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Managing catalogues

Catalogues are used to ideally prepare data for the export. Here, a distinction is made between catalogues with marketplace formats and catalogues with standard formats.

You want to prepare variation data for the export to a sales channel? Use catalogues with marketplace formats to export variation data to markets and other sales channels. Currently, you can use catalogues to transfer data to the markets REWE, Etsy, Metro, OTTO Market and Amazon.

You want to export specific data such as order or item data from your plentymarkets system? Use catalogues with a standard format to export such data.
Note: The standard formats will be transferred to the catalogue step by step. For now, there is only a demo format available.

On this manual page, you will find information on creating and managing catalogues. At first, the focus will be put on the marketplace formats.

Assigning user rights for back end users

Users of the type Back end can only access limited areas and menus in the plentymarkets back end. Thus, their access to the system is limited. If users of the type Back end should be able to see catalogues, a user of the type Admin has to assign the right listed in the following to users of the type Back end.

Assigning user rights for back end users:

  1. Go to Setup » Settings » User » Rights » User.

  2. Use the search function () and open the account that should be edited.

  3. In the Authorisations section, activate the option Data > Data exchange > Export > Catalog > Show.

  4. Save () the settings.

1. What is a catalogue?

Each sales channel requires different product data. Often, different product information have to be sent to the same sales channel for different product categories (pet food, household items, food, etc.).

Catalogues with marketplace formats allow you to customise information regarding your product portfolio to meet the requirements of each sales channel and target audience. You achieve this by mapping the individual data fields of a sales channel to a suitable plentymarkets data source. When your variation data is transferred to the sales channel, the sales channel’s data fields are then filled with the correct plentymarkets data.

Catalogues with marketplace formats offer the following advantages:

  • The sales channel provides the data structure. As such, you know exactly which variation data is necessary to sell your products on this sales channel.

  • You select which variation data you want to publish on each sales channel and for each format. For example, you can use properties to transfer different variation names and descriptions to different sales channels.

1.1. Customising the table in the catalogue overview

The table in the catalogue overview is customisable. This means that you can decide which information is displayed in the table columns. To do so, proceed as follows:

Customising the table in the catalogue overview:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. At the top right, click on Configure columns ().
    → The window Configure columns opens.

  3. Select which columns you want to be displayed.

  4. Move () the columns so they are displayed in the desired order.

  5. Click on Confirm to save your settings.

2. What is a marketplace format?

A marketplace format provides a framework of the data a sales channel can accept. As such, marketplace formats tell you what data can be transmitted to the sales channel.

A sales channel can offer more than one marketplace format, for example for different product categories (pet food, food, non-food, etc.) or for different languages. Check the documentation of the respective sales channel to find out which marketplace formats are available.

Could not find a marketplace format?

The marketplace formats of some sales channel are only loaded into the Data » Catalogues menu when you deploy the sales channel’s plugin.

3. Managing variation data using properties

Properties of the Item area allow you to save data for variations for which no default data fields are available in the plentymarkets back end. In the following, you will find some examples on how to use properties.

3.1. Example 1: Diameter information

Use case:
A sales channel allows you to send the diameter and the diameter unit of your products. By default, you cannot save diameter data in the plentymarkets back end.

Recommended:
Table 1 shows the recommended settings for sending diameter data to sales channels.

Table 1. Example 1: Diameter information
Data field sales channel Properties in plentymarkets

Setup » Settings » Properties » Configuration

Diameter unit

  • Create the property Diameter unit:
    Section: Item
    Property type: Selection

  • Save values, e.g. cm and mm

Diameter

  • Create the property Diameter:
    Section: Item
    Property type: Decimal number

Item » Edit item » Open item » Open variation

Diameter unit

  • Open the Properties tab.

  • Add the property Diameter unit.

  • Select the unit from the drop-down list.

Diameter

  • Open the Properties tab.

  • Add the property Diameter.

  • Enter the diameter in the unit you selected for Diameter unit.

Data » Catalogues » Open catalogue

Diameter unit

  • From the drop-down list Source, select the option Property » Diameter unit.

