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Managing multipacks, item bundles and sets

plentymarkets offers a variety of ways to combine products and sell them as a single unit. This means that the customer can add more than one product to the shopping cart at the same time. <table-combining-products> shows the different options for combining products.

Are you familiar with how to manage items?

The information presented on this page serves as reference for users who are familiar with managing items in plentymarkets. For basic information on creating and managing items and variations, refer to the Managing items page of the manual.

Table 1. Selling multiple products at the same time
Type Explanation Item type

Multipack

  • Multipacks consist of the same variation in different quantities.

  • The main variation corresponds to a quantity of 1 of the other variations of the item.

  • Stock is managed for the main variation only.

  • The variations of the item are different quantities of the main variation.

Multipack

Bundle

  • Bundles consist of a specific variation of different items.

  • Customers can only purchase the entire bundle as a whole. They cannot choose the individual components within that bundle.

Default

Set

Note: While it’s technically possible to create sets, they cannot currently be displayed in the online store.

  • Sets consist of several items.

  • For each item of the set, customers select the variation they want to buy.

  • The main variation is virtual. This means that the main variation cannot be sold.

Set

1. Setting up a multipack

For Multipack items, the main variation is the smallest sales unit of the product. All other variations of the item are combinations of this smallest sales unit. Stock is managed for the main variation only. All variations of the item have the same attributes. That means that customers cannot select between different colours or other characteristics of the product. In the online store, customers select the variation with the number of products they want to buy.

1.1. Creating a Multipack item

Just like when you create Default items, a main variation is always created when a new multipack item is created. This main variation is linked permanently to the Multipack item and can only be created or deleted at the same time as the item itself. This main variation itself is the smallest sales unit of the product.

Creating a Multipack item:

  1. Go to Item » Edit item.

  2. Click on New.
    → The New item tab opens.

  3. Select the type Multipack.

  4. Carry out the additional settings. Note <table-create-multipack>.

  5. Save the settings.
    → The Multipack item is created.
    → The main variation opens in a new tab.

Displaying new Multipack items in the item overview

The new Multipack item is not active. To display recently created items in the item overview in the Item » Edit item menu, select the ALL option for the Active filter in the search area. Then click on Search. Learn how to activate items and variations for the online store in the Setting the availability chapter.

Table 2. Creating a Multipack item
Setting Explanation

Item data

Type

Select the item type Multipack.
Default = Creates a Default item with main variation.
Set = Creates a Set item. Multipack = Creates a Multipack item.

ID

The item ID is a unique, consecutive number that is used to identify each item in plentymarkets. If you leave this field empty, plentymarkets automatically assigns the next available ID.

Name

Enter a name for the multipack. The name is a mandatory entry. Learn how to change the name in the Entering item texts chapter.

Variation » Category link

Category selection

Select the category in which the multipack is to be published. Alternatively, click on New category to create a new category.

1.2. Editing Multipack items

Now that you have created the Multipack item, you can refine the settings for the multipack. These settings are identical to the settings for Default items.

1.3. Creating a multipack variation

A main variation is always created when a new Multipack item is created. The main variation is linked to an item. The main variation cannot be deleted. This main variation is the smallest sales unit of the product. All other variations of the item are this smallest sales unit multiplied by x. The stock of all variations is managed in the main variation only. The Stock tab of all other variations of the item only shows the theoretical stock. When the stock level of the main variation changes, the stock for all other variations of the item is recalculated.

Creating a multipack variation:

  1. Go to Item » Edit item.

  2. Open the Multipack item.

  3. Open the Variations tab.

  4. Click on New.
    → The Create new variations window opens.

  5. As the content, enter a quantity for the main variation.
    Tip: The variation’s units and the attributes cannot be changed.

  6. Click on Create variation.
    → The variation is created.
    → The variation is displayed in the variation overview.

The settings of the variations are edited in the same way as Default variations. However, note the following limitations for multipack variations:

  • Deactivate the inheritance function for the sales price and save a price.

  • The information shown in the Stock tab cannot be edited. Stock is managed for the main variation only.

2. Setting up an item bundle

An item bundle consists of multiple products. The bundle price of an item bundle may be lower than the sum of the individual prices. Go to Item » Edit item and use the Bundle filter to search for bundles.

