Stock

The data format Stock is used to exchange data that relates to your stock. Your current stock will be exported during the export process. The export of your stock is one step in the process of stocktaking for example. A stock correction is carried out during the import and the stock will be changed to reflect the value that was imported. Please note that item bundles do not have any stock.

For further information about using the data format Stock refer to the Exchanging stock data chapter on the Exporting data page of the manual.

Create and export the data format in the Data » Dynamic export menu. The Exporting data page of the manual describes how you export the data format.

Pay close attention to the exact spelling of the data fields. The data cannot be processed if the data fields are spelled incorrectly.

1. Overview of the data fields

Table 1 explains the data fields for the Stock data format in alphabetical order as well as filter options that you set in the Filter tab of the data format.

Field name	Explanation	Filter
AttributeValueSetID	ID of the item variation
AveragePrice	Average purchase price. For further information, refer to the Incoming items page of the manual.
IsBundle	The stock item is an item bundle.
ItemEAN	EAN code for an item
ItemID	The item’s ID
ItemInactive	Inactive item. The setting is found under Item » Edit item » Open item » Open variation » Tab: Settings	Activate the filter and select the value from the drop-down list.
ItemMarking1	Flag 1 of the item	Activate the filter and select the operator and the value from the drop-down list.
ItemMarking2	Flag 2 of the item	Activate the filter and select the operator and the value from the drop-down list.
ItemModel	Item model name
ItemNo	Item number; letters and numbers are possible
ItemProducer	The item’s manufacturer
ItemProducerID	The item’s manufacturer ID
ItemTextName	Item name
LocationID	Storage location ID If no storage location ID is set, then the standard storage location (ID = 0) will be used instead.
LocationName	Storage location name
PriceID	Unique price ID; numerical value If no price ID is set, then the ID of the first price set will be used instead.
PriceUnit	The item’s standard unit. For further information, refer to Data format Item page of the manual.
PurchasePrice	Purchase price
Reordered	Number of reordered items
ReservedStock	An item’s reserved stock
Stock	An item’s (physical) stock If no warehouse is selected as a filter for the export, then the warehouse with the first warehouse ID will be used instead.
VariationEAN	EAN of the item variation
VariationNo	Number of the item variation
VariationString	System name hash of the attributes and values. Example: "Colour:Blue;Size:XXL".
WarehouseID	Warehouse ID	Activate the filter and select the warehouse from the drop-down list. If no warehouse is selected, then the warehouse with the lowest ID will be selected by default.

Field name

Explanation

Filter

AttributeValueSetID

ID of the item variation

AveragePrice

Average purchase price. For further information, refer to the Incoming items page of the manual.

IsBundle

The stock item is an item bundle.

ItemEAN

EAN code for an item

ItemID

The item’s ID

ItemInactive

Inactive item. The setting is found under Item » Edit item » Open item » Open variation » Tab: Settings

Activate the filter and select the value from the drop-down list.

ItemMarking1

Flag 1 of the item

Activate the filter and select the operator and the value from the drop-down list.

ItemMarking2

Flag 2 of the item

Activate the filter and select the operator and the value from the drop-down list.

ItemModel

Item model name

ItemNo

Item number; letters and numbers are possible

ItemProducer

The item’s manufacturer

ItemProducerID

The item’s manufacturer ID

ItemTextName

Item name

LocationID

Storage location ID
If no storage location ID is set, then the standard storage location (ID = 0) will be used instead.

LocationName

Storage location name

PriceID

Unique price ID; numerical value
If no price ID is set, then the ID of the first price set will be used instead.

PriceUnit

The item’s standard unit. For further information, refer to Data format Item page of the manual.

PurchasePrice

Purchase price

Reordered

Number of reordered items

ReservedStock

An item’s reserved stock

Stock

An item’s (physical) stock
If no warehouse is selected as a filter for the export, then the warehouse with the first warehouse ID will be used instead.

VariationEAN

EAN of the item variation

VariationNo

Number of the item variation

VariationString

System name hash of the attributes and values. Example: "Colour:Blue;Size:XXL".

WarehouseID

Warehouse ID

Activate the filter and select the warehouse from the drop-down list.
If no warehouse is selected, then the warehouse with the lowest ID will be selected by default.

Table 1: data fields of the data format Stock

2. Overview of the mandatory fields for individual items

The following mandatory fields must be available for the data format Stock and need to have a valid value saved for them:

Stock
WarehouseID
one Item format

The mandatory fields must be set to Import. If no warehouse is selected, then the warehouse with the lowest ID will be selected by default.

3. Overview of the mandatory fields for item variations

The following mandatory fields must be available for the data format Stock and need to have a valid value saved for them:

Stock
WarehouseID
AttributeValueSetID
VariationID
one Item format
one Price format
one Variation format
PriceID is a mandatory field for items that contain multiple price sets

The mandatory fields must be set to Import.

4. Export options

You can limit the data export to a specific type of stock. To do so, go to Data » Dynamic export and click on the Fields tab. Use the drop-down lists on the right and select options for Stock, Item bundle and Supplier.

Use the Item bundle option to select whether item bundles should be exported.
Use the Supplier option to specify whether stock should be exported for all suppliers or only for a specific supplier.
Use the Stock option to determine which stock should be exported. Table 2 explains the possible settings for the Stock option.

Setting	Explanation
All	All of the stock will be exported.
Below reorder level	Stock data will only be exported for items that are below the reorder level.
Reorder level reached/below	Stock data will only be exported for items that have reached or are below the reorder level.
Negative net stock or net stock is 0	Stock data will only be exported for items with a net stock that is less than or equal to 0.
Negative net stock	Stock data will only be exported for items with negative net stock.
Negative physical stock or physical stock is 0	Stock data will only be exported for items with a physical stock that is less than or equal to 0.
Negative physical stock	Stock data will only be exported for items with negative physical stock.
Positive net stock	Stock data will only be exported for items with positive net stock.
Positive physical stock	Stock data will only be exported for items with positive physical stock.

Setting

Explanation

All

All of the stock will be exported.

Below reorder level

Stock data will only be exported for items that are below the reorder level.

Reorder level reached/below

Stock data will only be exported for items that have reached or are below the reorder level.

Negative net stock or net stock is 0

Stock data will only be exported for items with a net stock that is less than or equal to 0.

Negative net stock

Stock data will only be exported for items with negative net stock.

Negative physical stock or physical stock is 0

Stock data will only be exported for items with a physical stock that is less than or equal to 0.

Negative physical stock

Stock data will only be exported for items with negative physical stock.

Positive net stock

Stock data will only be exported for items with positive net stock.

Positive physical stock

Stock data will only be exported for items with positive physical stock.

Table 2: export options for the data format Stock