Diameter

  • From the drop-down list Source, select the option Property » Diameter.

3.2. Example 2: Brand names

Use case:
The sales channel allows you to transfer the brand name of products. By default, you can save manufacturers but not brand names in the plentymarkets back end.

Recommended:
If the manufacturer names saved in your system are not identical to the products’ brand names, you can manage brand names using properties. Table 2 shows the recommended settings for managing brands to send to the sales channels.

Table 2. Example 2: Brand information
Data field sales channel Properties in plentymarkets

Setup » Settings » Properties » Configuration

Brand

  • Create the property Brand:
    Section: Item
    Property type: Short text

Item » Edit item » Open item » Open variation

Brand

  • Open the Texts tab.

  • Add the property Brand.

  • Enter the brand name.

Data » Catalogues » Open catalogue

  • From the drop-down list Brand, select the brand.

  • From the drop-down list Source, select the option Property » Brand.

  • Enter the brand name into the Value field.
    *Note:*The brand name of the sales channel is published on the sales channel.

4. Managing catalogues with marketplace formats

In the following, you will find detailed information on how to create and manage catalogues with marketplace formats in the Data » Catalogues menu. Furthermore, you will learn how to link and map data fields in order to transfer your data to a sales channel as desired.

Could not find a marketplace format?

The marketplace formats of some sales channel are only loaded into the Data » Catalogues menu when you deploy the sales channel’s plugin.

4.1. Creating catalogues with marketplace formats

When using marketplace formats, there are data fields that are required by the respective marketplace and data fields that are optional. Proceed as described below to create a catalogue with a marketplace format.

4.1.1. Carrying out the basic settings

Create a catalogue and determine what you want the catalogue to use for.

Carrying out the basic settings:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on Create catalogue ().
    → A new view opens.

  3. Carry out the settings. Pay attention to the explanations given in Table 3.

  4. Save () the settings.
    → The catalogue is created and the Mapping tab (icon:order_return_create_edit[set=plenty[) opens.

Table 3. Carrying out basic settings
Setting Explanation

Name (mandatory field)

Enter the name of the catalogue.

Export type (mandatory field)

Select the export type (e.g. Amazon) from the drop-down list. This is the marketplace format that you want to use for the export.

Format type (mandatory field)

Select a format (e.g. Item) from the drop-down list.

Format (mandatory field)

Select a format from the drop-down list. This is the desired category.

4.1.2. Carrying out the export settings

If available, carry out the export settings. Note that these settings are not available for each marketplace format.

Carrying out the export settings:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Select the catalogue for which you want to carry out the export settings.
    → The catalogue opens.

  3. Click on the Settings tab on the left.
    → The different settings options are shown.

  4. Go to the section Export settings.

  5. Carry out the settings. Pay attention to the explanations given in Table 4.

  6. Save () the settings.

No export to marketplaces when selecting FTP

By selecting the option FTP in the export settings, you only determine how the export should be provided. No data is transferred to marketplaces.

Table 4. Carrying out the export settings
Setting Explanation

Provisioning

Select from the drop-down list, in which form you want the export to be provided.
If you select FTP, FTPS or SFTP, further fields become visible.

Server

Enter the server. We recommend to leave out the protocol prefix (ftp://, ftps:// etc.).
This field is only visible if you have selected FTP, FTPS or SFTP.

Port

Enter the port or use the default setting. Use port 21 for FTP and FTPS. Use port 22 for SFTP.
This field is only visible if you have selected FTP, FTPS or SFTP.

User name

Enter the user name.
This field is only visible if you have selected FTP, FTPS or SFTP.

Password

Enter a password.
This field is only visible if you have selected FTP, FTPS or SFTP.

Path

Enter the path for the storage location of your file. Note: If you are using SFTP, it is necessary to provide the full path.
This field is only visible if you have selected FTP, FTPS or SFTP.

Transfer

Define when you want the export to start. To do so, select an option from the drop-down list. When selecting Schedule, a window opens where you can choose the time.

Schedule

Select from the drop-down list, at which time you want the export to happen.
This field is only visible if you have selected Schedule for the transfer.