2.1. Creating an item bundle

In the Bundle tab of a Default item, you create an item bundle which consists of multiple components, the basic items. If you add further variations to the opened item, you create a bundle. The bundle’s components are displayed in the Bundle components tab where they can be edited or deleted.

Creating an item bundle:

  1. Go to Item » Edit item.

  2. Click on New.
    → The New item tab opens.

  3. Select the type Default.

  4. Enter a name.

  5. Enter the content.

  6. Select a category.

  7. Carry out additional settings as necessary. Pay attention to the information given for Default items on the Managing items page of the manual.

  8. Save the settings.
    → The item is created.
    → The main variation opens in a new tab.

  9. Open the variation.

  10. Open the Bundle » Add variation tab.

  11. Place check marks next to the variations you want to add as bundle components.

  12. Click on Add variation.
    → The components are added to the item bundle and displayed in the Bundle components tab.

Then link a sales price with the item bundle and enter a price. Learn how to link sales prices in the Linking sales prices chapter. When processing the order, only the bundle price and the bundle components are shown. No individual prices are shown.

Using an existing item as the bundle item

Instead of creating a new bundle item, you can also use an existing item and add bundle components to this item. Note that the bundle item to which bundle components are added must not have stock.

2.2. Editing or deleting bundle components

In the Bundle components tab, you can change the quantity of the item bundle’s variations, view the variations' net stock and delete bundle components that are no longer required.

Deleting a bundle component:

  1. Go to Item » Edit item.

  2. Select Yes for the Bundle filter.

  3. Click on Search.
    → All bundle items found are displayed in the overview.

  4. Open the bundle item.

  5. Open the variation.

  6. Open the Bundle » Bundle components tab.

  7. Place check marks next to the bundle components you want to delete.

  8. Click on Delete bundle components.
    → The bundle components are deleted and no longer available in the item bundle.

2.3. Creating multiple bundles in one item

Item variations also can be bundles with multiple components. In this way, you can design very complex item bundles that meet your individual needs.

Example of bundle variations: Let’s assume that you want to sell a bundle consisting of a hand towel and a larger bath towel. You also want to offer this bundle in different colours. To do so, the following steps are necessary:

  • Create an attribute with the colours you want to offer, for example red and blue.

  • Create an item that will serve as the bundle item, for example towel bundle.

  • Create variations of the bundle item and link the attribute values.

  • Create items for the bundle components, for example hand towel and bath towel.

  • Create variations of the bundle components, for example red hand towel, blue hand towel etc.

  • Add the bundle components to the variations of the item bundle.

In doing so, you can sell the item towel bundle in your online store and offer the bundle colours red and blue.

2.4. Setting the stock of item bundles

The stock of a bundle depends on the bundle component with the lowest stock. The stock of this bundle component is displayed in the Net stock column of the item overview in the Item » Edit item menu. The bundle item itself must not have stock. In the Stock tab of a bundle component, you manage the stock, book incoming items, make stock corrections and view supplies as well as item movements. For further information, refer to the Stock management page of the manual.

2.5. Calculating the weight and purchase price

An item bundle is made up of various components. Each component has its own key figures, such as a weight and a purchase price. But how do these key figures come together for the entire bundle?

You could enter a weight and purchase price for the entire bundle as a whole. But there’s also a way to have plentymarkets automatically calculate these figures for you. This method is described below.

Automatically calculating the weight and purchase price:

  1. Go to Item » Edit item.

  2. Select Yes for the Bundle filter.

  3. Click on Search.
    → All item bundles found are displayed in the overview.

  4. Open the item bundle.
    → The Settings tab opens.

  5. Choose the appropriate settings in the Bundle area. Note Table 3.

  6. Save the settings.

  7. Reload the item bundle.
    → The key figures will be calculated automatically. This calculation is based on the data entered for each individual component.

Table 3. Automatically calculating the weight and purchase price
Setting Explanation

Automatically calculate from bundle components: Net purchase price

The net purchase price will automatically be calculated. The calculation is based on the individual components.
Once you have saved the changes and reloaded the menu, the field Net purchase price will be greyed out in the Costs area on the right.

Automatically calculate from bundle components: Moving average purchase price (net)

The moving average purchase price (net) will automatically be calculated. The calculation is based on the individual components.
Once you have saved the changes and reloaded the menu, the field Moving average purchase price (net) will be greyed out in the Costs area on the right.

