. Note Table 2.

  5. Click on Search ().
    → The filtered variations will be displayed within the item data record.

Table 2. Searching for variations within an item data record
Filter Explanation

ID

Enter the ID to search for the variation with this ID.

Variation number

Enter the variation number to search for the variation with this number.

External Variation ID

Enter the ID to search for the variation with this external variation ID.

Barcode

Enter the barcode to search for the variation with this barcode.

Attributes

Select an attribute value or ALL to search for variations with this attribute value. Attributes are loaded dynamically. As such, only attributes linked with variations are displayed.

Would you prefer to search for variations directly in the main overview?

Use the filters described in Table 1 to see variations in the main overview rather than within an item data record. In the Table type filter, choose the option Variations or Extended. Also use the Variation ID or Variation number filter to search for specific variations.

1.4. Modifying the default search behaviour

Do you want to display a specific sales price or barcode in the item overview? Do you want to decide which item parameters are included in the search index? plentymarkets lets you customise the search behaviour to meet your needs!

2. Working with the search results

Once you’ve used the search options on the left, you’ll see the search results displayed in an overview on the right. Click on an item in the overview to open it and manually edit the item data record.

2.1. Customising the columns and their sort sequence

Additional symbols appear when you move your cursor over the column headings. Use these symbols to customise the table so that it meets your needs.

  • Which columns should be included in the table? Click on Customise the layout () and select the columns that you want to see ().

  • Should certain columns be positioned further to the right or the left? If your cursor changes its shape (), then you can move the column. Simply click on the column header and drag the column to the desired position.

  • Do you want numbers to be sorted in ascending or descending order? Click on the small triangle (), to change the sort sequence.

2.2. Symbols in the overview

Do you see the Procedures column in the table? The symbols in this column help you manage your items quickly and easily.

  • Click on Edit item () to open the item data record. Alternatively, click directly on the item in the overview.

  • Click on Visible in online store () to see what the item looks like in your online store. If the symbol is crossed out, then the item is Invisible in the online store ().

  • Click on Listing () to see an overview of all the listings or auctions with this item ID. If the symbol is greyed out, then there are no listings for the item.

  • Click on New listing () to sell this item in a listing or auction on eBay, Hood or ricardo.

  • Click on Add note () to write a note for the variation.

Additional symbols in the item data record

Once you’ve opened an item, you will see additional symbols in the row of tabs.

3. Example items

3.1. Understanding the example items

Your plentymarkets system contains some example items and variations. They will help you understand the structure of items and variations before entering your own data.

We will give you a brief overview of the item structure using these examples.

3.1.1. Displaying the example items

Displaying example items:

  1. Go to Item » Edit item.

  2. Click on Search in the top left corner.
    → The item overview displays the example items.

  3. Open the following items:

    • The single item “Lounge chair Floating Water” (item ID 123)

    • The variation item “Two-seater Paradise Now” (item ID 132)

  4. Click through the tabs of both the items and the variations to familiarise yourself with the settings.
    Table 3 compares both items.

  5. Test the inheritance functionality:

    1. Link the variation 1065 of item 132 to another category in the Categories tab.
      → The previously inherited variation category is saved directly.
      → The inheritance is deactivated.

    2. Click on Activate inheritance.
      → The category you linked is removed.
      → The category of the main variation is applied.

Table 3. Single and variation items
Single item Variation item

Item ID

123

132

Name 1

Lounge chair Floating Water

Two-seater Paradise Now

Main variation ID

1021

1030

Main variation purchasable

Yes
Tip: For single items, the product should match the main variation.

No
Tip: For variation items, the main variation should not be a purchasable product. In this case, the main variation only exists to supply the variations of the item with data through inheritance.

Variation ID

 — 

1065 - red
1066 - white

Manufacturer

A & C Design

Exclusive Leather

Sales price

Price
RRP

Price
RRP
Tip: Variations do not inherit prices from the main variation.

Category

Living room » Armchairs & Stools

Living room » Sofas
Tip: Variations inherit the category from the main variation.

Attribute value combination
(Attribute:Attribute value)

---

1065 - Couch color:red
1066 - Couch color:white
Tip: The main variation is not linked to any attribute.

Client (store)

Standard Shop

Standard Shop
Tip: Variations inherit the client from the main variation.

3.2. Deleting the example items

Now that you have examined the example items, they have served their purpose and you can delete them. This way, you can ensure that you start off with a clean system that does not contain any unnecessary data. The fastest way to delete the example items is to use the group function.

Deleting the example items using the group function:

  1. Go to Item » Edit item.

  2. Set the Active filter to ALL.

  3. Click on Search.
    → All items saved in the system are displayed.

  4. Click on the checkbox in the top left corner to select all of the displayed items.

  5. Click on Item group function.
    → The Item group function window opens.

  6. Select Delete item.

  7. Click on Execute.
    → All items are deleted from the system.

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