Display mandatory fields only

By default, both mandatory fields (marked with a *) and non-mandatory fields of a catalogue are shown. In order to only see the mandatory fields, activate the toggle button in the further actions () of the catalogue.

4.2. Mapping and linking data fields

In the Mapping tab of a catalogue you can map the sales channel’s data sources to your plentymarkets data fields. Depending on the product data you want to transfer, you either map a data field or a value. For example, you select which data field in plentymarkets contains the weight of variations. In the lower section you can map values. For example, you map the sales channel’s category “Pet food” to your plentymarkets category “Animal food”.

For the export of a data field you can map as many sources as you like. To do so, add further sources and select a separator for each combination. Moreover, you can add so-called fallback data fields. In case a value does not exist, you can define here which value should be exported instead.

Additional mapping for specific data fields

Data fields such as VariationSalesPrice.price require an additional mapping, because more than one price may exist for each variation. The mapping allows you to export a specific sales price. To export more than one sales price, you can add the data field several times. Data fields that require additional mapping have a drop-down list. The default value is always preselected.

No free text fields or characteristics

Free text fields and characteristics have been replaced by properties. Thus, you cannot transfer free text fields and characteristics to sales channels anymore. Use the properties instead.

Proceed as described below to map the data fields of the sales channel to a plentymarkets data source.

Mapping and linking data fields:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on a catalogue.
    → The Mapping tab (icon:order_return_create_edit[set=plenty[) with the marketplace data fields opens.
    Tip: Mandatory fields are marked with an asterisk.

  3. To the right of the first marketplace data field, click on Add data field.
    → The editing mode opens and the available plentymarkets data fields are displayed as groups on the left.

  4. Click on a group to expand the associated data fields.
    → The data fields are shown.

  5. Next to the data field you want to select, click on the plus.
    → The data field is added to the view.
    Tip: Do you want to export a fixed value for every variation for one of the marketplace data fields? Click on the plus next to Own value.
    → The field for the own value is added to the view.

  6. If you selected Own value, enter a value into the input field below.

  7. Close the editing mode via the X or by clicking outside the window.
    Optional: Click on Add fallback data field to select a data field that is exported in case another one is not available. You can also add more than one fallback data field.
    Optional: To map another data field to an existing one, click on Add data field () on the right.
    → The editing mode opens.

  8. Next to the data field you want to select, click on the plus or select Own value.
    → The data field is added to the view.

  9. Close the editing mode via the X or by clicking outside the window.

  10. On the right in the data row, click on Settings () to select a separator for linking the data fields.
    → The window Data column settings opens.

  11. Select a separator from the drop-down list or add an own separator.

  12. Save the settings.
    → The data fields are linked and will be exported with the respectively selected separator.
    Note: If a data field in a combination does not exist, only the remaining data fields will be exported.

  13. Map the desired data fields.

  14. Save () the settings.
    → The mappings are saved.

Own value

The option Own value allows you to export a fixed value for a data field. This fixed value is thus identical for each data record that is exported via this catalogue.

Replacing data fields

Do you want to replace a data field in a specific position without having to delete linked data fields and to select new ones again? To do so, click on the further actions () on the right of the data field you want to replace and select a new one.

4.3. Deleting data fields

In the Mapping tab of a catalogue with a marketplace format you can delete individual or several data fields at once. When using marketplace formats, you can also remove the selected fallback data fields.

Deleting data fields:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Open a catalogue with marketplace format.
    → The Mapping tab (icon:order_return_create_edit[set=plenty[) with all available data fields opens.

  3. Click on the further actions () on the right of the data field that you want to delete.

  4. Click on Delete data field ().
    → The data field is deleted.
    Or: On the right side in the data row, click on Reset ().
    → All data fields that have been added to the data row are deleted. Note: This only works for data fields that have just been added, but have not been saved yet.

4.4. Available plentymarkets data sources

Check the information in the user guide of the sales channel’s plugin for details on the target data fields. Table 5 contains information regarding the plentymarkets data sources and how to map these data sources.