Automatically calculate from bundle components: Net weight

The net weight will automatically be calculated. The calculation is based on the individual components.
Once you have saved the changes and reloaded the menu, the field Net weight will be greyed out in the Dimensions area on the right.

Automatically calculate from bundle components: Gross weight

The gross weight will automatically be calculated. The calculation is based on the individual components.
Once you have saved the changes and reloaded the menu, the field Gross weight will be greyed out in the Dimensions area on the right.

Modifying several item bundles at once

Use the variation group function or the batch processing function to calculate the weight and purchase price for multiple item bundles at the same time.

Using automatic calculation by default

Do you normally want the weight and purchase price to be calculated automatically? Perhaps you only have a few items that should be excluded from the automatic calculation. No problem! Open the menu Setup » Item » Settings and specify which key figures should be calculated automatically. Use the options Bundle automatic for gross weight, Bundle automatic for net weight, Bundle automatic for purchase prices and Bundle automatic for moving average purchase prices to do so.

Prefer to enter key figures by hand?

Do you want to enter the weight and purchase price for item bundles yourself? Do not check any of the boxes in the Bundle area, if you’d prefer to enter the data manually. If none of the boxes are checked, then the key figures for individual components won’t have any influence on the key figures for the item bundle.

3. Setting up a set (not sellable)

3.1. Creating a Set item

Set items can not be displayed in the online store

While it’s technically possible to create Set items, they cannot currently be displayed in the online store. As such, you cannot select the option Active for Set items.

An item set consists of several items. When you offer Set items, your customers can choose one of the variations of the items to make an individual set. In contrast to item bundles, when you offer sets, customers can select one of several variations for each product added to the Set item. Go to Item » Edit item and use the Type filter to search for sets.

3.2. Preparing the set components

First, create a sales price of the type Set price. Link this sales price to the variations of those Default items that you want to add to a set. Save a price for this sales price.

3.3. Creating a Set item

Just like when you create Default items, a main variation is always created when a new Set item is created. This main variation is linked permanently to the Set item and can only be created or deleted together with the item. However, unlike the main variations of Default items, the main variation of Set items is completely virtual. As such, the main variation of a set is not equivalent to a physical product. The main variation of a Set item only serves as a data container. This container allows you to add set components and manage the settings for the set that is created from the sum of the individual components.

Creating a Set item:

  1. Go to Item » Edit item.

  2. Click on New.
    → The New item tab opens.

  3. Select the type Set.

  4. Carry out the additional settings. Note <table-create-set-items>.

  5. Save the settings.
    → The Set item is created.
    → The main variation opens in a new tab.

Displaying new Set items in the item overview

The new Set item is still inactive. In order to display recently created items in the item overview in the Item » Edit item menu, select the ALL option for the Active filter in the search area. Then click on Search. Learn how to activate items and variations for the online store in the Setting the availability chapter.

Table 4. Creating a Set item
Setting Explanation

Item data

Type

Select the item type Set.
Default = Creates a Default item with main variation.
Set = Creates a Set item.

ID

The item ID is a unique, consecutive number that is used to identify each item in plentymarkets. If you leave this field empty, plentymarkets automatically assigns the next available ID.

Name

Enter a name for the set. The name is a mandatory entry. Learn how to change the name in the Entering item texts chapter.

Variation » Category link

Category selection

Select the category in which the set is to be published. Alternatively, click on New category to create a new category.

3.4. Editing Set items

Now that you have created the Set item, you can refine the settings for the set.

Editing Set items:

  1. Go to Item » Edit item.

  2. Open the Set item.

  3. Carry out the settings. Note Table 5.

  4. Save the settings.

Table 5. Editing Set items
Setting Explanation

Tab: Global

Revenue account

Enter the revenue account. For further information about the revenue account, refer to the Accounting page of the manual.

Age rating

Select the age rating for the Set item. Select this age rating based on the variation of the set with the highest age rating. Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Coupon

Select whether coupons should be permitted or not permitted for the set, or if the set is purchasable with coupons only. For further information about coupons, refer to the Coupons page of the manual.