Table 5. Available plentymarkets data sources
Type Available sources Explanation

Variation

  • Variation ID

  • Is main variation

  • ID of main variation

  • Position

  • Active

  • Show unit price

  • Variation no.

  • Model

  • External variation ID

  • Net purchase price

  • Order picking

  • Stock limit

  • Online store: visible if net stock is positive

  • Online store: invisible if net stock is 0 or negative

  • Available if net stock is positive

  • Not available if net stock is 0 or negative

  • Max. order quantity

  • Min. order quantity

  • Interval order quantity

  • Available until

  • Release date

  • Variation name

  • Gross weight in g

  • Net weight in g

  • Width in mm

  • Length in mm

  • Height in mm

  • Extra shipping charge 1

  • Extra shipping charge 2

  • VPE

  • Number of packages

  • Net transportation costs

  • Net storage costs

  • Customs

  • Operating costs

  • Invisible: in item list

  • Default shipping costs

  • VAT rate

  • Availability

  • Content unit

  • Content amount

The value saved for the variation in the data field is transferred.

Attribute

  • The attribute values saved in the system

The internal attribute name is used in the data picker.

Barcode

  • The barcodes saved in the system

The variation’s code saved for this barcode is transferred.

Sales price

  • The sales prices saved in the system

The variation’s price saved for this sales price is transferred.

Property

  • The properties saved in the system

Once you select a source, a drop-down list containing the available languages is shown.

SKU

  • SKU

  • Parent SKU

The value saved for the variation in the data field is transferred.

Item

  • Item ID

  • Manufacturer ID

  • Manufacturer name

  • External manufacturer name

  • Manufacturing country ID

  • Manufacturing country name

Stock

  • Virtual warehouse

  • The warehouses saved in the system

The stock information for the selected warehouse is transmitted to the sales channel.

Item text

  • Name 1

  • Name 2

  • Name 3

  • Preview text

  • Meta description

  • Item text

  • Technical data

  • URL path

Once you select a source, a drop-down list containing the available languages is shown.

Default category

  • Category ID

  • Category name

  • Category description

  • URL name

  • Meta title

  • Meta description

  • Meta keywords

Image

  • All available images

ASIN

  • All

  • Amazon Germany

  • Amazon Espania

  • Amazon France

  • Amazon United Kingdom

  • Amazon Italy

  • Amazon United States

Manufacturer

  • The manufacturers saved in the system

In drop-down lists for target and source, the manufacturers of the sales channel are mapped to the manufacturers saved in plentymarkets one by one. On the left, click on Add manufacturer () to map additional target manufacturers.
*Note:*The manufacturer name of the sales channel is published on the sales channel.

Category

  • The categories saved in the system

In drop-down lists for target and source, the categories of the sales channel are mapped to the categories saved in plentymarkets one by one. On the left, click on Add categories () to map additional target categories.
*Note:*The category name of the sales channel is published on the sales channel.

Transferring catalogue data to the sales channel

The catalogues with marketplace format created in the Data » Catalogues menu allow you to map the data fields of a sales channel to the correct plentymarkets data sources. Transferring the variation data to the sales channel is activated in the settings of the sales channel.

5. Managing catalogues with standard formats

In the following, you will find detailed information on how to create and manage catalogues with standard formats in the Data » Catalogues menu. Standard formats include specific data such as item or order data that you can export from your plentymarkets system.

5.1. Creating catalogues with standard formats

Proceed as described below to create a catalogue with a standard format.

5.1.1. Carrying out the basic settings

Carrying out the basic settings:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on Create catalogue ().
    → A new view opens.

  3. Carry out the settings. Pay attention to the explanations given in Table 6.

  4. Save () the settings.
    → The catalogue is created and the Settings tab () opens.

Table 6. Carrying out basic settings
Setting Explanation

Name (mandatory field)

Enter the name of the catalogue.

Export type (mandatory field)

Select the export type from the drop-down list. This is the standard format that you want to use for the export.

Format type (mandatory field)

Select the respective format type (e.g. Item) from the drop-down list.
Note: At the moment, only a demo format is available.

Format (mandatory field)

Select one of the formats from the drop-down list.

5.1.2. Carrying out the format settings

Once you have carried out the basic settings, you can determine a format as well as separators in the format settings. The format settings are only relevant for standard formats.

Carrying out the format settings:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Select the catalogue for which you want to carry out the format settings.
    → The catalogue opens.

  3. Click on the Settings tab on the left.
    → The different settings options are shown.

  4. Go to the section Format settings.

  5. Carry out the settings. Pay attention to the explanations given in Table 7.

  6. Save () the settings.

Table 7. Carrying out the format settings
Setting Explanation

File name

Enter the file name. There is no need to add the extension .csv or .txt as this is done automatically by the system.
Note: For the file name, the following wildcard characters are available: $name, $type, $format, $timestamp, $datetime, $year, $month, $day, $hour, $minute, $second.

Format

Select the format of your file.

Text delimiter

Select a text delimiter from the drop-down list.

Field separator

Select a field separator from the drop-down list.

Decimal separator

Select a decimal separator from the drop-down list.

Line break

Select the type of line break from the drop-down list.

Header is included

Indicate whether there is a header row included in your file.

5.1.3. Carrying out the export settings

Once you have carried out the basic and format settings, it is time to take a look at the export settings. Here you determine how the export should be provided.

Carrying out the export settings:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on the catalogue for which you want to carry out the export settings.
    → The catalogue opens.

  3. Click on the Settings tab on the left.
    → The different settings options are shown.

  4. Go to the section Export settings.

  5. Carry out the settings. Pay attention to the explanations given in Table 8.

  6. Save () the settings.

Table 8. Carrying out the export settings
Setting Explanation

Provisioning

Select from the drop-down list, in which form you want the export to be provided.
If you select FTP, FTPS or SFTP, further fields become visible.

Server

Enter the server. We recommend to leave out the protocol prefix (ftp://, ftps:// etc.).
This field is only visible if you have selected FTP, FTPS or SFTP.

Port

Enter the port or use the default setting. Use port 21 for FTP and FTPS. Use port 22 for SFTP.
This field is only visible if you have selected FTP, FTPS or SFTP.

User name

Enter the user name.
This field is only visible if you have selected FTP, FTPS or SFTP.

Password

Enter a password.
This field is only visible if you have selected FTP, FTPS or SFTP.

Path

Enter the path for the storage location of your file. Note: If you are using SFTP, it is necessary to provide the full path.
This field is only visible if you have selected FTP, FTPS or SFTP.

Transfer

Define when you want the export to start. To do so, select an option from the drop-down list. When selecting Schedule, a window opens where you can choose the time.

Schedule

Select from the drop-down list, at which time you want the export to happen.
This field is only visible if you have selected Schedule for the transfer.

5.2. Adding and linking data fields

In catalogues with standard formats, you can also add and link several data fields for the export from your plentymarkets system.

Select a column name

Below each selected data field you will find an input field. Use it to enter the name that you want to be displayed as column name in the CSV file.

Adding and linking data fields:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on a catalogue.
    → The Data fields tab () opens and displays all available plentymarkets data fields as groups on the left.

  3. Click on a group to expand the associated data fields.
    → The data fields are shown.

  4. Next to the data field you want to select, click on the plus.
    → The data field is added to the view.
    Tip: Do you want to export a fixed value for every variation for one of the data fields? Click on the plus next to Own value.
    → The field for the own value is added to the view.

  5. If you selected Own value, enter a value into the input field below.

  6. Optional: To link another data field to an existing one, click on Add data field () on the right.
    → The editing mode opens.

  7. Next to the data field you want to select, click on the plus or select Own value.
    → The data field is added to the view.

  8. On the right in the data row, click on Settings () to select a separator for linking the data fields.
    → The window Data column settings opens.

  9. Select a separator from the drop-down list or add an own separator.

  10. Save the settings.
    → The data fields are linked and will be exported with the respectively selected separator.

  11. Add all desired data fields and create links where needed.

  12. Save () the settings.

Own value

The option Own value allows you to export a fixed value for a data field. This fixed value is thus identical for each data record that is exported via this catalogue.