Shipping package

Use a shipping package. Shipping packages have specific dimensions. If you enter the item’s dimensions in the Settings tab of the Set item, the correct shipping package will be assigned automatically. For further information about setting up shipping packages, refer to the Shipping packages page of the manual.

Serial number

Use serial numbers to uniquely identify every single set sold. Serial numbers ensure traceability of items in case of errors or problems. Learn how to set up serial numbers in the Using serial numbers chapter.

Shipping profiles

Activate one, multiple or ALL shipping profiles. No shipping profile is selected by default. Activate at least one shipping profile. Otherwise the shipping costs may not be calculated correctly. If an order contains items for which no shipping profile was activated, then the items will be given the default shipping profile of the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

Store special

Select a store special or select none. Sets can be displayed as store specials in the online store. Learn how to enable store specials in the Setting up store specials chapter of the manual.
Special offer = Displays a list of special offers.
New item = Displays a list of the latest items.
Top item = Displays a list of the best selling items.

Item feedback

Enter a number between 1 and 5 or 1 and 10 for the initial set feedback. When using the item feedback function, the entered number will be displayed as the initial feedback of a set. Every time new feedback is submitted, an average value will be calculated automatically from these numbers. Go to Setup » Client » Settings » Feedback » Tab: Item to change the Maximum rating for feedback.

Item image

Click on the image to open the Images tab.

Tab: Set

Tab Settings
Tab: Add items

Add, edit and delete items.

Tab: Variation ID

Tab Settings

Settings are equivalent to those for Default items, see Setting a variation’s availability and Linking barcodes. Click on the image to open the Images tab.

Tab: Categories

Settings are equivalent to those for Default items, see Linking additional categories.

Tab: Availability

In the Available column, place a check mark for those clients where you want to offer the set.

Tab: Texts

Texts

Settings are equivalent to those for Default items, see Entering item texts.

Tab: Images

Images

Upload images of the set. In the online store, the images of the variations of the set are also displayed. Additional settings are equivalent to those for Default items, see Uploading item images.

Tab: Media

Media

Settings are equivalent to those for Default items, see Making files available to be downloaded.

3.5. Adding components to the set

Now add the Default items to the Set item that you want to offer as a set. If you add an item with more than one variation, customers can select one of these variations as a set component in the online store. For items with a main variation only, i.e. items without additional variations, customers can not make a selection. Instead, they simply add the main variation to the set.

Adding components to the Set item:

  1. Go to Item » Edit item.

  2. Open the set item.

  3. Click on the Set tab.

  4. Click on the Add item(s) tab.
    → The items are listed.

  5. Select the items you want to add to the set.

  6. Save the settings.
    → The items are added to the Set item.

3.6. Changing the quantity for a set component

The components of a set item are listed in the Set » Settings tab. In the Quantity column, you enter how many copies of the selected variation of an item are to be part of the set. The default quantity is 1.

Changing the quantity for a set component:

  1. Go to Item » Edit item.

  2. Open the set item.

  3. Click on the Set tab.

  4. Click on the Settings tab.
    → The set components are listed.

  5. Enter the quantity in the Quantity column.

  6. Save the settings.
    → The quantity is updated.

3.7. Setting discounts for set items

By default, the price of an item set is equivalent to the sum of the individual prices of all set components. However, you can offer a discount in % on the total price of the set.

Setting discounts for set items:

  1. Go to Item » Edit item.

  2. Open the set item.

  3. Click on the Set tab.

  4. Click on the Settings tab.
    → The set components are listed.

  5. In the Discount field, enter the discount in percent you want to offer on the total set price.

  6. Save the settings.
    → The discount is applied.

3.8. Stock of Set items

The stock of a set depends on the set’s variation with the lowest stock. The stock of this variation is displayed in the Net stock column of the item overview in the Item » Edit item menu. You cannot manage any stock information for the Set item itself. Instead, stock is managed in the Stock tab of the set components. For further information, refer to the Stock management page of the manual.

3.9. Removing set components

Proceed as described below to remove components from the set item.

Removing set components:

  1. Go to Item » Edit item.

  2. Open the set item.

  3. Click on the Set tab.

  4. Click on the Settings tab.
    → The set components are listed.

  5. Place check marks next to the items you want to remove from the set item.

  6. Click on Delete set components.
    → The items are removed from the set item.

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