Determining the order of CSV columns

You can move data columns as desired and thus determine the order in which the data fields should be exported. To do so, click on the icon ( ) on the left side of the data row and drag-and-drop it to the desired position.

5.3. Deleting data fields

In the Mapping tab of a catalogue with a standard format you can delete individual or several data fields at once.

Deleting data fields:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Open a catalogue with standard format.
    → The Data fields tab (icon:order_return_create_edit[set=plenty[) with all available data fields opens.

  3. Click on the further actions () on the right of the data field that you want to delete.

  4. Click on Delete data field ().
    → The data field is deleted.
    Or: If you want to delete a complete row, click on Delete data row () on the right in the respective row.
    → The complete row is deleted.
    Or: Tick the box on the left for all rows containing data fields that you want to delete. Afterwards, click on Delete selected data fields () at the top right.
    → All selected data fields are deleted.

(De)activating catalogues

The toggle button on the left side in the catalogue overview allows you to activate or deactivate a catalogue for the export. By activating the toggle button, the data are transferred to the marketplace or exported from your system on a daily basis.

6. Managing catalogues

Read the following chapters to learn how to copy, delete and restore catalogues. These information apply to both marketplace and standard formats.

6.1. Copying catalogues

You can copy catalogues and thus use catalogues that you have already configured in order to quickly create a new catalogue. Even when changing the format, data fields that have already been mapped are transferred. Moreover, you can select another language for the copy.

Copying catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. In the row of the catalogue that you want to copy, click on the further actions ().

  3. Click on Copy ().
    Or: Tick the box of the catalogue that you want to copy.

  4. At the top in the catalogue overview click on Copy catalogue ().
    → A new window opens.

  5. If desired, adjust the automatically created name for the copy.

  6. Optional: Select another format from the drop-down list. Data fields that have already been mapped will be transferred.

  7. Optional: Select another language from the drop-down list.

  8. Click on Copy.
    → The catalogue is copied and displayed in the catalogue overview.

6.2. Copying several catalogues

You can also copy several catalogues at once. However, in this case you cannot change the format or language of the catalogues.

Copying several catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Select the catalogues that you want to copy.

  3. Click on Copy catalogues ().
    → All selected catalogues are copied and displayed in the catalogue overview.

  4. Optional: If you want to edit the automatically created names of the copied catalogues, open the catalogues individually and adjust the name in the basic settings.

6.3. Deleting catalogues

Proceed as described below to delete a catalogue.

Deleting catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. In the row of the catalogue that you want to delete, click on the further actions ().

  3. Click on Delete ().
    → You are asked to confirm your decision.

  4. Confirm the deletion.
    → The catalogue is deleted.
    Or: Open a catalogue.

  5. Click on the further actions () at the top.

  6. Click on Delete catalogue ().
    → You are asked to confirm your decision.

  7. Confirm the deletion.
    → The catalogue is deleted.

6.4. Deleting several catalogues

Proceed as follows in order to delete several catalogues at once.

Deleting several catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Select the catalogues that you want to delete.

  3. At the top right, click on Delete selected catalogues ().
    → You are asked to confirm your decision.

  4. Confirm the deletion.
    → The catalogues are deleted.

6.5. Restoring catalogues

There may be situations when you delete something, but would like to have access to it again afterwards. When working with the catalogues, this does not present a problem. In the following you will learn how to restore a deleted catalogue or a specific version of a catalogue.

6.5.1. Restoring deleted catalogues

In the catalogue overview you can restore deleted catalogues or rather the last state of a deleted catalogue.

Restoring a deleted catalogue:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Click on Restore deleted catalogue ().
    → A new window opens.

  3. Select a catalogue from the drop-down list.

  4. Click on Restore.
    → The catalogue is restored and displayed in the catalogue overview.

6.5.2. Restoring a catalogue version

You can restore a previous catalogue version via the further actions or in the view of a catalogue.

Restoring a catalogue version:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. In the row of the catalogue that you want to restore, click on the further actions ().

  3. Click on Restore catalogue version ().
    Or: Open a catalogue and click on the further actions () at the top.

  4. Click on Restore catalogue version ().
    → A new window opens.

  5. Select the version that you want to restore.

  6. Click on Restore.
    → The catalogue version is restored and displayed in the catalogue overview.

7. Creating a preview for the export

Once you have mapped all data fields, you can test the catalogue export via the preview function and download the first 5 data rows of your file. Note: The preview function is not available for all catalogue formats.

Creating a preview for the export:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. In the row of the catalogue for which you want to create a preview, click on the further actions ().

  3. Click on Preview ().
    Or: Open a catalogue.

  4. At the top, click on Preview ().
    → A window opens and displays the preview of the first 5 data rows.

  5. Optional: Click on Download () to test the catalogue export and to download the preview.

8. Manually exporting catalogue data

Once you have carried out all settings and added at least one data field, you can manually export your catalogue and download the export file in the desired format. At the moment, the formats CSV, TXT, JSON and XML are available.

Manual export does not export data to marketplaces

By using the function Download data, you just carry out a manual export. In this case, your data will not be transferred to any marketplace.

Manually exporting catalogue data:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. In the row of the catalogue that you want to export, click on the further actions ().

  3. Click on Download data ().
    → The export starts.
    Or: Open a catalogue.

  4. At the top, click on Download data ().
    → The export starts.

  5. As soon as the export has been finished, you will get the notification () that the export file is ready for downloading.

  6. If you want to download the export file, click on Download in the notification.
    → The downloaded export file opens.

9. Exporting catalogues

Export catalogues to import them into other plentymarkets systems afterwards. At the same time, an export also serves as data backup.

Exporting catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Place a check mark for the catalogue that you want to export. You can also select several catalogues at once.

  3. At the top, click on Export catalogue ().
    → A new window opens.

  4. Select a storage location.
    → The selected catalogues are exported and saved at the desired location.

Exports only kept for 15 days

Once you have carried out an export, it will automatically be removed from the plentymarkets storage after 15 days. If you want to keep an export, use the scheduler or carry out a manual export via the Download data function.

10. Importing catalogues

Catalogues can be exported as well as imported. While it is possible to export several catalogues at once, only one catalogue can be imported at a time. Use the import function to import catalogues from other plentymarkets systems or catalogues that have been saved as backup beforehand.

Importing catalogues:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. At the top, click on Import catalogue ().
    → A new window opens.

  3. Select the catalogue file that you want to import.
    → The catalogue is imported and displayed in the overview. The name of the imported catalogue contains the addition (1). If the catalogue originates from another system, the name from this system is maintained.

11. Generating a URL for the download

In the Download settings of a catalogue you can generate a URL for the download. Via this URL you can directly download the catalogue that has just been exported. This can be done by using a so-called admin link or a public link.

Generating a URL for the download:

  1. Go to Data » Catalogues.
    → The catalogue overview opens.

  2. Select a catalogue.
    → The catalogue opens.

  3. Open the Settings tab () on the left and select the Download settings section.
    → The settings for generating the URL are displayed.

  4. Carry out the settings. Pay attention to the explanations given in Table 9.
    → The URL for the catalogue’s download is displayed as soon as the export has been finished. The URL that was last generated will always be displayed in the menu.

  5. Click on the URL or copy the URL () to use it.

Table 9. Generate URL
Setting Explanation

Shop-URL

Select a domain for generating the URL.

Receive notifications

When activating the toggle you will get a notification when the export is finished.

Options for admin link

Use hash

Select whether a hash should be used. If this option is active, a new URL including hash key is created each time the catalogue is modified.

Admin link

You can only use an admin link, if you are logged in as an admin. By clicking on the icon on the right (), you can copy the URL.

Options for public link

Activate options

Activates or deactivates the public link and enables the use of the options Use hash and Use token.

Use hash

Select whether a hash should be used. If this option is active, a new URL including hash key is created each time the catalogue is modified.

Use token

When active, a token is generated.

Security token

By clicking on the icon on the right (), a new token is generated.

Public link

Use a public link, if you are not logged in as an admin. By clicking on the icon on the right (), you can copy the URL.

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